Project Administration Officer
TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.
This position is responsible for ensuring the consistent and efficient administration for projects which TRAFFIC International has financial and reporting responsibilities. The Project Administration Officer works closely with various members of the Project Support Unit in Cambridge and throughout TRAFFIC. The Project Administration Officer is the key contact point with external donors for contractual and reporting issues.
• Reviewing, advising and negotiating on the terms of donor contracts and agreements.
• Registration of projects and the maintenance of data in a central project database.
• Organising any necessary outgoing project funding agreements and arranging for the timely transfer of funds to TRAFFIC offices.
• Advising the project team on the management of project finances, maintaining cash-flows and assisting with budget forecasts and liaising with the project team on a day-to-day basis.
• Maintaining project files and archive.
• Working with TRAFFIC offices and staff to ensure the timely preparation and submission of project financial reports, project technical reports and any other documents required by donors.
• Preparation, if required by donors, for project audits including the collection and review of supporting documentation from the TRAFFIC offices.
• Preparation of project documentation for annual statutory audit and providing additional information during the audit as required.
• Supporting as required the team on proposal development and proposal submissions for the network.
• Assisting in preparation for meetings where information on projects or proposal development is required.
• Assisting with the preparation of training materials and participation in training sessions for network staff.
• Educated at least to A' level standard
• Experience working in a similar position for a Government, NGO or charity organisation an advantage
• Relevant and proven experience in project administration, budgeting and contracting
• Experience of working with USAID, FCDO and Government aid agencies an advantage
• Experience working with financial reports and preparing donor/project reports.
• Computer literate with an emphasis on using spreadsheets and Microsoft project an advantage
• Excellent communication and interpersonal skills and have strong organisational ability
• A good team player used to meeting tight deadlines and working under pressure and also willing to work on own initiative
• Strong fluency in written and oral English required with fluency in other languages an advantage
• We are unable to offer any relocation package for this position.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.