Project Officer - Finance
TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. We actively monitor and investigate wildlife trade and provide information to diverse audiences worldwide as a basis for effective conservation policies and programmes
The salary range for this position is between £35,492 to £40,000 p.a. depending on experience and skills.
This position provides support to the management projects, to ensure that the project teams operate effectively, on time and on budget. The Project Support Officer will work closely with the Project Managers, Administrators and Finance. The Project Support Officer is a key contact point for implementation and reporting issues with focus on finance processes and financial monitoring. The role will be responsible for working closely with the Finance and Project Support teams to provide ongoing support with focus on financial monitoring and coordinate project audit processes as required.
• Review project balances on a monthly basis and discussing with Project Support Officers
• Prepare project deficit/surplus forms and present to Senior-Director Operations quarterly
• Produce a monthly report of Project Budget expenditure variance analysis
• Review project balances annually for foreign exchange write offs
• Oversee the collation of monthly project cashflow projections in appropriate currencies
• Contribute to the analysis of the project portfolio risk profile (ABC list)
• Training of Project Support Officers on finance processes
• Review of Budgeted cost recovery rates from overseas offices and ensure rates are appropriate.
• Review actual cost recovery rates from overseas offices
• Support other Project Support Officers in liaising with project auditors to explain TRAFFIC’s cost recovery system and provide audit evidence
• Be the interface for providing evidence to auditors from Human Resources
• Prepare a reconciliation between actual charge out rates and budgeted charge out rates and advise finance of adjustment to be made.
• Responsible for organising the annual US Government single audit
• Work with Project Support Officers and Finance staff on compiling proofs of expenditure for the audit of cost recovery
• Directly support the administration of a portfolio of low risk projects and be responsible for contracting, invoicing and reporting requirements to donors.
• Assist in the support of other projects as instructed
• Ideally educated to a university-degree level, although not required
• Accredited finance training (e.g. AAT)
• Proven track record in project accounting, reporting and financial management
• Fluency in written and oral English required;
• Good knowledge of MS Office computer software applications.
• Strong organizational and communication abilities, including attention to detail;
• Ability to work independently with remote oversight and under pressure and to set own work priorities as appropriate and a capacity to meet deadlines.
• A willingness and ability to travel globally, occasionally to less developed countries and remote locations.
• Ability to work as part of a global team – occasional communications outside of regular office hours may be required due to coordination across time zones;
• Relevant experience in project support for Government Aid Agency projects and in particular USAID, DFID, GIZ, European Commission, DEFRA would be very welcome
• We are unable to offer any relocation package for this position.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.