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Project Administrator – (GEF7 SLM), Limpopo

Vacancy #:   6408
Unit:   ESARO - South Africa People and Landscapes
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   South Africa Country Office, Pretoria, South Africa
Reporting to:   Country Representative, South Africa
Work percentage:   100%
Grade:   A3
Expected start date:   01 September 2023
Type of contract:   Fixed-term (24 months)
Closing date:   11 May 2023
BACKGROUND
PLEASE NOTE THIS IS A LOCAL POSITION FOR S. AFRICA NATIONALS OR THOSE WITH THE RIGHT TO WORK IN S.AFRICA

LOCATION: LIMPOPO

BACKGROUND:

The International Union for Conservation of Nature (IUCN); Country Office: South Africa is seeking to appoint an experienced Project Administrator to serve the project. He/she will be a nationally recruited professional managed by IUCN, dually reporting to the IUCN South Africa Country Office and the Department of Forestry, Fisheries and the Environment (DFFE) and Department of Agriculture, Land Reform and Rural Development (DALRRD). He/she shall be responsible for supporting the management of the project and will work under the supervision of the Project Manager
The Project Management Unit (PMU) will be headed up by a Project Manager (PM). The PM will take charge of all outcomes under Project Document. The PM will also have managerial responsibilities vis-à-vis the approval of payments within IUCN’s system.
In view of her/his responsibilities to deliver these outcomes, the Project Administrator should be a competent in sustainable land management (SLM), the financing thereof and all related institutional aspects. The post of Project Administrator will be a full-time post over the project lifespan. This is a critical position, and it is important that person filling this position has a continuous global view of the overall project.
The Project Administrator s will assist the Project Manager in the coordination and execution of the project components.
JOB DESCRIPTION
MAJOR RESPONSIBILITIES:

The Programme is seeking the support of a Project Administrator - SLM to assist with programme coordination (support) duties for the effective and successful delivery of the programme through technical, admin (and financial) support required in the programme.

SPECIFIC DUTIES:

Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Monitoring and Evaluation (M&E) functions
Oversight of ESMF.
Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
Serves as focal point for administrative coordination of programme/project implementation activities, secretariat to all project / steering committee meeting involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
Provides guidance/training to new/junior staff.
Performs other duties as assigned.
REQUIREMENTS
  • POSITION REQUIREMENTS:

Education;
A degree related to Agriculture or Environmental Management/Science or project management.

Work Experience;
A minimum of 3 years of work experience in programme or project administration, technical cooperation or related area is required.
Working experience in coordination and assisting execution of various project components related to the GEF and SLM is desirable.
Experience working in international organization is added advantage.
Experience in project administration including sound knowledge of financial, procurement, administrative practices and project reporting.
Project management skills with a strong ability to support the monitoring of Programme/project budgets.
Proficiency in using advanced computer applications.
Willingness to travel long hours and working after hours voluntarily.

Language Proficiency;
Fluency in English, both written and verbal. Fluency in local languages is an added advantage.

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision-making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provides a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

Functional competencies;
Must be highly organized, detail-oriented, and self-motivated with the ability to multi-task and prioritize needs
Possess energy, drive, enthusiasm, commitment and passion for high-quality work.
Proven interpersonal skills and be to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Must be dependable, a good team player and able to work independently as well as can learn quickly and expand the scope of functions.
Capacity to work under pressure, meet tight deadlines and produce high-quality documents at short notice.
Excellent writing and communication skills.
Responds positively to critical feedback and differing points of view.
Demonstrated ability to work with limited supervision and manage work in a demanding environment.
Committed to continuous learning and self-development.
Willingness to travel.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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