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Finance Assistant

Vacancy #:   2693
Unit:   Species Cambridge Unit
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Species Programme Office, Cambridge, United Kingdom
Reporting to:   Deputy Director, Global Species Programme
Work percentage:   60%
Function group:   A3
Expected start date:   01 January 2018
Type of contract:   Fixed-term (12 months with possibility of renewal)
Closing date:   10 December 2017
BACKGROUND
This position is responsible for ensuring the consistent and efficient administration of projects for which the IUCN Global Species Programme in Cambridge has financial and reporting responsibilities.

The Finance Assistant will work closely, and support the roles of, the Financial Officer and Project Administration Officer, as well as project managers and the UK Manager in Cambridge.

The salary range for this position is £23,000 - £26,000 per annum, depending on experience.
JOB DESCRIPTION
Administration:
• Maintain and update travel authorisation records for staff
• Regularly updates the Asset Register, monitor additions and disposals (disposal forms, acquisitions recorded)
• Monitor and ensure annual Insurance premiums are purchased and any Insurance claims are processed
• Keep the UK office Bank mandate up to date and ensure it is accurate
• Administer office contracts as requested

Finance:
• Processing agreed purchase orders, checking against invoices and requisition. Maintaining an updated filing system of all accounting related files;
• Invoicing suppliers and processing submissions to donors.
• Process expense claims, by checking currencies, NAV input and completing and making payments to reimburse staff members.
• Bank reconciliation of balance sheet accounts and of current account.
• Arrange petty cash replenishments and maintain agreed level of cash in hand for disbursements; prepare petty cash vouchers, obtain approval and make payments. Reconcile petty cash on daily basis. Act as custodian of petty cash and ensure accurate record keeping.
• Arrange and process bank payments
• Check travel advances, travel claims and other settlement of advances and process journals in the system
• Support Finance Officer on monthly staff payroll process and in the end of year financial processes
• Follow company policy by calculating CO2 emissions for all flight purchases and keeping accurate records for reporting purposes.
• Support and work with the Finance Officer on the monthly cash flow and assist in the preparation of finance documents for the IUCN UK charity

The above job description contains the main duties and responsibilities for this position. However, in an organization such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group.
REQUIREMENTS
  • Full or part qualified in the Association of Accountancy Technicians qualification
• Strong experience of book keeping and working in a finance role, preferably in the conservation sector.
• Strong communication and team working skills, desirable to have experience with remote working teams
• Proven use of working with multiple exchange rates
• Strong computer skills in Microsoft office, in particular Excel and experience using accountancy software
• Fluency in written and spoken English is essential;
• Ability to work effectively with diverse multicultural and multidisciplinary teams is essential.


• Must be eligible to live and work in the UK
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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