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Finance & Administration Assistant
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• Administer and reconcile petty cash;
• Check travel advances, travel claims and other settlement of advances and process journals in the system.
• Reconciliation of balance sheet accounts and bank accounts including bank reconciliations.
• Ensure that all payments requests are processed accurately and timely
• Enter data into the accounting system
• Prepare statutory returns for review and payment
• Assist with end of year preparation and audit Preparation
• Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated.
• Ensure all assets are appropriately covered insurance.
• Provide monitoring support to overall program implementation including the program budget and provide relevant information to the programme team responsible for the budget
• Carry out any other financial and or administrative duties as assigned by the Finance and Administration Officer.
Support to Programme Implementation
• Assist in the documenting and disseminating of materials and publications.
• Assist in the preparation and timely submission of technical and financial reports to donors
• Support the programme team with meeting minutes and follow-up action points from Program Unit meetings conferences and workshops
Procurement
• Support the procurement of equipment, supplies and services in accordance to the IUCN procurement procedures
• Assist with programme procurement and ensures that contractual processes follow the stipulated IUCN procurement procedures.
• Establish and maintain a proper inventory of project assets register, including numbering, recording, and reporting.
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• Education • Bachelor’s degree / Diploma in Finance, Accounting or Business Administration/Management with proven office management experience • Proficiency in Computer programmes such as World, Excel, Outlook and Power Point. • Work Experience • Minimum of three (3) year work experience in an administration role with demonstrative ability to provide finance, logistical and administrative support to a busy office. Work experience in an International Organisation, NGO or Embassy an advantage • Experience in project administration including sound knowledge of financial, procurement, administrative practices and project reporting. • Experience with donor funded projects • Project management skills with strong ability to support the monitoring of programme/project budgets. • Ability to handle complex financial and accounting systems including knowledge of one of the accounting software and ability to learn new applications quickly • Language Requirements: • Excellent verbal and communication skills in English are essential; Proficiency in English and French is necessary. • Functional Competencies • Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability; • Strong organizational and planning skills • Must have the ability to communicate accurately and clearly both orally and in writing; • Demonstrates tact and diplomacy dealing with telephone callers and visitors to the office • Consistently approaches work with energy and a positive, constructive attitude; • Remains calm, in control and good humored even under pressure; • Responds positively to critical feedback and differing points of views. • Demonstrated ability to work with limited supervision to prioritize tasking and manage workflow in a high pressure environment. • Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity • Commitment to continuous learning and proactive and mature attitude towards self- development • Willingness to travel. |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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