IUCN logo

Human Resources
Management System

Organisation Logo

Finance Officer - Coastal & Ocean Resilience (COR)- Nairobi

Vacancy #:   6658
Unit:   ESARO - Coastal and Ocean Programme
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to:   Senior Finance Officer - Programmes
Work percentage:   100%
Grade:   P1
Expected start date:   01 January 2024
Type of contract:   Fixed-term (36 months)
Closing date:   30 November 2023


The Finance Officer- Coastal & Ocean Resilience (COR) will be the regional finance focal point for the Coastal and Ocean Resilience (COR) Programme and responsible to coordinate, guide, monitor, advising, resources mobilization, project budgeting, and support day-to-day administrative and financing under the COR programme. In addition, the incumbent will be responsible for the Regenerative Seascapes (ReSea) project and all other COR projects as assigned.

The Finance Officer- Coastal & Ocean Resilience (COR) will perform the following specific duties:

Projects financial management and reporting;
Oversee and guide integrated financial management and reporting for the COR programme.
Assess, review, and ensure application of IUCN and donors finance-related policies, instructions, and procedures.
Updating projects expenditure into the NAV financial system ensuring they are properly and accurately coded and captured into the correct budget lines.
Assign new signed projects award numbers on award vision and ensure the project is converted into a C-project on the project portal.
Maintain projects and donors’ database information and files in both hard and soft copies.
Support in updating the project portal ensuring projects budgets are well captured on the portal.
Provide direct, proactive, hands-on budget and reports management support by providing monthly analyzed budget information / expenditure report to the Project Managers.
Ensure compliance of all donor requirements, as per signed agreements, when reviewing expenses and preparing financial reports.
Commission projects and specific audits as per donor reporting requirements and ensure completion on a timely basis and submission as per contract deadlines to donors.
Ensure compliance by continually staying up to date on changes in donor and IUCN regulations and ensuring documentation and communication of all relevant regulations to unit members and program unit e.g., Program and Project Managers.
Periodically review the donor receivables and follow up on projects income to ensure IUCN receives projects income as per funds requests on a timely basis.
Update the time management system (TMS) with the staff time budget allocations on projects and ensure that staff time cost recovery is up to date and as per budget.
On a quarterly basis, prepare the projects in deficit analysis report and ensure project balances are well justified, follow up on income receipt and allocations from donors and other allocations from internal IUCN offices and ensure closed projects are properly closed in the award.
Coordinate, review and endorse responses to audit from internal and external audits and ensure the implementation of accounting audit recommendations.
Perform other relevant duties as required.

Sub grants/Partners contractual/Financial Management Accountabilities;
Participate in the Due Diligence process of partner’s selection for all sections relating to financial management and reporting.
Carry out periodic sub-grantee/partner monitoring and financial reviews and provide appropriate follow up actions to ensure timely Implementing Partners (IPs) reporting in line with contractual obligations and entered in Nav.
Under the guidance of the Senior finance officer, carry out financial management training for sub-grantee and support them to maintain proper books of accounts.
Act as a resource to IPs on grant compliance issues related to donor requirements.
Reconcile IP records on a quarterly basis and ensure that IUCN and partners records are reconciled.
Monitor settlement of disbursements to IPs to ensure timeliness in disbursements to IPs.

Budget and Proposal Development;
Focal point in COR programme budget development, including all projects, working with the programme team, HR and Admin teams to support in the proposal development process.
Support in the proposal development processes through development of budgets of new projects funded by different donors eg GAC, EU, GCF, GEF, USAID, BMU IKI among others ensuring adequate costs are included based on IUCN’s budgeting guidelines as required.
Support reviews that ensure proposal budgets/budget amendments are in line with donor regulations.
Recommend or facilitate opportunities to help build staff and partners capacity in budget formulation and management.
Support in annual IUCN budgeting process and development.

Support in review and sign off process of donor contracts and consultancy contracts ensuring that IUCN contract and procurement compliance regulations are adhered to.
Maintain an update memorandum register of fixed assets acquired by the various projects in order to track the acquisition, movement and disposal of such project fixed assets in line with donor agreements.
Assist the Senior Finance Officer - Programmes in preparing and reviewing the project status report when called upon.
Support in annual IUCN audits.
Carry out any other duties that may be assigned by supervisors from time to time.

First degree in Accounting, Finance, or related field.
Relevant professional qualification in accounting – CPA, ACCA level II, CIMA preferred.

Work Experience;
At least 8 years’ relevant work experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management.
Prior experience in a similar role with a recognized regional or international development agency is highly desirable.
Hands on experience in project proposal development and implementation with the following donors - GAC, GEF, GCF, EU, USAID, BMU IKI, KFW among others.
Working knowledge and use of ERP-Navision.

Language Proficiency;
Good verbal and written communication skills in English working knowledge of Kiswahili and another IUCN/Regional language would be an added advantage.

Functional competencies;
Proficiency in Microsoft Office Suite. Proficiency in advanced excel would be an advantage.
Maintains high personal integrity and confidentiality.
Result oriented person with attention to detail and accuracy.
Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands.
Excellent relationship management and communication skills with the ability to work in a dynamic team environment.
A confident and positive attitude with excellent cultural awareness and sensitivity.
Willingness to travel.
A self-starter who requires minimum supervision.

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives, and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.