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Finance and Administrative Assistant – CMDA

Vacancy #:   6808
Unit:   Vietnam Corporate
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Vietnam Project Coordination Office, Ho Chi Minh, Viet Nam
Reporting to:   Deputy Head of Lower Mekong Subregion
Work percentage:   100%
Grade:   A2
Expected start date:   01 June 2024
Type of contract:   Fixed-term (12 months)
Closing date:   15 May 2024 (extended)
BACKGROUND
Admin, Finance, HR

The IUCN (International Union for Conservation of Nature) is a membership Union composed of both government and civil society organisations. IUCN’s mission is to influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature, and to ensure that any use of natural resources is equitable and ecologically sustainable. With over 75 years of experience, it harnesses the experience, resources and reach of its more than 1,400 Member organisations and the input of more than 15,000 experts. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. The IUCN Secretariat has offices located all around the world and is headquartered in Gland, Switzerland.

Every four years, the IUCN membership adopts a quadrennial Programme that guides the work of the Union, especially that of the IUCN Secretariat. The Secretariat implements the IUCN Programme through a growing portfolio of over 400 projects across the world that are designed to respond to country, donor, and IUCN priorities.

Reporting to the Deputy Head of Lower Mekong Subregion, the incumbent will be responsible for providing support as project administrative assistant ensuring compliance to all administrative policies and procedures of the Organization.

This is a local recruitment. Only Vietnamese nationals, individuals with residence status, or the appropriate employment visa for Viet Nam are eligible to apply. The remuneration and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Viet Nam.
JOB DESCRIPTION
The Finance and Administrative Assistant (FAA) will play an important role in providing administrative and logistical support for the work of the IUCN project office located in HCM. The FAA will support a bilateral GEF IW project between Cambodia and Viet Nam focused on the improved transboundary management of the shared Cambodia-Mekong Delta Aquifer (CMDA) as well as other projects in the HCM project coordination office (HCMPO). Specific duties are summarised below.

SPECIFIC DUTIES

The duties of the Finance and Administrative Assistant will include but not limited to:
• Support the arrangements for HCMPO staff travel (including the preparation of flight bookings, cash advances, local transport arrangements, and hotel reservations), as well as the reconciliation and reimbursement of travel advances.
• Working in collaboration with The Project Administrative Associate, provide administrative support for meetings and workshops including: identification of suitable venues; liaison with venue staff; organisation of participants’ local and international travel and accommodation; calculation and provision of participants’ DSAs; preparation of participants’ document packs; organisation of welcoming/farewell dinners; organisation of field excursions; assist with preparation of expenditure reports for events; and troubleshooting as required.
• Assist with procurements of supplies and equipment;
• Assist administrative and logistical arrangements for workshops, forums and other meetings of the HCM programme project
• Assist in filling out, photocopying, stamping vouchers, and supporting documents daily.
• Assist the Finance and Administration Associate to ensure the accuracy and punctuality of payments and relevant payment documents for all project activities;

Other duties
Carry out any other relevant tasks as required by, and mutually agreed with, the line manager(s).
REQUIREMENTS
  • University degree on business administration, economics, finance, law, or relevant fields.

• A minimum of 2 years’ experience in a similar role.

• Ability to work effectively with people of different national and cultural background.

• Be able to multitask and work well under pressure.

• Good written and verbal communication skills and fluent in spoken and written English is an advantage.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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