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Human Resources
Management System


Database Manager

Vacancy #:   2723
Unit:   TRAFFIC International
Organization:   TRAFFIC International (TRAFFIC)
Location:   TRAFFIC International, Cambridge, United Kingdom of Great Britain and Northern Ireland
Reporting to:   Wildlife Trade Information Coordinator
Work percentage:   100%
Grade:   A3
Expected start date:   01 March 2018
Type of contract:   Indefinite
Closing date:   11 February 2018 (extended)
TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. We actively monitor and investigate wildlife trade and provide information to diverse audiences worldwide as a basis for effective conservation policies and programmes. TRAFFIC is a strategic alliance of World Wide Fund for Nature (WWF) and the International Union for Conservation of Nature (IUCN) and is an international network, organised into six regional programmes.

This position will be responsible for managing the TRAFFIC database and ensuring the ongoing collection and global collation of TRAFFIC data on illegal wildlife trade; ensuring these data, received from a wide variety of sources, are entered into the specialist software system; and carrying out analyses of the data as time allows. The position will also line manage the data entry assistant role

The salary for this position is £30,000 - £38,000 per annum (dependent on skills and experience)
Characteristic Duties

We are now looking for someone to join our passionate team to be responsible for managing the TRAFFIC database. This position will be responsible for ensuring the ongoing collection and global collation of TRAFFIC data on illegal wildlife trade; ensuring these data, received from a wide variety of sources, are entered into the specialist software system; and carrying out analyses of the data as time allows..

Specific Duties

Database Management (the bullets deleted below should fall under Mary’s purview with assistance from Softwerx)
• Managing and administering TRAFFIC’s database;
• An awareness and understanding of the UK Data Protection Act 1998 and upcoming GDPR;
• Maintaining an understanding of system security features and protocols;
• Ensuring information is being entered correctly, carrying out data quality control and ensuring information is retained correctly;
• Assessing regional capacity for information collection and identifying where gaps exist, and looking at ways to address those gaps;
• Ensuring that database problems are investigated, diagnosed and resolved, referring to database users, other staff and suppliers as necessary;
• Maintain and update the team SharePoint document libraries and guidelines webpage;
• Provide training, support and guidance to data entry staff and analysts.

Data Standardisation
• Setting standards across the network for data collection and ensuring templates and guidelines are kept up to date;
• Developing training tools and providing training and on-going support for staff engaged in activities including data entry, analysis and related topics;
• Working with colleagues to progress data input into the database;
• Working with regional staff and dedicated project managers to compile information required for donor reporting, project metrics, and other project deliverables.

Information Sharing
• Be the focal contact for the information request and sharing processes, including managing all agreements;
• Design, maintain and implement regular and ad hoc data exports and datasets, querying the IBM i2 Database and using Microsoft Excel;
• Liaising with internal and external stakeholders to initiate new agreements and provide advice and guidance as required;
• An awareness of the UK Data Protection Act with regards to data sharing.
  • Must be eligible to live and work in the UK;
•• Minimum of a Bachelor’s degree or equivalent in a related subject;
• Several years of experience with the collection, collation and analysis of data, ideally in the not for profit / charity sector or with a background in law enforcement, such as police or customs;
• Experience of database management;
• Extensive experience in CRM systems;
• IBM i2 software experience is desirable, training can be provided;
• Excellent IT skills, particularly in Excel;
• Awareness of UK data protection rules and regulations and the EU GDPR;
• An eye for detail and a keen interest and ability to recognise connections between data;
• Good interpersonal skills and ability to work effectively as part of a diverse team as well as independently, with respect for and sensitivity to multi-cultural approaches;
• Familiarity with and an interest in conservation, particularly trade issues;
• Fluency in English with excellent English writing skills, other languages an advantage.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

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