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Event Communications Coordinator – IUCN World Protected and Conserved Areas Congress 2027
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The incumbent will report to the Senior Global Communications Manager (press and content) in the Global Communications Unit and work closely with the Global Convenings and Events Unit and functional reporting to the Regional Office for Mexico, Central America and the Caribbean ORMACC. He/she will work closely with the Host country, the IUCN World Commission on Protected Areas (WCPA), external contractors and others across the Union to develop and coordinate effective communications and promotions before, during and after the event.
The Event Communications Coordinator will coordinate communications for the IUCN World Protected and Conserved Areas Congress 2027. This is a fixed-term position running from 1 September 2026 to 1 November 2027
The incumbent will report to the Senior Global Communications Manager (press and content) in the Global Communications Unit and work closely with the Global Convenings and Events Unit and functional reporting to the Regional Office for Mexico, Central America and the Caribbean ORMACC. He/she will work closely with the Host country, the IUCN World Commission on Protected Areas (WCPA), external contractors and others across the Union to develop and coordinate effective communications and promotions before, during and after the event.
MAJOR RESPONSIBILITIES:
Before the Congress (8/2026 - 8/2027)
•Act as operative focal point on communications for the event, liaise between Secretariat, Host country and WCPA
•Oversee timeline and advise on preparations for the event
•Keep relevant internal audiences updated on the progress, requests and status of event communications, including budget updates as required
•Responsible for the production of all IUCN corporate event communications and marketing materials in the lead up to the event, in three official languages (English, French and Spanish), including:
-Create website content (IUCN World PCA Congress website and IUCN.org), liaise with IUCN PCA Congress webmaster; work with the GCU team to pre-prepare as much content to be issued onsite as possible
-Source photos and video for the event, sharing with team
-Plan and implement newsletter marketing campaign for the event (draft editorial plan, source, create and issue content) – working with the Host country and WCPA
-Handle translations
•Support international, regional and national media relations – working with IUCN press officer and ORMACC Communications Coordinator.
•Set up and start conducting monitoring and reporting, based on strategic goals of communications for the event
•Help create the at-event communications plan
•Share necessary information and documents in advance of the event with expanded communications team
•Report on updates to ORMACC Regional Director Office and provide inputs for media relations as requested.
During the Congress (4/9 – 10/9/2027)
•Working with communications team, help implement communications plans so that participants have the information they need, external target audiences see the outcomes of the event as they happen and IUCN captures the photos, videos and highlights for follow-up communications
•Lead on onsite event newsletter, liaise with PCA Congress webmaster to issue.
•Help coordinate at-event expanded communications team as needed
•Monitor KPIs and report on communications during the event
•Support communications of PCA Congress outcomes.
After the Congress (9/2027- 10/2027)
•Coordinate and implement post-event communications to retain participant engagement, capture and promote outcomes of the event, and to promote future events.
•Lead on post-event report and lessons learnt document – gather analytics, draft report, finalise with team.
•Participate in the event and assist the Global Communications Unit team across a wide variety of communications activities as required throughout duration of the contract.
The above job description contains the main duties and responsibilities for this position. However, in an organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description.
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• English and Spanish: Native level proficiency required. French competency a plus • Excellent writing skills in English and Spanish • Degree in Marketing/Public Relations/Communications/Journalism or a relevant field • At least 6 years’ experience in a similar role • Proven success in event marketing or communications campaigns desirable, preferably for large international events • Hands-on experience with web management and newsletter production, video production skills desirable • Able to work effectively and respectfully with a variety of teams in a multi-cultural work environment • Experience working with external consultants and contractors and to see projects to completion through complex production and approval processes • Used to working with different IT systems and portals • POSITION-SPECIFIC COMPETENCIES Pro-active, dynamic and results-focused Able to prioritise, with excellent time management skills Flexible and willing to take on a wide variety of responsibilities, including administrative tasks Ability to adapt and able to work under pressure Flexible and committed to delivering results in high?demand situations, with readiness to adapt schedules and go above and beyond to achieve key outcomes • OTHER REQUIREMENTS Able to be in Panama from 4 to 10 September 2027, and travel as required |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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