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Administrative Assistant, Thailand Programme

Vacancy #:   6155
Unit:   Thailand Country Programme
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Asia Regional Office, Bangkok, Thailand
Reporting to:   Head of Office, Thailand Programme
Work percentage:   100%
Grade:   A2
Expected start date:   01 January 2023
Type of contract:   Fixed-term (12 months)
Closing date:   05 December 2022 (extended)
BACKGROUND
This is a local recruitment. Only Thai nationals, individuals with residence status or the appropriate employment visa for Thailand are eligible to apply. The remuneration and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Thailand.
JOB DESCRIPTION
MAJOR RESPONSIBILITIES

The Administrative Assistant, Thailand Programme is responsible for assisting the Head of Office to ensure the effective and efficient operations of IUCN’s Thailand Programme Administration. The responsibilities of the Administrative Assistant, Thailand Programme includes assisting the IUCN TH-Head of Office, and project staff with the financial and administrative tasks, technical supports, oversight and quality control, and representational functions, as described below.

SPECIFIC DUTIES

- In consultation with the Head of Office, arrange procurement for Thailand Programme in accordance with IUCN policies and procedures;
- Handle administrative and logistical arrangements for workshops, forums and other meetings of the Thailand programme project;
- Coordinate with IUCN Administration on flight and accommodation reservation for Thailand Programme officers and workshop participants;
- Arrange payment requests and reimbursement for workshops, events, and training sessions organized by the projects;
- Ensure the accuracy and punctuality of payments and relevant payment documents of all project activities;
- Advise and assist Thailand programme and non-IUCN participants in the preparation of allowances and travel claims.
- Coordinate with Thailand National Committee members on meeting arrangement and other related tasks;
- Translate and interpret between Thai and English and vice versa as required.

Other duties
- Carry out any other duties you may be called upon to perform from time to time by the line manager.
REQUIREMENTS
  • Bachelor's degree in business administration or related fields;

• Minimum of 3 years of directly responsible experience in administration and finance is essential;

• Fluent in English (verbal/written) and the language of the duty station;

• A strong team player who can work on own initiative and be a self-directed lateral thinker;

• Ability to properly and carefully follow procedures for administrative and coordination tasks;

• Experience in coordinating logistics and tracking activity expenses;

• Proficiency in the use of Internet-based communications platforms (Google Docs) and MS Office applications (MS Word, Excel, PowerPoint) and other web-based management systems, and strong typing skills.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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