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Programme Coordinator - SUSTAIN AFRICA TANZANIA
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BACKGROUND
JOB DESCRIPTION
Reporting to Chairs of the SUSTAIN Programme Management Group, the SUSTAIN Tanzania Programme Coordinator will be responsible for administration, fiscal management and implementation of the programme goals and the objectives of SUSTAIN Africa in Tanzania. Implementation of activities within work packages is under the responsibility of the work package leads while the coordinator maintains the overall responsibility as the management leader and coordinator. The PC should ensure appropriate progress, adherence to a programme approach and coherence between the work packages and sub-themes. The PC will also play a significant role in ensuring that the SUSTAIN Tanzania Technical Support Facility functions efficiently and addresses the right issues. The Programme Coordinator will also serve as one of the primary liaisons with host government representatives and other partners through the advisory board as well as with donor community in Tanzania through the appropriate donor coordination groups.
SPECIFIC DUTIES
Under the direction of the IUCN ESARO Deputy Regional Director, Programme and working closely IUCN Tanzania Country Office and with the Programme Management Group and SUSTAIN Advisory Board, the specific responsibilities of the Programme Coordinator are to:
I. The PC will be responsible for the coordinating implementation of partner-led activities and workpackages and associated administration and financial management with the purpose of realizing the Programme goals and objectives as stipulated in the donor agreements/contacts and according to SUSTAIN overall objectives.
II. In collaboration with the PMG, the Advisory Board, work package leads and thematic leads: support and facilitate the design and development of work packages according to a programmatic approach and multi-stakeholder processes, including by coordinating the contribution of technical advice from other IUCN or IUCN NL personnel as appropriate.
III. Ensure that partners are well coordinated to enable all SUSTAIN Tanzania Programme activities within the work packages to be implemented according to timelines, agreed budgets, and standards of quality expected by both donors and IUCN and IUCN NL technical personnel.
IV. Ensure efficient monitoring and evaluation in collaboration with thematic and cluster leads but also by visiting clusters regularly.
V. Represent IUCN to government officials, community leaders, private sector companies and businesses and counterpart/NGO representatives as needed. Participate in international meetings as requested by supervisor(s). Convene and facilitate events for the SUSTAIN Tanzania Advisory Board, and other events as needed.
VI. In collaboration with the PMG, the Advisory Board, work package leads and thematic leads: assist with the development of funding proposals and co-investment opportunities. As part of a coordinated approach to fundraising, lead the development of funding proposals as appropriate.
7.1 Provide administrative and managerial oversight:
7.1.1 In addition to the day to day follow up and collaboration with project partners, conduct regular meetings with work package leads, thematic leads and the Technical support facility as needed and required by the PMG or recommended by the Advisory Board.
7.1.2 Identify and address skills development needs, including through coordination with the Capacity Building and Knowledge Management components of SUSTAIN-Africa: assist the Technical Support Facility in addressing capacity building needs appropriately and identify areas where SUSTAIN can strategically contribute (e.g. identify disconnects along the value chain and possible partners that could contribute by aligning with SUSTAIN).
7.1.3 Ensure that work proceeds using a collaborative and interactive approach and that communication between project partners is carried out in a respectful and appropriate manner.
7.1.4 Ensure all administrative procedures are followed, in line with Donor Contracts and the IUCN Internal Control Systems (ICS), such as those regarding vehicle use and procurement.
7.2 Develop work packages and ensure the strategic direction
7.2.1 Work closely with the PMG and the thematic and work package leads to: develop work packages that are in line with SAGCOT priorities and Tanzanian policies and ensure that the work packages are developed through Multi Stakeholder Processes.
7.2.2 Ensure that the strategic direction of SUSTAIN Tanzania is informed by recommendations emanating from the Advisory Board and the PMG.
7.2.3 Keep abreast of development needs and Programme opportunities in the SAGCOT, particularly those in line with IUCN’s sectoral priorities and programmatic principles.
7.2.4 Encourage innovation and excellence in programming.
7.3 Programme implementation
7.3.1 Oversee the development and successful implementation of work-plans for each work package and the Technical Support Facility.
7.3.2 Ensure compliance with all donor provisions, and timely fulfilment of programmatic reporting requirements.
7.3.3 Oversee timely expenditure of approved budgets, avoiding both under spending and overspending on budget line items.
7.3.4 Compile outcomes of the Advisory Board meetings, progress reporting and dissemination of communication material.
7.3.5 Support the PMG in reporting to the Advisory Board, presenting key achievements, challenges and lessons learnt.
7.3.6 Ensure gender equality is integrated and mainstreamed though all Programme field activities
7.4 Monitoring and Evaluation
7.4.1 In coordination with the PMG and partners, develop and maintain the Programme’s monitoring instruments and systems
7.4.2 Oversee completion of monthly, quarterly and annual progress reports. Prepare and submit all required IUCN and donor reports for review and submission to the PMG and the Advisory Board.
7.4.3 Regularly visit the clusters to evaluate programmatic outputs and impact both quantitatively and in terms of quality implementation.
7.5 Representation and Leadership
7.5.1 Network and liaise with all the partners and potential partners, developing and maintaining partnerships and strong relationships across all sectors (including the private sector);
7.5.2 Maintain good working relationships with Tanzanian officials, particularly those within the ministries and other institutions (e.g. Line Ministries, RUBADA, the SAGCOT Secretariat et)
7.5.3 Represent IUCN and maintain good working relationships among the international and local NGO community in Tanzania, among community leadership structures and community-based organizations, and to visiting donor teams and other key contacts in Tanzania.
7.5.4 Encourage teamwork, openness, and honesty among SUSTAIN partners.
7.6 Develop co-investment opportunities
7.6.1 Ensure that work packages are developed in a phased manner that encourages and facilitates co-investment.
7.6.2 Play a key role in the development of concept papers and proposals for SUSTAIN Tanzania.
7.6.3 In collaboration with the Thematic and Work package leads and the PMG, develop co-investment models that enables different actors (e.g. private sector engaging in asset investments) to align with the SUSTAIN programme and SAGCOT priorities.
7.6.4 Ensure that the SUSTAIN Tanzania funds are used flexibly and strategically for programme support and enabling investments and to promote asset investments.
SPECIFIC DUTIES
Under the direction of the IUCN ESARO Deputy Regional Director, Programme and working closely IUCN Tanzania Country Office and with the Programme Management Group and SUSTAIN Advisory Board, the specific responsibilities of the Programme Coordinator are to:
I. The PC will be responsible for the coordinating implementation of partner-led activities and workpackages and associated administration and financial management with the purpose of realizing the Programme goals and objectives as stipulated in the donor agreements/contacts and according to SUSTAIN overall objectives.
II. In collaboration with the PMG, the Advisory Board, work package leads and thematic leads: support and facilitate the design and development of work packages according to a programmatic approach and multi-stakeholder processes, including by coordinating the contribution of technical advice from other IUCN or IUCN NL personnel as appropriate.
III. Ensure that partners are well coordinated to enable all SUSTAIN Tanzania Programme activities within the work packages to be implemented according to timelines, agreed budgets, and standards of quality expected by both donors and IUCN and IUCN NL technical personnel.
IV. Ensure efficient monitoring and evaluation in collaboration with thematic and cluster leads but also by visiting clusters regularly.
V. Represent IUCN to government officials, community leaders, private sector companies and businesses and counterpart/NGO representatives as needed. Participate in international meetings as requested by supervisor(s). Convene and facilitate events for the SUSTAIN Tanzania Advisory Board, and other events as needed.
VI. In collaboration with the PMG, the Advisory Board, work package leads and thematic leads: assist with the development of funding proposals and co-investment opportunities. As part of a coordinated approach to fundraising, lead the development of funding proposals as appropriate.
7.1 Provide administrative and managerial oversight:
7.1.1 In addition to the day to day follow up and collaboration with project partners, conduct regular meetings with work package leads, thematic leads and the Technical support facility as needed and required by the PMG or recommended by the Advisory Board.
7.1.2 Identify and address skills development needs, including through coordination with the Capacity Building and Knowledge Management components of SUSTAIN-Africa: assist the Technical Support Facility in addressing capacity building needs appropriately and identify areas where SUSTAIN can strategically contribute (e.g. identify disconnects along the value chain and possible partners that could contribute by aligning with SUSTAIN).
7.1.3 Ensure that work proceeds using a collaborative and interactive approach and that communication between project partners is carried out in a respectful and appropriate manner.
7.1.4 Ensure all administrative procedures are followed, in line with Donor Contracts and the IUCN Internal Control Systems (ICS), such as those regarding vehicle use and procurement.
7.2 Develop work packages and ensure the strategic direction
7.2.1 Work closely with the PMG and the thematic and work package leads to: develop work packages that are in line with SAGCOT priorities and Tanzanian policies and ensure that the work packages are developed through Multi Stakeholder Processes.
7.2.2 Ensure that the strategic direction of SUSTAIN Tanzania is informed by recommendations emanating from the Advisory Board and the PMG.
7.2.3 Keep abreast of development needs and Programme opportunities in the SAGCOT, particularly those in line with IUCN’s sectoral priorities and programmatic principles.
7.2.4 Encourage innovation and excellence in programming.
7.3 Programme implementation
7.3.1 Oversee the development and successful implementation of work-plans for each work package and the Technical Support Facility.
7.3.2 Ensure compliance with all donor provisions, and timely fulfilment of programmatic reporting requirements.
7.3.3 Oversee timely expenditure of approved budgets, avoiding both under spending and overspending on budget line items.
7.3.4 Compile outcomes of the Advisory Board meetings, progress reporting and dissemination of communication material.
7.3.5 Support the PMG in reporting to the Advisory Board, presenting key achievements, challenges and lessons learnt.
7.3.6 Ensure gender equality is integrated and mainstreamed though all Programme field activities
7.4 Monitoring and Evaluation
7.4.1 In coordination with the PMG and partners, develop and maintain the Programme’s monitoring instruments and systems
7.4.2 Oversee completion of monthly, quarterly and annual progress reports. Prepare and submit all required IUCN and donor reports for review and submission to the PMG and the Advisory Board.
7.4.3 Regularly visit the clusters to evaluate programmatic outputs and impact both quantitatively and in terms of quality implementation.
7.5 Representation and Leadership
7.5.1 Network and liaise with all the partners and potential partners, developing and maintaining partnerships and strong relationships across all sectors (including the private sector);
7.5.2 Maintain good working relationships with Tanzanian officials, particularly those within the ministries and other institutions (e.g. Line Ministries, RUBADA, the SAGCOT Secretariat et)
7.5.3 Represent IUCN and maintain good working relationships among the international and local NGO community in Tanzania, among community leadership structures and community-based organizations, and to visiting donor teams and other key contacts in Tanzania.
7.5.4 Encourage teamwork, openness, and honesty among SUSTAIN partners.
7.6 Develop co-investment opportunities
7.6.1 Ensure that work packages are developed in a phased manner that encourages and facilitates co-investment.
7.6.2 Play a key role in the development of concept papers and proposals for SUSTAIN Tanzania.
7.6.3 In collaboration with the Thematic and Work package leads and the PMG, develop co-investment models that enables different actors (e.g. private sector engaging in asset investments) to align with the SUSTAIN programme and SAGCOT priorities.
7.6.4 Ensure that the SUSTAIN Tanzania funds are used flexibly and strategically for programme support and enabling investments and to promote asset investments.
REQUIREMENTS
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• Minimum of 8years of relevant working experience with a postgraduate degree in International development, Environment, Agriculture or relevant field. • Strong background in managing and directing field based operations. • Strong skills in Multi Stakeholder Processes and Partnerships, including convening and facilitating networks/platforms involving a diverse and large number of stakeholders across different sectors • Experience in programme design, implementation, and monitoring and evaluation • Demonstrated working experience and knowledge of Tanzania an advantage; • Experience in inclusive and sustainable business development and product value chains in the agricultural sector an added advantage • Understanding and proven application of rights based or participatory approaches, partnership and gender programmes an added advantage • Strong interpersonal, team building and representational skills • Fluency in English. Knowledge of Kiswahili would be an asset |
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
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