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Finance and Administrative Officer

Vacancy #:   1491
Unit:   TRAFFIC Southern Africa
Organisation:   TRAFFIC International (TRAFFIC)
Location:   TRAFFIC - Southern Africa, Pretoria, South Africa
Reporting to:   TRAFFIC TESA - Senior Finance and Administration Officer
Work percentage:   100%
Grade:   A3
Expected start date:   01 April 2017
Type of contract:   Fixed-term (12 months with possibility of renewal)
Closing date:   05 March 2017 (extended)
BACKGROUND
TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. It actively monitors and investigates wildlife trade and provides information to diverse audiences worldwide as a basis for effective conservation policies and programmes. TRAFFIC is a strategic alliance of the World Wide Fund for Nature (WWF) and International Union for the Conservation of Nature (IUCN). TRAFFIC is an international network which is organised into six regional hubs.

This position will work closely with TRAFFIC’s Senior Finance and Administration Officer to ensure smooth operation of all finance matters in the regional office of TRAFFIC East/Southern Africa

The salary range for this position is between USD 23,000 - 29,000 dependent on skills and experience.
JOB DESCRIPTION
Finance Support Duties

a) Check travel advances, travel claims, settlement of advances and process journals.
b) Reconciliation of balance sheet accounts and bank accounts including bank reconciliations
c) Ensure that all payment requests are processed accurately and timeously;
d) Assist in the analysis of financial reporting, performance of projects and ensuring that sound financial control procedures are in place, in line with donor requirements;
e) Enter data into the accounting system
f) Assist with year-end and audit preparation.
g) Prepare statutory returns for review and payment e.g. VAT and liaise with IUCN on VAT refunds
h) Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated.
i) Ensure all assets are appropriately insured.
j) Review of remote office accounts for accuracy and completeness.
k) Ensure that all procurement procedures are in accordance with the Internal Control System
l) Liaise and reconcile intercompany transactions received from regional TRAFFIC offices.
m) Carry out any other financial and or administrative duties as assigned by the Finance and Administration Officer.

Project Administration Duties

• Creating, maintaining and archiving files for projects within the filing system at TRAFFIC (both hard and soft copies)
• Updating and maintaining the various project databases in the office.
• Support the contracting process and distributing to the relevant parties
• Assisting in the preparation of project audit files, project reports and funding proposals
• Assisting project staff with administrative duties such as logistics and travel
• Assisting project staff with sourcing quotations for all procurement
• Ad hoc administrative tasks to support the projects in the office
REQUIREMENTS
  • Must be eligible to live and work in South Africa
o A Bachelor’s Degree or a National Diploma in a in Finance, Accounting, Business Administration or other related fields
o Minimum of three years working experience in a similar role in the NGO/development sector;
o Experience of working with accounting software will be an advantage. Exposure to/ familiarity with SAGE/ ACCPAC will be a distinct advantage;
o A good understanding of accounting principles; and ability to perform project administration duties.
o High proficient in Microsoft Office applications (Word, Excel, PowerPoint).
o Fluency in written and spoken English is essential;
o Highly motivated and results-oriented individual and able to work independently;
o Excellent interpersonal skills and a strong team player with proven communication and diplomacy with the ability to work effectively with multicultural and multidisciplinary teams
o Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure to meet tight deadlines;
o Commitment to continuous learning and proactive and mature attitude towards self-development;
o Able to travel when required.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

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Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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