The position provides support to the HR team working on Congress.
SPECIFIC DUTIES AND RESPONSIBILITIES
Core tasks and responsibilities:
Equipment distribution and tracking: • Liaise with function leads to prepare the list of assigned assets and equipment on-site. • Prepare, and coordinate the distribution and consolidation of equipment for distribution on-site (phones, bottles, laser pointers, etc.) • Track assigned assets and equipment to staff during Congress and coordinate return at the end of Congress. Congress staff data and reporting: • Compile and disseminate bi-weekly update on staff and non-staff recruitments. • Process staff deployment data in HRMS upon request from Deployments staff. • Generate Congress organisation chart. • Develop and manage Congress staff distribution lists. Training and evaluation support: • Assist with logistics of staff orientation, meeting room, equipment, etc. • Inform staff of timing or location of the orientation and of any last-minute changes. • Assist with distribution of information about orientation. Congress coordination: • Attend Congress coordination meetings and prepare minutes as needed. • Follow up on meetings action items as needed. Congress applicant support: • Assist applicants with HRMS application process and troubleshoot as needed. Congress HR report: • Consolidate the lessons learnt from the team and contribute to feedback and lessons learnt report. • Collect information and consolidate Congress Human Resources report.
Start date:
01.12.2024
End date:
15.11.2025
ESTIMATED AMOUNT OF HOURS:
Before congress:
352h
On site:
80h
After congress:
32h
REQUIREMENTS
1-2 years work experience preferably in an HR function English is essential. Working knowledge of other IUCN language will be an asset. Good interpersonal skills; able to work under pressure; able to multi-task. Excellent organisation skills and attention to details.
SOURCE OF FUNDING
Transportation:
congress
Accommodation:
congress
Staff time:
staff member's unit
Compensatory staff time:
staff member's unit
APPLICATIONS
Applicants are requested to apply online through the Congress HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).
About IUCN
IUCN, International Union for Conservation of Nature, helps the world find pragmatic solutions to our most pressing environment and development challenges.
IUCN works on biodiversity, climate change, energy, human livelihoods and greening the world economy by supporting scientific research, managing field projects all over the world, and bringing governments, NGOs, the UN and companies together to develop policy, laws and best practice.
IUCN is the world’s oldest and largest global environmental organization, with more than 1,200 government and NGO members and almost 11,000 volunteer experts in some 160 countries. IUCN’s work is supported by over 1,000 staff in 45 offices and hundreds of partners in public, NGO and private sectors around the world. www.iucn.org
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