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Senior Finance Officer - Programmes

Vacancy #:   6294
Unit:   ESARO - Finance
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to:   Grants and Contracts Manager
Work percentage:   100%
Grade:   P2
Expected start date:   01 March 2023
Type of contract:   Fixed-term (24 months)
Closing date:   10 February 2023


The Senior Finance Officer - Programmes will be responsible for project/programme financial management of Kenya Office projects and Regional Projects in partnership with the Programme Management Team to ensure proper implementation, reporting and compliance to IUCN policies and procedures and donor requirements.

The position will involve ensuring compliance with donor financial rules, supporting donor proposal budgeting, donor contract income and expenditure tracking, donor reporting, budget monitoring and management of implementing partners.
Specific Duties:

The Senior Finance Officer - Programmes will perform the following specific duties:

Programme Accounting and Financial Management;

In partnership with the Programme Management Team, oversee the operation of financial and administrative systems for all projects.
Support in development of risk register for all projects as assigned and monitoring on a quarterly basis.
On a monthly basis provide project financial reports, information and advice to budget holders on budgets, procurement, financial and administration regulations and any other information key in informing project implementation
Exercise authority over project budgets control and ensure effective tracking of income and expenditure through the project life cycle
Oversee the allocation of staff time on TMS and follow up on a monthly basis to ensure cost recovery from projects
Support in assigning new signed projects award numbers on award vision and ensure the project is converted into a C-project on the project portal.
Review donor financial reports to ensure consistency with underlying NAV records and compliance with IUCN and donor requirements before approval by the Grants and Contracts Manager
Maintain donor contract files including addendums of such contracts as part of the efficient, robust and transparent filing system.
Prepare donor financial reports to ensure consistency with underlying NAV records and compliance with IUCN and donor requirements.
Support in review and sign off process of donor contracts and consultancy contracts ensuring that IUCN contract and procurement compliance regulations are adhered to.
Ensure the monthly project in deficit report is prepared and tracked and uploaded in NAV making sure any shortfalls are expeditiously dealt with in an effective manner
Support with monthly preparation of project status report for review
Ensure closed projects are appropriately closed in NAV through clearance of balances thereon and blocking.
Commission project specific audits as per donor reporting requirements and ensure completion on a timely basis and submission as per contract deadlines to donors.

Implementing Partners Management;

Participate in the Due Diligence process of sub grantee selection for all sections relating to financial management and reporting.
Oversee and ensure appropriate creation of IPs in NAV ensuring that the subaward codes are properly assigned and all expenditure is linked to subaward code.
Follow up and review of implementing partners reports to ensure spending is as per approved budgets and ensure compliance to donor requirements.
Ensure IP balances for ESARO are reconciled, confirmed and uploaded in NAV at least on a quarterly basis.

Budget Management;

Support the annual IUCN planning and budgeting process in accordance with instructions issued by HQ.
Support the development of project proposal budgets and carry out preliminary checking prior to submission for internal financial assessment for various projects as will be assigned.
Support in ensuring accurate project budgets are input on the project portal
Monitoring of project budgets to ensure spending is a s per approved budgets.


Provide technical financial services support to Kenya office and the country offices.
Preparing and reviewing the project status report and projects in deficit report on a monthly basis
Support implementation of annual IUCN external audits.
Carry out any other duties that may be assigned by supervisors from time to time.
  • Education:
First degree in Accounting, Finance or related field.
Relevant professional qualification in accounting – CPA (K), ACCA I, CIMA preferred.

Functional Competencies;
Minimum 5 years’ relevant work experience in similar capacity with a recognized regional or international development agency
Good verbal and written communication skills in English Working knowledge of Kiswahili and another AU/IUCN/Regional language would be an added advantage.
Hands on experience in financial management of projects funded by EU, USAID, BMU IKI, ADA, BMZ, KFW among others.
Working Knowledge of use of ERP-Navision.
Proficiency in Microsoft Office Suite. Proficiency in advanced MS Excel is an advantage
Maintains High personal integrity and confidentiality
Result oriented person with attention to detail and accuracy
Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands Excellent relationship management and communication skills with the ability to work in a dynamic team environment
A confident and positive attitude with excellent cultural awareness and sensitivity
Willingness to travel
A self-starter who requires minimum supervision.

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner, provides clear guidance to ensure that members of the team understand objectives and desired measurable results.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.