The specific duties of this position include, but are not limited to, the following:
-Maintain proper filing of project specific file with updated documentation including agreements, budgets, reports, Internal Agreements, staff time sheets, correspondence with donor, implementing partners, contractors, grantees and other relevant documents.
-Review expenditure vouchers to ensure compliance with donor guidelines and IUCN policies and procedures.
-Ensure that reports from implementing partners, sub-contractors, consultants, grantees and others are received and reconciled in accordance with schedules in agreements, are in compliance with donor and IUCN guidelines.
-Review and reconcile expenditure claims (and supporting vouchers) from hosting agencies and or any implementing partners, grantees and reconcile with advances made.
-Receive, review and prepare request funds transfers to implementing partners and grantees in accordance with agreements, budgets, expenditure reports and cash flow forecasts.
-Work on the TMS allocations for the programmes against the Budget vs Actuals and allocate time on TMS. Ensure staff time allocations are checked against internal agreements prior to approval by the Project Manager/s).
-Maintain lists for equipment purchased for the project, disseminate to project manager, partners, grantees, implementing agencies as required, and undertake occasional validation stock takes.
-Perform reconciliation of project bank accounts, and project balance sheet accounts on a monthly basis and prepare adjusting entries as required.
-Prepare and disseminate project management reports to Project Manager/s on a monthly basis or as required and correspond with donors, implementing partners, sub-contractors, grantees, consultants and others in relation to financial and contract management issues.
-Assist in monitoring exchange rate fluctuations and advise the Project Manager/s on the impact on the project budget and activities.
-Update budget with actual expenditures each month, monitor expenditure trends and advise the Project Manager/s accordingly.
-Assist and undertake budget reviews and the preparation of the annual budget and work plan in consultation with the Project Manager/s.
-Assist in preparation of travel arrangements and other project related activities as required by the Project Manager/s.
-Assist and provide input into the preparation of all implementation agreements with partners, sub-contractors, consultants, grantees and others to ensure IUCN and donor guidelines on expenditures, reporting, assets, insurances and other matters are addressed.
-Maintain a timetable for all project agreements.
-Visit project sites, including those of hosting agencies and implementing partners to review expenditure records, contracts, timesheets and other support documents, conduct trainings in IUCN policies and procedures, donor guidelines, taxation and other compliance related matters.
-Arrange and manage internal and external audits of the project finances, including audits required of sub-grantees, in accordance with IUCN policies and procedures and donor requirements.
-Provide training and guidance to grantee's and IUCN staff in terms of IUCN policies and procedures and donor requirements where necessary.
-Carry out any other relevant task required by, and mutually agreed with, the line manager/s and or Regional Head of Finance & Administration, Oceania
• University Degree in Accounting and Information System. A Post-graduate Diploma in Accounting would be a distinct advantage
• At least 8 – 10 years of experience in Project accounting
• Proven experience in project and budget management
• Fluent English (verbal/written) with excellent communication and presentation skills
• Proficient in using office applications (MS Word/Excel/PowerPoint) and other web-based management systems
• Ability to work under pressure and deal tactfully with sensitive issues
• Willingness to maintain a balance between the operational demands and the strategic aspects of the post
• Proficient in the use of ERP accounting software or any prominent accounting software
• Ability to travel as and when required
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
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Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.