This position is based in the Country Office. This position requires internal coordination with regard to accounting data management and its consolidation.

The incumbent will be responsible for donor reporting for projects based in Quetta and Country Office. He will also be responsible for preparing project budgets and other analysis and providing support to other offices in accounting matters.

MAJOR RESPONSIBILITIES

- Maintain the general accounting systems, and ensuring reliability of accounting records and timeliness of financial reports of the Country Office in accordance with IUCN policies and procedures and Generally Accepted Accounting Principles (GAAP).

- To direct and control the administration of all financial, treasury and accounting activities in accordance with IUCN policy and in compliance with fiscal, legal and statutory requirements of the host country.

- To provide country office management with guidance on financial management by assisting in the planning and budgeting for the country’s financial operations and providing the analysis and interpretation of the results for sound management decision and action.

- To provide projects undertaken in the country the appropriate financial support for the efficient and effective project implementation.

- To coordinate and provide the required financial information and adhere to the requirements of the Asia Regional Office as well as IUCN HQ.

SPECIFIC DUTIES:

1.Accounting and Reporting:

- Supervise the recording, classifying and summarizing of the financial transactions of IUCN Country Office and ensuring the proper update and maintenance of the ERP system to ensure that the accounting system provides the basis for an efficient financial information system for both internal and external users and that is compliant with legal and statutory requirements and IUCN policy.

- Analyze and interpret the IUCN financial statements and project financial reports and provide regular reports to management. Recommend courses of action to improve efficiency and economy.

- Review and provide guidance and coaching to accounting staff ensuring accuracy, correctness and completeness of transactions recorded.

- Ensure the timeliness of required financial reports to the Country Office management, Asia Regional Office and donors

- Review and ensure that debit/credit notes are properly invoiced and that the current accounts are regularly reconciled with Regional Office

- Ensure that all Balance Sheet accounts are reviewed and reconciled each month

2. Treasury and Cash Management

- Prepare the Country Office cash flow projections and monitor the continued availability of fund to cover the requirements of the Country Office operations and its components projects and programmes

- Formulate and implement an approved plan to maximize the yield on idle or unspent funds of the Country Office

- Review and ensure that disbursements are properly supported with evidential documentation and that they are properly identified into its cost center or project codes.

- Monitor exchange rates for non-ledger currencies, and obtain necessary approvals before converting foreign currency amounts greater than USD 50,000 equivalent

- Cash and Bank balances are reconciled with the records maintained

3. Planning and Budgeting

- Assist in Planning and Budgeting for the Country Office operations and its projects and programmes, taking lead in the financial plans and budgets and ensuring that the assumptions, parameters, guidelines and policies in planning are complied with.

- Review and monitor budget performance of the country operations and its projects and programmes and make recommendations to improve performance.

- Ensure timely preparation, distribution and review of monthly management reports for the country office and projects

- Assist programme staff in the preparation of proposal / project budgets, including use of approved budget templates

- Assist programme staff in the preparation of the ABC list, including verification of data against approved budgets and proposals.

4. Internal Control:

- Continuously review all transactions to ensure compliance with Internal Control System and thereby ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, system and procedures and the smooth and orderly implementation of the plans and activities.

5. Fixed Asset Management

- Ensure the identification and proper inventory of fixed assets of the Country Office thru the conduct of an annual inventory to determine their location and condition for proper disposition

- Determine accuracy of depreciation in accordance with IUCN policy and that the assets are adequately protected

6. Payroll

- Ensure that the systems and procedures are in place to enable accurate preparation and disbursement of the payroll in compliance with statutory requirements

- Sign off on the monthly payroll by reviewing and checking the accuracy of amounts to be paid to staff

7. Audit

- Coordinate with auditors in the external and internal audit of the Country Office and its component programmes and projects

- Ensure the closure and resolution of audit findings

8. Other

- Carry out all matters pertaining to finance (including taxation and other financial issues) and give advice and support to all those needing it.

- Where required undertake financial assessments, investigations and capacity building in relation to financial systems and financial management of implementing partners and IUCN members.

- Carry out other duties as may be assigned from time to time