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Finance Support Officer

Vacancy #:   6580
Unit:   TRAFFIC Vietnam
Organisation:   TRAFFIC International (TRAFFIC)
Location:   TRAFFIC Vietnam, Hanoi, Viet Nam
Reporting to:   Senior Operations Manager
Work percentage:   100%
Grade:   A2
Expected start date:   01 October 2023
Type of contract:   Fixed-term (12 months with possibility of renewal)
Closing date:   17 September 2023
BACKGROUND
ORGANISATIONAL BACKGROUND

TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.

TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.
JOB DESCRIPTION
CHARACTERISTIC DUTIES

This position is responsible for processing finance and accounting procedures and other tasks to ensure effective and efficient accounting and financial management in the TRAFFIC Vietnam office and its projects. The Finance Officer works closely with the project administrators, and project staff in Viet Nam and throughout the TRAFFIC network.

SPECIFIC DUTIES

• Provide support to day-to-day project accounting operations;
• Assist in ensuring that all staff follows financial policies and procedures of TRAFFIC and donors;
• Provide support to project admin and project officers to jointly ensure that all expenses made are reasonable; accurate and in compliance with cost principles procedures of the program as well as donor; all expenses are verified in the validity and accuracy of reliable, reasonable and approved by a designated person before payment;
• Ensure all operational expenses are covered and paid on time;
• Responsible for preparing vouchers and recording the transactions into the accounting system in the right period and ensuring documentation is updated;
• Responsible for ensuring all financial supporting documents attached to payment are accurate and in compliance with policies and procedures and in line with approved budget;
• Entering accurate records of all payment transactions input to accounting software (Sage 300);
• Prepare the office financial reports and assist in preparing the project financial reports for donors;
• Reconcile the monthly balance sheet and accounts to ensure that advances and balances are in line with the clearance plan;
• Monitor cash flow, and manage petty cash and bank accounts;
• Reviewing and advising on the terms of donor contracts and agreements;
• Maintain and movement of all hard copies to cloud-based storage (and ensure separate backup copies)
• Cooperate and consult with project administrators to (re)allocate activity funding and monitor, forecast burn rates and monitor progress on spending.
• Stay alert and provide regular updates on new finance requirements, guidance, instructions, and procedures of different donors when relevant.
• Other duties as required by the Senior Operations Manager and Office Director.
REQUIREMENTS
  • • Bachelor’s Degree in financial and accounting
• Relevant and proven experience in financial management, project administration and contracting
• Ability to demonstrate sound financial skills
• Sound knowledge of MS Office software use, especially Excel and Access
• Excellent interpersonal skills and strong organisational ability
• A good team player but also willing to work on own initiative
• Keen interest in environmental and financial issues
• Fluency in written and spoken English required
• Eligible to live and work in Viet Nam
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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