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Programme Associate (Species Conservation Action Team)

Vacancy #:   6547
Unit:   Species Conservation Action
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Headquarters, Gland, Switzerland
Reporting to:   Head, Species Conservation Action
Work percentage:   100%
Grade:   A3
Expected start date:   01 February 2024
Type of contract:   Fixed-term (24 months with possibility of renewal)
Closing date:   02 September 2023
The Programme Associate will support the work of the Species Conservation Action Team (SCA), within IUCN Centre for Conservation Action.

The Species Conservation Action Team delivers science-based conservation action on the ground that saves animals, plants, and fungi from extinction through its two main initiatives: Save Our Species (SOS) and the Integrated Tiger Habitat Conservation Programme (ITHCP). We focus our efforts where they will have the biggest impact by funding frontline conservation organisations across the world who have unique knowledge of their region and the local biodiversity.
The contribution from this position will be essential in providing programme management and administrative support to several grant-making projects, including the Tiger Programme (Integrated Tiger Habitat Conservation Programme).
• Support the ITHCP and other grant-making initiatives with the development and maintenance of project tracking systems, and with the provision of regular follow-ups and updates in relations to status of projects, contracts, reporting deadlines, financial and procurement procedures, audits etc.

• Monitor projects and sub-projects budgets to keep track of resource utilisation rates in collaboration with the Global Programme Operations Unit (GPOU).

• Liaise with GPOU to ensure timely and efficient processing of routine payments, grant agreements and consultant contracts, expense claims, audits and financial reports;

• Support procurement of goods and services for the team ensuring compliance with relevant policies and procedures (including preparation of Requests for Proposals, procurement records and evaluation reports, contracts and payments).

• Enter information and ensure the maintenance of up-to-date data in the appropriate systems and project databases; liaise with grantees as and when necessary; run analytic extracts as requested.

• Support all phases of the different calls for proposals launched under different grant-making initiatives (including preparation of documents and templates, support during applications’ process, filing of applications, review of applications, complete applicants risk assessments, ensure efficient and timely sign-off of grant agreements).

• Liaise with external reviewers and technical advisors during the review process of applications.

• Prepare and process contracts, grant agreements, internal agreements and amendments, including preparation of all relevant documents, verifying compliance with IUCN policies and donor requirements, securing timely and efficient sign-off and contract clearance by all levels of management required.

• Support the development and management of internal agreements (IAs), including the drafting of agreements. Work with regional colleagues to ensure a consistent and streamlined approach to the administration and management of internal agreements.

• Support the digital and physical filing of project files, project reports, financial and contractual documentation etc.

• Assist with the preparation of technical and financial reports to donors.

• Assist in the development of communication materials and dissemination of project achievements.

• Contribute to the development of IUCN Grants Portal, support the management of call for proposals and grants in the portal, and provide technical support to users.

• Support the organization of meetings, workshops, webinars, trainings and other capacity building activities.

• Support organization of monitoring missions and other travel required by the team, including facilitating all logistical arrangements, processing travel requests and expenses claims.

• Provide other administrative services and take meeting minutes when required.

• Undertake any other tasks that may be assigned by the supervisor.
  • • University degree in business administration or commercial/secretarial diploma;

• Minimum 3 years of work experience in a position relevant to this vacancy. Previous experience in the field of biodiversity conservation or related field is an asset.

• Experience in grant-making or project management, including planning, implementation, financial follow-up, reporting, and monitoring.

• Excellent written and spoken English required; knowledge of Spanish and French is an asset.

• Computer literacy in MS Office packages.

• Excellent organizational and administrative skills, with exceptional attention to detail.

• Team-oriented attitude, and ability to work independently, demonstrating application of initiative in problem solving, prioritizing tasks, meeting deadlines and trouble-shooting.

• Ability to work in a multilingual, multicultural and multidisciplinary setting;

• Capacity to work effectively under time pressure and extended hours;

• Adhere to IUCN’s core values of transparency, inclusiveness, professionalism and accountability.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.