SCOPE OF RESPONSIBILITIES:

The Regional Programme Coordinator (RPC) will be responsible for the strategic development,implementation, and monitoring & evaluation of the IUCN Oceania Programme.

DUTIES

Specific duties include, but are not limited to the following:

Programme Planning and Project Implementation
• Lead the strategic planning of IUCN’s overall Oceania Programme ensuring that its activities contribute to a lasting impact in the region’s nature conservation efforts;
• Ensure the implementation of a regular planning cycle, the use of a common set of tools, methods and standards for planning in IUCN, including performance criteria, for the IUCN Oceania Programme;
• Coordinate and lead the preparation of the Oceania Inter - sessional Programme;
• Coordinate the preparation of Annual and Quarterly Work plans by Country and by Regional Thematic Programmes;
• Advise managers and the Regional Director on progress and problems associated with programme and budget delivery and assist managers in solving these problems;
• Coordinate with the Regional Director and the Programme Heads in the area of identification of new partners and potential projects;
• Assist the Regional Director and Programme Heads in identifying linkages with ongoing projects and activities to be considered in the writing of proposals and the development of new projects;
• Coordinate and facilitate regular meetings between the different programmes of IUCN Oceania Regional Office (ORO);
• Participate and contribute in the ORO Leadership Team Meetings and other IUCN ORO meetings as required.

Program Oversight
• Oversight of the development and sustainability of programmes at all levels working with the Regional Director and Programme Heads to develop relevant projects and initiatives;
• Oversee the monitoring and evaluation of programmes and projects;
• Ensure quality assurance of programme and project implementation;
• Ensure the sustainability of the pipeline projects within ORO;
• Assist in the discussions with potential strategic partners when developing new project proposals;
• Collaborate with the Finance Unit in the regular monitoring of project budgets;
• Oversee the development and update of the organisation’s knowledge management and organisational learning structures;
• Support Organisational Development in relation to Programme Structures within IUCN Oceania;
• Identify needs for technical support within IUCN ORO, produce analyses of these needs and make recommendations to relevant managers and the Regional Director.

Reporting
• Coordinate the preparation and submission of Quarterly and Annual Reports by all Oceania Programmes;
• Provide regular updates to the Regional Director and Oceania Senior Management Advisory Team ORO Leadership Team on changes and trends in relation to IUCN’s programme both in the region and globally;
• Maintain a regional consolidated list of current and developing projects and oversee the update of project information;
•Liaise with the Executive Officer ( Special Projects & Strategic Support) & Membership Focal Point and respond to queries from IUCN head office, Members, Commissions partners and stakeholders.

Capacity Building
• Oversee the coordination of capacity building initiatives in programme and project management aspects in accordance with the needs of the programme and project staff specifically in areas of project planning, needs assessments, monitoring and evaluation, programme and project reviews, budget formulation and reviews, etc.

Institutional Support
• Participate in Oceania regional groups, task forces and Committees, as required;
• Participate in Global IUCN bodies such as the Programme Planning Group (PPG) and others that fall within the scope of Programme Coordination, as required;
• Represent IUCN ORO in meetings and events as requested by the Regional Director.

People Management

The RPC role has an important People Management component in its effective delivery. The RPC works closely with the Regional Human Resources Team in ensuring that this responsibility is handled properly.

1. Supervision/Coaching/Mentoring of Programme Direct Reports:
Supervision of Programme Direct Reports by providing coaching and mentoring services to staff members in accordance with their needs.


2. Work Plans/Performance Appraisal:
- Ensuring Direct Reports prepare individual annual and quarterly work plans and weekly schedules;
- Conducting regular meetings with Direct Reports to discuss their work progress against agreed annual and quarterly work plans;
- Carrying out staff performance appraisals for Direct Reports;
- Regularly reviewing the needs and workloads of Direct Reports.

3. Training Needs:
- Assessing training needs of Direct Reports and making recommendations for further training or upskilling to the Regional Director.

4. Direct Reports Staffing Issues:
- Assisting in the resolution of Direct Reports staff issues;
- Assist Direct Reports in ensuring that staff members remain motivated and that their grievances are addressed in a timely and fair manner;
- Assist Direct Report in ensuring staff members are constantly kept informed of organizational policies including the codes of conduct and that they adhere to these rules;
- Assist Direct Report in ensuring that disciplinary measures are taken if and when needed.in accordance with organisation rules.

Ethical, Social and Ecological Responsibilities
This role involves the following ethical, social and ecological responsibilities:
• Respecting people from different nationalities, cultures, ethnicities, religions, gender and sexual orientation, as well as for the young and elderly;
• Exercising utmost care and judgement to ensure the assets belonging or entrusted to IUCN are not misused or wasted;
• Avoiding all instances of conflict of interest in one’s dealings;
Committing to help conserve the integrity and diversity of nature and to ensure the sustainable use of resources;
• Adhering to the IUCN Code of Conduct.

Personal Attributes
This role requires the following personal attributes:
• Accepts Responsibility : Willing and able to bear high levels of responsibility by making timely decisions and being accountable;
• A Learner : Willing to learn about the countries, cultures and development/environmental issues of the region;
• Adaptation : Willing to adapt to regional norms without compromising personal beliefs and principles;
• Openness: Communicates honestly, openly, and consistently. Shares information appropriately and ensures that views of all members of the team are freely expressed;
• Positive Attitude : Encourages a positive rather than negative viewpoint;
• Integrity : Maintains the highest standards of personal conduct in performing all duties;
• Commitment: Committed to making the project a success. Willing and able to work in the best interests of the project. Not thinking in terms of being right at the expense of being successful;
• Can handle stressful situations well: Willing and able to deal with problem situations. Mentally tough and always mentally prepared;
• People Skills: Able to build productive working relationships with other staff and development partners based on respect and good rapport. Listens well and never assumes one knows best;
• Judgment : Able to evaluate information quickly, identify key issues and formulate conclusions based on sound, practical judgment, experience and common sense;
• Organized: Well prepared and organized. Carries out all responsibilities and actions items in a purposeful way.
• Dependable: Can be relied upon to get the job done at the expected time and to give prior notice if deadlines are not to be met;
• Proactive: Proactive rather than reactive. Able to avoid mistakes that could/should be anticipated.