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Programme Officer, IUCN Thailand

Vacancy #:   6126
Unit:   Thailand Country Programme
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Asia Regional Office, Bangkok, Thailand
Reporting to:   Head of Office, Thailand Programme
Work percentage:   100%
Grade:   P1
Expected start date:   01 January 2023
Type of contract:   Fixed-term (12 months)
Closing date:   05 December 2022 (extended)
This is a local recruitment. Only Thai nationals, individuals with residence status or the appropriate employment visa for Thailand are eligible to apply. The remuneration and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Thailand.

The IUCN Thailand Country Programme (THP) is a unit under the IUCN Indo-Burma Group (IBG) based at IUCN Asia Regional Office, Bangkok. The programme was established in 2001.

The Programme Officer will be responsible specifically for the following projects:
• Work as lead coordinator for Lower Mekong Network (LMN) activities for the facilitation and operation of the LMN platform; Coordinate in-country programmatic
• Oversee and serve as the Thailand National Coordinator for the Critical Ecosystem Partnership Fund (CEPF);
• Serves as the Business and Bio-Diversity Network Alliance (B-DNA) and DOW-USA Project Officer.
1 Project development and implementation:
• Lead the coordination of LMN activities and oversee all aspects related to efficient networking and activities execution
• Overseeing the implementation of the CEPF, DOW-USA and B-DNA projects;
• Supporting the planning, design, implementation and monitoring of programmes implemented by Thailand Programme;
• Ensure effectiveness of project implementation, including financial management, reporting, monitoring and evaluation, coordination with project partners;
• Oversee the roll-out of programmes through multiple platforms;
• Ensure the success of workshops, meeting and training sessions of the projects;
• Facilitate meetings and technical discussion among different stakeholders on relevant projects;
• Ensure project visibility among different stakeholders and government.

2 Programme administration and reporting:
• In close collaboration with other IUCN Thailand programme members, support the Head of Office with the collation and
submission of project technical reports;
• Contribute to information sharing, lessons learned and documentation of projects and Thailand programme experiences.
• Provide support in all proposal process and ensure that the compliance with the policies is adhered

3 Networking, relationship building and communications:
• Lead in building strong partnership with donors and stakeholders for the projects
• Lead the development of in-house networks of thematic expertise which draw upon both regional and national level;
• Maintain regular contacts with IUCN Members, Commission members and partners and relevant stakeholders.
• Represent IUCN at the national meetings if required
• Work on the communications of the assigned projects

4 Lower Mekong Network
a) Support the Operations of the Network
• Act as a neutral coordinator and facilitator for all network activities and meetings;
• Host, facilitate and capture notes for all virtual meetings of the network;
• Provide and/or ensure the effective coordination of all facets of the Annual Regional Meetings;
• Work closely with the network facilitator consultant, Working Group and Funders’ Group to discuss the direction and all relevant updates about the network;
• Manage the filing system for network-related documents;
• Manage network contact lists;
• Draft, revise and disseminate all network-related documents;
• Adhere to security protocols for network participants;
• Provide on-boarding for new members;
• Provide networking opportunities for LMN members;
• Ensure high quality relationships that advance the mission of the network;
• Ensure that LMN members adhere to network agreements and the LMN Foundation Document;
• Perform administrative functions to maintain the LMN online map

b) Network Development
• Ensure the ongoing health and development of the network;
• Work with the network facilitator, network weaving experts and communities of practice to bring a depth of experience and thought to network development;
• Monitor engagement and participation of the network;
• Coordinate, design and facilitate network-wide (and sub-group) convenings, as requested;
• Problem solve in order to address network bottlenecks and challenges.

c) Coordinate the LMN Working Group (WG)
• Ensure that the Working Group maintains the LMN’s vision and priorities between the network’s Annual Regional Meetings;
• Ensue the effective facilitation and coordination of the LMN Working Group;
• Manage the Working Group’s logistics, communications, agendas, reminders, notes, action items, and other administrative tasks;
• Act as the point of contact (along with the funders’ representative) between the Working Group and the network/Funders’ Group;
• Facilitate the election of Working Group participants each year;
• Respond to the requests of individual Working Group participants when required, such as direct emails or one-on-one conference calls.

d) Coordinate and Lead Shared Work (SW) Calls and Virtual Calls
• Consult LMN members to identify learning presentation topics, develop a calendar of topics for shared virtual calls, and coordinate network participants and guest presenters for the shared learning-focused virtual calls;
• Facilitate and coordinate the Shared Virtual Calls so that they provide quality learning sessions;
• Be responsible for coordinating the logistics, communications, agenda, reminders, notes, and overall logistics for the calls;
• Adhere to security protocols of sharing network participant information and attribution of notes from virtual calls;
• Connect participants to each other when requests arise.

e) Support the Annual Regional Meeting
• Research venues, lodging and transportation for annual meetings;
• Co-design (together with the LMN Facilitator) the overall objectives and programme for annual meetings;
• Work closely with partners to arrange logistics for annual meetings;
• Prepare the budgets for annual meetings;
• Participate as a member of the facilitation team for the annual meetings;
• Create and disseminate all materials related to annual meetings, including documents, presentations, slides, and other materials as required;
• Prepare and disseminate detailed meeting agendas;
• Prepare and disseminate meeting invitations;
• Ensure that the participants are briefed about meeting protocols, including security;
• Coordinate note taking at annual meetings to ensure that all key points are captured;
• Manage all meeting presentations, IT equipment and potential comments/complaints from participants;
• Prepare draft meeting reports and share with participants for review;
• Finalise meeting reports on the basis of the feedback received and circulate to LMN members;
• Procure translation services, if required;
• Arrange participants’ flights, meals, accommodation, per diems, etc, in compliance with IUCN policies.

f) Manage Network Documentation and Information
• Manage all network-related documents on a secure server (Google drive) in an organised fashion;
• Share relevant documents with network participants as required in a timely fashion;
• Manage confidential network contact list and organisational affiliation, updating frequently as required;
• Manage confidential contact list for the Funders’ Group, Working Group and shared work points of contact;
• Manage all archived documents for reference material as required.

g) Maintain Strict Confidentiality
• Maintain the highest standard of confidentiality with regards to network contact list, organisations and relevant documents;
• Ensure that consent is secured before sharing participants’ contact details;
• Respond to confidential communications from LMN participants and provide them with anonymity when requested;
• Handle complaints and objections professionally and confidentially.

h) Manage and Develop Network-related Budgets
• Develop and manage budgets as required, such as for network coordination support, annual meetings etc.
  • University degree in environmental sciences, development studies, geography, communications, management, administration or other relevant field;

• At least five years of experience in programme/project coordination and implementation;

• Strong project management and organisational skills and ability to manage projects with many moving parts;

• Strong analytical and presentation skills;

• An understanding of the environmental and social issues of the Indo-Burma Hotspot, and a commitment to civil society strengthening, sustainable natural resource management and biodiversity conservation;

• Ability to work independently and think creatively about how to leverage resources. Embraces ongoing learning and adaptation. Knows how to ask for and receive help;

• Willingness to learn network meeting design and facilitation skills;

• Ability to handle confidential and sensitive information, including ability to be very clear about and hold network members to the LMN’s security and safety protocols;

• Ability to act as a neutral facilitator for the network;

• Ability to navigate and adapt to multicultural settings;

• Previous event management experience would be advantageous;

• Flexibility in working times to account for time differences;

• Willingness to travel within the hotspot;

• Fluency in English and Thai (verbal/written);

• Proficiency in the use of Internet-based communications platforms (Google Docs) and MS Office applications (MS Word, Excel, PowerPoint) and other web-based management systems.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

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IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

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