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Accounting Assistant

Vacancy #:   2695
Unit:   Global Finance Group
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Headquarters, Gland, Switzerland
Reporting to:   Head of Financial Services
Work percentage:   50%
Grade:   A3
Expected start date:   01 February 2018
Type of contract:   Max-term (24 months with possibility of renewal)
Closing date:   18 December 2017
IUCN, International Union for Conservation of Nature, helps the world find pragmatic solutions to our most pressing environment and development challenges. It supports scientific research, manages field projects all over the world and brings governments, non-government organizations, United Nations agencies, companies and local communities together to develop and implement policy, laws and best practice.

IUCN is the world’s oldest and largest global environmental network - a democratic membership union with more than 1,000 government and NGO member organizations, and almost 11,000 volunteer scientists in more than 160 countries.
IUCN’s work is supported by more than 1,000 professional staff in 60 offices and hundreds of partners in public, NGO and private sectors around the world. The Union’s headquarters are located in Gland, near Geneva, Switzerland.
The Accounting Assistant is a position in the Global Finance Unit based in Switzerland.

Under the supervision of the Head of Financial Services, the Accounting Assistant, will be responsible for the following tasks:

Finance and accounting

a) Payments
• Prepare external vendor weekly payments for IUCN and Ramsar.
• Manage staff vendor accounts balances and initiate payments due to staff and collections of money owed by staff to IUCN.

b) Inter-company
• Recording of debit notes and credit notes (all intercompany transactions for inbox and outbox) related to items received, paid and recorded on behalf of other offices.

c) Reconciliations
• Complete balance sheet account reconciliations.

Financial systems and processes

• Update and clean long outstanding transactions for purchase requisitions and purchase orders.
• Support one regional office with:
o Enterprise Resource Planning (ERP) skills development and problem resolution;
o Accounting and finance training and support.


• For year-end closing and consolidation:
o Support designated regional offices for year-end closing in NAV;
o Support the external audit process by providing necessary documentation, analysis and process information;
o Prepare Appendices and Notes to the Financial Statements as required.

The above job description contains the main duties and responsibilities for this position. However, in a small organisation such as IUCN, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group.

TOR Accounting Assistant – Global Finance Group 140518
  • Completion of accounting courses

• Experience working in a Finance role

• Experience in using accounting and finance systems

• Proficient in the use of MS Office (Word and Excel)

• Ability to work effectively with diverse multicultural teams

• Excellent spoken and written English and French

• Eligible to live and work in the Switzerland (L, B, C Permit or Swiss citizen)
The gross annual salary for this position is in the range from CHF 36'510 to CHF 45'637, subject to deductions for social security contributions and second-pillar pension, and before tax.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.