IUCN logo

Human Resources
Management System

Organisation Logo

Finance Assistant

Vacancy #:   6085
Unit:   North America Regional Office – Finance
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   North America Regional Office, Washington D.C., United States of America
Reporting to:   Senior Finance Manager
Work percentage:   100%
Grade:   A3
Expected start date:   15 November 2022
Type of contract:   Fixed-term (21 months)
Closing date:   31 January 2023 (extended)
IUCN North America Regional office is looking for a Finance Assistant to provide a part time accounting services and part time project management services.
Accounting Duties (60%)

•Support the IUCN North America Office ledger.

•Review and post purchase orders, expense claims, credit card expenditure claims, petty cash expense reports and intercompany charges.

•Prepare monthly, periodic reconciliations for all staff, vendor and customer accounts.

•Prepare monthly bank account reconciliations.

•Process payments to staff and vendors.

•Prepare invoices as required.

•Work with internal and external auditors.

•Prepare fixed assets ledger, process monthly depreciation charges and maintain office asset inventory (with the support of Finance/Admin Assistant).

•Filing of financial documents (vouchers, journals, back up documents and reports)

•Upload all monthly checklist of account reconciliation documents on the NAV check list.

•Manage end of month and end of year closing books by the deadline set by IUCN-HQ finance with the supervision of the Senior Finance Manager

•Perform other duties as requested by Senior Finance Manager.

Project Management Support (40%)

•Assist with submitting purchase orders.

•Assist with submitting contract sign-off documents for external vendors and customers.

•Assist with processing/submitting invoices/reports submitted by external vendors.

•Assist with preparing/submitting donor finance reports.

•Assist with travel arrangements as required.

•Assist with filing of reports and contract documents.

•Prepare consultancy and grants contracts

•Assist with preparing projects audits supporting documentation

Please note that the above job description contains the main duties and responsibilities for this position. However, in a global organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee, the line manager and the Human Resources Manager.
  • Undergraduate with accounting major

• Excellent accounting and administrative skills, obtained with a minimum of two years of experience in similar positions and preferably in similar organizations

• Ability to work and function in multicultural and multidisciplinary environment

• Demonstrated organizational skills, independent and precise work, prioritization of tasks, and meeting deadlines.

• Strong written and spoken English

• Reside in Washington D.C.

• Willingness to travel inside and outside the country, if required by their duties.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.