Under the supervision of the Regional Finance Manager and in collaboration with IUCN ROWA team, especially Finance Officer, the Senior Finance Assistant assists in daily financial operations and day to day accounting transactions.

Title: Senior Finance Assistant, IUCN West Asia

Unit: Finance Unit - Regional Office for West Asia

Grade: A3

Work percentage: 100%

Duty station: Amman - Jordan

Reporting to: Finance Manager, IUCN West Asia


BACKGROUND
Under the supervision of the Regional Finance Manager and in collaboration with IUCN ROWA team, especially Finance Officer, the Senior Finance Assistant assists in daily financial operations and day to day accounting transactions.


Specific Tasks

1. Reporting:
• Preparation of financial reports as per IUCN and donor requirements under the supervision of the Regional Finance Manager;

2. Planning, Budgeting and Forecasting:
• Preparation of financial reports, monitoring of cash liquidity, and receivable funds collections.
• Assist in the maintenance and monitoring of the project portfolio database
• Assist in budgeting for projects, regular monitoring of actual expenditure against budget, and ensure compliance with IUCN and donor regulations

3. Finance:
• Monitor fund disbursements and track actual expenditure against budget;
• Prepare vouchers, bank transfers, Journal Vouchers print outs and payment requests as necessary for the smooth running of the office;
• Enter financial data into the financial system on a daily basis;
• Process vendor invoices and prepare payment vouchers and documentation as per IUCN regulations and in line with donor requirements;
• Conduct initial review and follow up with other staff members for the completeness of payment vouchers and its supporting documents before forwarding them to line manager for final review
• Organize and maintain the filing system for ROWA financial files;
• Prepare Requests for Quotation, perform vendor analysis and prepare purchase orders as per IUCN financial guidelines;
• Contribute to monthly, quarterly, semi-annually and year-end closing process according to established checklists;

4. Treasury Management:
• Manage petty cash

5. Salaries:
• Prepare payment vouchers for salaries.

6. Audit:
• Assist the Regional Finance Manager with audits by providing information and documents to internal and external auditors, and following up of audit deliverables.


QUALIFICATIONS

This position requires a strong background in Finance and accounting with:
• A degree in accounting and financial management.
• Minimum of 4 to 5 years of experience in accounting and daily book keeping and treasury management in international organizations or NGOs with a project portfolio
• Very Good knowledge and expertise of financial activities such as payments and records keeping and financial management.
• Excellent Technical competence in using computer and MS Office applications (mainly MS Excel and MS Word)
• Excellent written and verbal communication skills in English and Arabic
• Ability to deliver under pressure/aptitude for number crunching, in order to meet deliverables on tight deadlines.

The above job description contains the main duties and responsibilities for this position. However, in a small organization such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group

I certify that I have read and understand the job responsibilities assigned to this position as Senior Finance Assistant.

Regional Director Name: Fadi Shraideh Employee Name:
Regional Director Signature:



Employee Signature:
Date: Date:



APPLICATIONS

Interested candidates who meet the qualification requirements are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight of 31 July 2017.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

Regional candidates are encouraged to apply.

Only short-listed candidates will be contacted for further interview.


About IUCN

IUCN, International Union for Conservation of Nature, helps the world find pragmatic solutions to our most pressing environment and development challenges.

IUCN works on biodiversity, energy, human livelihoods and greening the world economy by supporting scientific research, managing field projects all over the world, and bringing governments, NGOs, the UN and companies together to develop policy, laws and best practice.

IUCN is the world’s oldest and largest global environmental organization, with more than 1,200 government and NGO members and almost 11,000 volunteer experts in some 160 countries. IUCN’s work is supported by over 1,000 staff in 45 offices and hundreds of partners in public, NGO and private sectors around the world. IUCN is an equal opportunity employer and welcomes applications from qualified women and men.
www.iucn.org