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Finance and Administration Manager, Tanzania
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BACKGROUND
THIS IS A LOCAL POSITION TO BE BASED IN DAR ES SALAAM TANZANIA WITH FREQUENT TRAVEL TO PROJECT SITES IN MAINLAND TANZANIA AND ZANZIBAR.
BACKGROUND:
The IUCN Eastern and Southern Africa Regional Office (ESARO) operates in twenty-four countries in the Horn of Africa, east Africa, southern Africa and the Western Indian Ocean. The ESARO region is extremely rich in biodiversity with high number of endemic species and the largest remaining populations of iconic wildlife left on the continent. ESARO’s Programme focuses on biodiversity conservation through a diverse portfolio of projects and programmatic initiatives ranging from activities at the level of individual protected areas to shaping regional policy on biodiversity conservation. ESARO defines and delivers on its programmatic priorities in collaboration with IUCN members, commissions and other strategic partners.
IUCN’s Tanzania Country Programme is currently implementing a project called “PAMOJA TUHIFADHI BAHARI YETU – with a short form Bahari Yetu”. This is a 4-year project (2024 – 2028) with the overall goal of improving environmental protection and biodiversity conservation of the coastal and marine ecosystems in Tanzania. This project is funded by the European Union through the ‘Blue Economy for job creation and climate change adaptation programme’: a 110 M EUR programme that aims to contribute to a climate resilient Blue Economy on the Tanzanian coastal cities and ecosystems. The project is implemented in parts of the Mtwara, Coastal and Dar es Salaam regions and Unguja Island in Zanzibar. The project consists of four components:
i. Protection of Marine Resources Biodiversity,
ii. Strengthen Community-led Management of Coastal Forests,
iii. Combat plastic litter in marine and estuary water bodies,
iv. Improve institutional capacities for research, monitoring, surveillance and management of coastal and marine resources.
The Finance and Administration Manager will be required to support the delivery of growing IUCN’s work in Tanzania. The position will be based in Dar Es Salaam, Tanzania with frequent travel to project sites in mainland Tanzania and Zanzibar.
BACKGROUND:
The IUCN Eastern and Southern Africa Regional Office (ESARO) operates in twenty-four countries in the Horn of Africa, east Africa, southern Africa and the Western Indian Ocean. The ESARO region is extremely rich in biodiversity with high number of endemic species and the largest remaining populations of iconic wildlife left on the continent. ESARO’s Programme focuses on biodiversity conservation through a diverse portfolio of projects and programmatic initiatives ranging from activities at the level of individual protected areas to shaping regional policy on biodiversity conservation. ESARO defines and delivers on its programmatic priorities in collaboration with IUCN members, commissions and other strategic partners.
IUCN’s Tanzania Country Programme is currently implementing a project called “PAMOJA TUHIFADHI BAHARI YETU – with a short form Bahari Yetu”. This is a 4-year project (2024 – 2028) with the overall goal of improving environmental protection and biodiversity conservation of the coastal and marine ecosystems in Tanzania. This project is funded by the European Union through the ‘Blue Economy for job creation and climate change adaptation programme’: a 110 M EUR programme that aims to contribute to a climate resilient Blue Economy on the Tanzanian coastal cities and ecosystems. The project is implemented in parts of the Mtwara, Coastal and Dar es Salaam regions and Unguja Island in Zanzibar. The project consists of four components:
i. Protection of Marine Resources Biodiversity,
ii. Strengthen Community-led Management of Coastal Forests,
iii. Combat plastic litter in marine and estuary water bodies,
iv. Improve institutional capacities for research, monitoring, surveillance and management of coastal and marine resources.
The Finance and Administration Manager will be required to support the delivery of growing IUCN’s work in Tanzania. The position will be based in Dar Es Salaam, Tanzania with frequent travel to project sites in mainland Tanzania and Zanzibar.
JOB DESCRIPTION
MAJOR RESPONSIBILITIES:
Reporting directly to the Country Representative, Tanzania, and working closely with the Regional Head of Finance and Administration as functional reporting, the Finance and Administration Manager will be responsible for effective, efficient, and timely accomplishment of the business services as part of the financial and administrative management of the TCO. As a member of the Country Management Team, the incumbent’s major responsibilities will include the following:
Manage the general accounting systems and ensure reliability of accounting records and timeliness of financial reports of the Country Office in accordance with IUCN policies and procedures and Generally Accepted Accounting Principles (GAAP).
Direct and control the administration of all financial, treasury and accounting activities in accordance with IUCN policy and in compliance with fiscal, legal and statutory requirements of the host country.
Provide guidance on financial management by assisting in the planning and budgeting for the country’s financial operations and providing the analysis and interpretation of the results for sound management decision and action.
Provide portfolio and pipeline projects undertaken in the country the appropriate financial support for efficient and effective project implementation and development.
Coordinate and provide the required financial and administrative information and requirements of the Eastern and Southern Africa Regional Office and IUCN HQ.
SPECIFIC DUTIES:
Financial Management;
Financial planning, budgeting and reporting
Develop and oversee the implementation of a comprehensive financial management plan that will support the efficient and effective delivery of the IUCN Tanzania Programme.
Coordinate the annual budgeting process as well as any other financial plans and forecasts.
Prepare consolidated country office financial management reports to track performance against budget and report the results to the Country Representative, IUCN Tanzania and Regional Head of Finance and Administration.
Ensure the accuracy, completeness, and timeliness of financial reports to donors, partners, and internal stakeholders.
Financial advice;
Provide advice to the Country Representative, Programme and Project Managers on all financial matters, including making recommendations for improving efficiency and optimizing the use of financial resources.
Provide support to programme and project managers on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations.
Provide advice on the tax status of the TCO and the applicability of national taxes to staff and operations and ensure compliance with national tax laws and regulations.
Provide or coordinate finance training for project managers and other staff in the TCO.
Financial control, risk management and compliance;
Ensure that an internal control framework is in place, and that processes are in place to ensure compliance with established procedures.
Participate in the development of country and regional financial policies and procedures.
Assist in the identification and management of financial and other risks through the preparation of a risk register and provide advice on risk management.
Ensure the completeness and accuracy of financial data across the country through the establishment of checklists and monthly reviews of financial data.
Cash management and resource mobilization;
Manage the cash resources of the office ensuring that resources are optimally utilized, and that exchange rate risk is minimized.
Provide advice and assistance in resource mobilization initiatives when required.
Administration oversight ;
Manage the following administrative processes for the TCO by working closely with the Regional Procurement Officer:
Oversee the procurement and maintenance furnishings, office equipment, vehicles, consumables and all other procurement needs in the office, including the needs of the programmes; motor vehicles management.
Manage the allocation of office space and lease agreements.
Maintenance and security of all offices and premises.
Ensure adequate insurance coverage for property, cash, travel, 3rd party liability and other risks.
Advise the Country Representative on administrative matters of the country office.
Liaise with government departments and authorities on administrative matters such as agreements, duties & taxes related to the TCO.
Maintain the fixed assets register for the country office.
Maintain and update consultancy contracts and perform checks on all contracts.
Human Resources Management;
Working closely with the Country Representative, Tanzania and the Regional Head of Human Resources, perform development and implementation of operational and human resources procedures and other duties that follows:
Work with the Country Representative, Tanzania and the Regional Head of Human Resources in the development and implementation of operational and human resources procedures.
Advise Country Representative on appropriate staffing levels and assist in budget preparation.
Advise line managers and staff on the interpretation and implementation of IUCN’s HR policies and procedures and seek guidance from Regional HR Unit as necessary on any such interpretation.
Ensure all HR policies, rules, procedures, HR forms, labour laws and country agreements are collated and readily accessible.
Manage and monitor the HR information in IUCN’s Human Resources Management System (HRMS) for the Country Office for accuracy and timeliness.
Be the focal person in ensuring compliance with the Health and Safety Act in the Country Office and ensure that standards are adhered to as per the local labour laws.
Manage all personnel administration processes in the Country Office i.e., induction of staff, support recruitment processes, process work permits applications, renewals, and cancellations, prepare work certificates, and expatriate staff support.
Ensure IUCN complies with all local labour laws and all staff are registered with the appropriate authorities as needed.
Finance and Administration Staff Management, Development and Support & Other Duties;
Supervise the TCO finance and administration teams and manage their performance and professional development.
Provide support to finance staff on systems, processes, procedures, and technical accounting matters.
Build high quality teams of finance and administration staff through capacity building and participation in recruitment, evaluation, and career development.
Carry out any other relevant tasks as required by, and mutually agreed with the line manager.
Reporting directly to the Country Representative, Tanzania, and working closely with the Regional Head of Finance and Administration as functional reporting, the Finance and Administration Manager will be responsible for effective, efficient, and timely accomplishment of the business services as part of the financial and administrative management of the TCO. As a member of the Country Management Team, the incumbent’s major responsibilities will include the following:
Manage the general accounting systems and ensure reliability of accounting records and timeliness of financial reports of the Country Office in accordance with IUCN policies and procedures and Generally Accepted Accounting Principles (GAAP).
Direct and control the administration of all financial, treasury and accounting activities in accordance with IUCN policy and in compliance with fiscal, legal and statutory requirements of the host country.
Provide guidance on financial management by assisting in the planning and budgeting for the country’s financial operations and providing the analysis and interpretation of the results for sound management decision and action.
Provide portfolio and pipeline projects undertaken in the country the appropriate financial support for efficient and effective project implementation and development.
Coordinate and provide the required financial and administrative information and requirements of the Eastern and Southern Africa Regional Office and IUCN HQ.
SPECIFIC DUTIES:
Financial Management;
Financial planning, budgeting and reporting
Develop and oversee the implementation of a comprehensive financial management plan that will support the efficient and effective delivery of the IUCN Tanzania Programme.
Coordinate the annual budgeting process as well as any other financial plans and forecasts.
Prepare consolidated country office financial management reports to track performance against budget and report the results to the Country Representative, IUCN Tanzania and Regional Head of Finance and Administration.
Ensure the accuracy, completeness, and timeliness of financial reports to donors, partners, and internal stakeholders.
Financial advice;
Provide advice to the Country Representative, Programme and Project Managers on all financial matters, including making recommendations for improving efficiency and optimizing the use of financial resources.
Provide support to programme and project managers on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations.
Provide advice on the tax status of the TCO and the applicability of national taxes to staff and operations and ensure compliance with national tax laws and regulations.
Provide or coordinate finance training for project managers and other staff in the TCO.
Financial control, risk management and compliance;
Ensure that an internal control framework is in place, and that processes are in place to ensure compliance with established procedures.
Participate in the development of country and regional financial policies and procedures.
Assist in the identification and management of financial and other risks through the preparation of a risk register and provide advice on risk management.
Ensure the completeness and accuracy of financial data across the country through the establishment of checklists and monthly reviews of financial data.
Cash management and resource mobilization;
Manage the cash resources of the office ensuring that resources are optimally utilized, and that exchange rate risk is minimized.
Provide advice and assistance in resource mobilization initiatives when required.
Administration oversight ;
Manage the following administrative processes for the TCO by working closely with the Regional Procurement Officer:
Oversee the procurement and maintenance furnishings, office equipment, vehicles, consumables and all other procurement needs in the office, including the needs of the programmes; motor vehicles management.
Manage the allocation of office space and lease agreements.
Maintenance and security of all offices and premises.
Ensure adequate insurance coverage for property, cash, travel, 3rd party liability and other risks.
Advise the Country Representative on administrative matters of the country office.
Liaise with government departments and authorities on administrative matters such as agreements, duties & taxes related to the TCO.
Maintain the fixed assets register for the country office.
Maintain and update consultancy contracts and perform checks on all contracts.
Human Resources Management;
Working closely with the Country Representative, Tanzania and the Regional Head of Human Resources, perform development and implementation of operational and human resources procedures and other duties that follows:
Work with the Country Representative, Tanzania and the Regional Head of Human Resources in the development and implementation of operational and human resources procedures.
Advise Country Representative on appropriate staffing levels and assist in budget preparation.
Advise line managers and staff on the interpretation and implementation of IUCN’s HR policies and procedures and seek guidance from Regional HR Unit as necessary on any such interpretation.
Ensure all HR policies, rules, procedures, HR forms, labour laws and country agreements are collated and readily accessible.
Manage and monitor the HR information in IUCN’s Human Resources Management System (HRMS) for the Country Office for accuracy and timeliness.
Be the focal person in ensuring compliance with the Health and Safety Act in the Country Office and ensure that standards are adhered to as per the local labour laws.
Manage all personnel administration processes in the Country Office i.e., induction of staff, support recruitment processes, process work permits applications, renewals, and cancellations, prepare work certificates, and expatriate staff support.
Ensure IUCN complies with all local labour laws and all staff are registered with the appropriate authorities as needed.
Finance and Administration Staff Management, Development and Support & Other Duties;
Supervise the TCO finance and administration teams and manage their performance and professional development.
Provide support to finance staff on systems, processes, procedures, and technical accounting matters.
Build high quality teams of finance and administration staff through capacity building and participation in recruitment, evaluation, and career development.
Carry out any other relevant tasks as required by, and mutually agreed with the line manager.
REQUIREMENTS
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• POSITION REQUIREMENTS: Education; An advanced degree in Accounting, Finance, or a Master of Business Administration with a major in finance or economics. In addition, a recognized professional accounting qualification such as CIS, ACCA, CIMA, CPA is preferred. Experience in managing administration and information systems functions. Minimum of 7 years' work experience with an International Organization, non-governmental organization, or government development agency. Knowledge of all aspects of international financial management including but not limited to financial and donor reporting, project budgeting and financial management of grants. Demonstrated experience of financial management for multi partner projects. Demonstrated skills and practice in financial planning, policy, performance & change management. Excellent managerial, analytical, interpersonal, negotiating, and attention to detail skills. Sound collaboration and team working skills. Excellent communication and report writing skills. Knowledge and experience with computerized financial systems. Experience of managing and working in a multi-cultural, multi-disciplinary setting. Fluent English (verbal/written) with excellent communication and presentation skills. Sound oral and written communication skills in English and Kiswahili. Ability to work under pressure. Work Experience; At least 10 years’ relevant work experience in a similar capacity with a recognized regional or international development agency. Hands on experience in project proposal development and implementation particularly EU, GEF, GCF, USAID, BMU IKI, KFW, GAC among others. Proficiency in ERP systems, with a strong preference for experience using Microsoft Dynamics NAV (Navision) is highly desirable. Proficiency in Microsoft Office Suite and Advanced Excel will be an added advantage. Language Proficiency; Good verbal and written communication skills in English and Kiswahili. Another AU/IUCN/ language would be an added advantage. Functional Competencies; Maintains High personal integrity and confidentiality Result oriented person with attention to detail and accuracy ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands Excellent relationship management and communication skills with the ability to work in a dynamic team environment A confident and positive attitude with excellent cultural awareness and sensitivity Willingness to travel A self-starter who requires minimum supervision. Core Competencies; Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team. Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds. Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner. Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach. |
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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