IUCN is the world’s oldest and largest global environmental network - a democratic membership union with more than 1,400 government and NGO member organizations, and almost 15,000 volunteer scientists in more than 160 countries. IUCN’s work is supported by more than 1,000 professional staff in 45 offices and hundreds of partners in public, NGO and private sectors around the world. Its headquarters are based in Gland, Switzerland.
IUCN’s work focuses on valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global challenges in climate, food and development. IUCN supports scientific research, manages field projects all over the world, and brings governments, NGOs, the UN and companies together to develop policy, laws and best practice.
The IUCN European Regional Office (EURO), located in Bonn, together with the EU Representative Office, located in Brussels, provides vital linkages for IUCN Members, National Committees, Commissions and the Secretariat to governments, EU institutions, NGOs, scientists, practitioners, the private sector and other stakeholders to accelerate the implementation of the European Green Deal, the EU 2030 Biodiversity Strategy and related national and regional biodiversity plans in Europe. It supports the mainstreaming of biodiversity within national and EU policy processes and promotes Nature-based Solutions (NbS) to social, environmental and economic challenges. Together, the offices have a staff of 35 which is expected to grow.

OBJECTIVES OF THE POSITION

Under the supervision of the Director of the European Regional Office and with a functional reporting line to the Regional HR Manager, Europe, Central Asia, and North Africa, the Human Resources Officer will be responsible for HR management of the IUCN European Regional Office and IUCN operation in Bonn to ensure that the business services are accomplished in an effective, efficient and timely manner and in compliance with all legislative, policy and procedural guidelines of IUCN and the local labor law. The HR Officer will provide support and guidance to the HR function in Brussels and is expected to cooperate closely with HR staff in the IUCN Headquarters in Gland and other IUCN offices in Europe.

SALARY

The gross annual salary for this position is in the range from EUR 46.160 to EUR 57.700 subject to deductions for social security contributions and health insurance.

MAIN DUTIES AND RESPONSIBILITIES

• Support the implementation of HR policies, strategic plans and initiatives in the European Regional Office;
• Act as a primary point of contact for the employees and managers in the Bonn office, developing a trusting and consultative relationship with all levels of managers and employees.
• Develop and maintain a strong understanding of EURO and Bonn office strategies and work and build relationships with senior management to improve overall capacity to manage people in the unit.
• Build manager and staff knowledge of HR policies and practices through regular information and training.
• In conjunction with IUCN HR teams, manage the recruitment and hire of internal and external applicants from initiating terms of reference and position requirements to reference checks, offers and relocation support.
• Oversee and manage the EURO personnel data in the Human Resources Management System (HRMS) and ensure the successful delivery of operational HR services to all staff;
• Manage end of employment and departure processes and advise line management accordingly;
• Provide leadership and support to the Bonn and Brussels offices on the complete range of human resources activities including employee relations, conflict management, employee grievances, benefits and compensation, full employee life cycle, including separations, inclusion and workplace health initiatives, learning and development, workforce planning, organization structure, etc.
• Ensure the timely completion of all activities of the performance development cycle, build managers and staff capacity to develop their performance and others through feedback conversations.
• Coordinate and supervise preparation of employment contracts, renewal and extension of residence permits;
• Ensure that the accurate Job Descriptions are in place for all staff, advise and assist line managers with writing job descriptions;
• Handle staff immigration processes, including visa applications, and register new staff for the German social system;
• Prepare IUCN internal taxation certificates for non-German staff members;
• Supervise all matters relating to IUCN payroll in Germany;
• Support the EURO Director in the strategic organizational development of EURO and develop and conduct measures for employee development;
• Develop local Conditions of Service and make sure they are kept up to date and in line with local legislative requirements;
• Ensure the implementation and compliance with IUCN global compensation policies in Bonn and Brussels office and ensure staff are paid competitively within the approved pay structure;
• Provide support and guidance to the Office Manager and HR Officer in Brussels in ensuring a coherent approach to HR management in EURO and a consistent implementation of HR global policies and programmes;
• Draw the attention of the EURO to any instances of HR risks, issues, legal compliance, performance and conduct, employee relations, among others, and possible resolutions;
• Regularly update the organigram and the IUCN Policies, such as the Safety & Security Policy and the Conditions of Service;
• Actively take part in in budget planning and implementation; lead the annual headcount and workforce planning process for EURO and the Bonn Office.
• Perform other duties as may be reasonably required.