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Regional Programme Coordinator

Vacancy #:   2615
Unit:   Oceania Programme Coordination Unit
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Oceania Regional Office, Suva, Fiji
Reporting to:   Regional Director, Oceania Regional Office (ORO)
Work percentage:   100%
Grade:   SP
Expected start date:   01 March 2018
Type of contract:   Fixed-term (46 months)
Closing date:   15 September 2017
The Regional Programme Coordinator (RPC) is responsible for the strategic development,implementation, and monitoring & evaluation of the IUCN Oceania Programme.

The position is a senior role in the Oceania Regional Office Organisation Structure.

Responsible for the strategic development, implementation, and monitoring & evaluation of the IUCN Oceania Programme.


Specific duties include, but are not limited to the following:

Programme Planning and Project Implementation
• Lead the strategic planning of IUCN’s overall Oceania Programme ensuring that its activities
contribute to a lasting impact in the region’s nature conservation efforts;
• Ensure the implementation of a regular planning cycle, the use of a common set of tools, methods and standards for planning in IUCN, including performance criteria, for the IUCN Oceania Programme;
• Coordinate and lead the preparation of the Oceania Inter - sessional Programme;
• Coordinate the preparation of Annual and Quarterly Work plans by Country and by Regional Thematic Programmes;
• Advise managers and the Regional Director on progress and problems associated with programme and budget delivery and assist managers in solving these problems;
• Coordinate with the Regional Director and the Programme Heads in the area of
identification of new partners and potential projects;
• Assist the Regional Director and Programme Heads in identifying linkages with ongoing projects and activities to be considered in the writing of proposals and the development of new projects;
• Coordinate and facilitate regular meetings between the different programmes of IUCN Oceania Regional Office (ORO);
• Participate and contribute in the ORO Leadership Team Meetings and other IUCN ORO meetings as required.

Program Oversight
• Oversight of the development and sustainability of programmes at all levels working with the
Regional Director and Programme Heads to develop relevant projects and initiatives;
• Oversee the monitoring and evaluation of programmes and projects;
• Ensure quality assurance of programme and project implementation;
• Ensure the sustainability of the pipeline projects within ORO;
• Assist in the discussions with potential strategic partners when developing new project proposals;
• Collaborate with the Finance Unit in the regular monitoring of project budgets;
• Oversee the development and update of the organisation’s knowledge management and
organisational learning structures;
• Support Organisational Development in relation to Programme Structures within IUCN Oceania;
• Identify needs for technical support within IUCN ORO, produce analyses of these needs and make
recommendations to relevant managers and the Regional Director.

• Coordinate the preparation and submission of Quarterly and Annual Reports by all Oceania Programmes;
• Provide regular updates to the Regional Director and Oceania Senior Management Advisory Team ORO Leadership Team on changes and trends in relation to IUCN’s programme both in the region and globally;
• Maintain a regional consolidated list of current and developing projects and oversee the update of project information.
• Liaise with the Executive Officer ( Special Projects & Strategic Support) & Membership Focal Point and respond to queries from IUCN head office, Members, Commissions partners and stakeholders

Capacity Building
• Oversee the coordination of capacity building initiatives in programme and project management aspects in accordance with the needs of the programme and project staff specifically in areas of project planning, needs assessments, monitoring and evaluation, programme and project reviews, budget formulation and reviews, etc.

Institutional Support
• Participate in Oceania regional groups, task forces and Committees, as required;
• Participate in Global IUCN bodies such as the Programme Planning Group (PPG) and others that
fall within the scope of Programme Coordination, as required;
• Represent IUCN ORO in meetings and events as requested by the Regional Director.

People Management

The RPC role has an important People Management component in its effective delivery. The RPC works closely with Oceania HR in ensuring that this responsibility is handled properly.

1. Supervision/Coaching/Mentoring of Programme Direct Reports:
Supervision of Programme Direct Reports by providing coaching and mentoring services to staff members in accordance with their needs.

2. Work Plans/Performance Appraisal:
- Ensuring Direct Reports prepare individual annual and quarterly work plans and weekly schedules.
- Conducting regular meetings with Direct Reports to discuss their work progress against agreed annual and quarterly work plans.
- Carrying out staff performance appraisals for Direct Reports.
- Regularly reviewing the needs and workloads of Direct Reports

3. Training Needs:
- Assessing training needs of Direct Reports and making recommendations for further training or upskilling to the Regional Director.

4. Direct Reports Staffing Issues:
- Assisting in the resolution of Direct Reports staff issues.
- Assist Direct Reports in ensuring that staff members remain motivated and that their grievances are addressed in a timely and fair manner.
- Assist Direct Report in ensuring staff members are constantly kept informed of organizational policies including the codes of conduct and that they adhere to these rules.
- Assist Direct Report in ensuring that disciplinary measures are taken if and when needed.in accordance with organisation rules.

Ethical, Social and Ecological Responsibilities
This role involves the following ethical, social and ecological responsibilities:
• Respecting people from different nationalities, cultures, ethnicities, religions, gender and sexual orientation, as well as for the young and elderly;
• Exercising utmost care and judgement to ensure the assets belonging or entrusted to IUCN are not misused or wasted;
• Avoiding all instances of conflict of interest in one’s dealings;
Committing to help conserve the integrity and diversity of nature and to ensure the sustainable use of resources;
• Adhering to the IUCN Code of Conduct.

Personal Attributes
This role requires the following personal attributes:
• Accepts Responsibility : Willing and able to bear high levels of responsibility by making timely decisions and being accountable;
• A Learner : Willing to learn about the countries, cultures and development/environmental issues of the region;
• Adaptation : Willing to adapt to regional norms without compromising personal beliefs and principles;
• Openness: Communicates honestly, openly, and consistently. Shares information appropriately and ensures that views of all members of the team are freely expressed;
• Positive Attitude : Encourages a positive rather than negative viewpoint;
• Integrity : Maintains the highest standards of personal conduct in performing all duties;
• Commitment: Committed to making the project a success. Willing and able to work in the best interests of the project. Not thinking in terms of being right at the expense of being successful;
• Can handle stressful situations well: Willing and able to deal with problem situations. Mentally tough and always mentally prepared;
• People Skills: Able to build productive working relationships with other staff and development partners based on respect and good rapport. Listens well and never assumes one knows best;
• Judgment : Able to evaluate information quickly, identify key issues and formulate conclusions based on sound, practical judgment, experience and common sense;
• Organized: Well prepared and organized. Carries out all responsibilities and actions items in a purposeful way.
• Dependable: Can be relied upon to get the job done at the expected time and to give prior notice if deadlines are not to be met;
• Proactive: Proactive rather than reactive. Able to avoid mistakes that could/should be anticipated.
  • Postgraduate qualifications in a relevant discipline, such as Environmental Science / Management, Development Studies, International Relations, Governance, or MBA

• At least 8 years of work experience, inclusive of experience in project implementation and execution

• 3 years work experience in a senior managerial or technical role

• Research and technical experience will be an advantage

• Experience and ability to work in an international, multicultural and multi-perspective environment

• Knowledge of development and environment issues and complexities as they relate to the Oceania region

• Strong communication skills in written and spoken English

• Capacity to interact effectively with a wide range of people at different levels including donors, the private sector, NGOs, and government officials

• Experience in making presentations to large and/or influential audiences

• Highly motivated and results-oriented individual

• Proficient in the use of computer applications including MS Office (Word, Excel and PowerPoint), email, internet and ability to learn other organizational applications

Please Note: The above TOR contains the main responsibilities and duties of this position. However in an ever evolving organisation such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular TOR. Where any task becomes a regular part of staff member’s responsibilities, the TOR should be changed in consultation between the manager, the staff member and the HR Unit. Any one of the three may initiate the consultation.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.