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Med HR Officer

Vacancy #:   6587
Unit:   Operations
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Centre for Mediterranean Cooperation, Malaga, Spain
Reporting to:   Director - Mediterranean Cooperation Center
Work percentage:   100%
Grade:   P1
Expected start date:   02 May 2024
Type of contract:   Indefinite
Closing date:   24 September 2023
BACKGROUND
The International Union for Conservation of Nature (IUCN) was founded in 1948 and brings together over 1,400 members (States, government agencies, NGOs and affiliates) and some 18,000 scientists and experts from over 160 countries in a unique worldwide partnership. Its mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. IUCN has approximately 1,000 staff, most of whom are located in its regional and country offices, and at its Headquarters in Gland, Switzerland. IUCN is an equal opportunity employer and welcomes applications from qualified women and men.
JOB DESCRIPTION
The HR Officer will be responsible for providing comprehensive human resources support to IUCN Med (International Union for Conservation of Nature Mediterranean), including recruitment, personnel management, employee relations, and administrative tasks. Additionally, the HR Officer will assist the technical staff with procurement and contract management.

Key Responsibilities:

• Support the implementation of HR policies, strategic plans and initiatives in Med Office.
• Act as a primary point of contact for the employees and managers, developing a trusting and consultative relationship with all levels of managers and employees.
• Develop and maintain a strong understanding of the office strategy and work and build relationships with senior management to improve overall capacity to manage people in the unit.
• Build manager and staff knowledge of HR policies and practices through regular information and training.
• In conjunction with IUCN HR teams, manage the recruitment and hire of internal and external applicants from initiating terms of reference and position requirements to reference checks, offers and relocation support.
• Oversee and manage the personnel data in the Human Resources Management System (HRMS) and ensure the successful delivery of operational HR services to all staff.
• Manage end of employment and departure processes and advise line management accordingly;
• Provide leadership and support to management on the complete range of human resources activities including employee relations, conflict management, employee grievances, benefits and compensation, full employee life cycle, including separations, inclusion and workplace health initiatives, learning and development, workforce planning, organization structure, etc.
Ensure the timely completion of all activities of the performance development cycle, build managers and staff capacity to develop their performance and others through feedback conversations.
• Coordinate and supervise preparation of employment contracts, renewal and extension of residence permits;
• Ensure that the accurate Job Descriptions are in place for all staff, advise and assist line managers with writing job descriptions;
• Handle staff immigration processes, including visa applications, and register new staff for the Spanish social system;
• Supervise all matters relating to IUCN payroll in Spain;
• Support the Med Director in the strategic organizational development of Med and develop and conduct measures for employee development;
• Develop local Conditions of Service and make sure they are kept up to date and in line with local legislative requirements;
• Ensure the implementation and compliance with IUCN global compensation policies and ensure staff are paid competitively within the approved pay structure;
• Draw the attention to any instances of HR risks, issues, legal compliance, performance and conduct, employee relations, among others, and possible resolutions;
• Regularly update the organigram and the IUCN Policies, such as the Safety & Security Policy and the Conditions of Service;
• Actively take part in in budget planning and implementation; lead the annual headcount and workforce planning process Med Office.
• Perform other duties as may be reasonably required.
REQUIREMENTS
  • Bachelor's degree in a subject related to human resources management, business administration or equivalent;

• At least 7 years of professional experience of which 3 years in an HR generalist position;

• Excellent knowledge of Spanish labour law and social security regulations

• Ability to build and maintain positive relationships with colleagues;

• Experience in staff planning, onboarding, coaching, and conflict resolution;

• Ability to maintain workplace privacy;

• Excellent organizational and interpersonal skills

• Proactiveness at work and ability to work independently;

• Timely and accurate handling of tasks and assignments;

• Timely and accurate handling of tasks and assignments;

• Ability to work with in multi-cultural and diverse environment.

• The candindate should have a valid EU work permit
SALARY
The minimum gross annual salary for this position is EUR 40'480. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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