|
Due to maintenance work, our HR Management System might be inaccessible on
Saturday, 20 April 2024, from 6:00 to 10:00 CEST (UTC+02:00)
Finance Assistant
|
Under the supervision of the Regional Finance Manager and in collaboration with the IUCN ROWA team, the Finance Assistant assists in daily financial operations and is responsible for day to day accounting transactions.
Specific Tasks
1. Finance and accounting
a. Receipts
• Record all receipts on a daily basis
b. Petty cash
• Record petty cash transactions
c. Travel Authorisations and Expense Claim
• Review expense claims for compliance with travel policy and post expense claims in the finance system
• Regularly review and clean up travel commitments in the system.
d. Payment process
• Enter purchase requisitions, purchase orders, and supplier invoices and follow-up to ensure correctly approved and processed
• Regularly review and make adjustments to open requisitions, when necessary
• Prepare weekly payments
• Run e-banking payment process
• Prepare manual cheques for suppliers not paid through e-banking
e. Intercompany
• Review, accept and post incoming intercompany transactions
• Generate and send outgoing intercompany transactions
f. Journals
• Post journals in relation to implementing partners
• Prepare and post time sheet journals and indirect cost recovery charges
• Prepare and post other journals, ensuring they are correctly approved
g. Payroll and staff accounts
• Prepare and post payroll transactions
• Manage staff vendor accounts balances and initiate payments due to staff and collections of money owed by staff to IUCN
2. Month-end and year-end close
• Assist with monthly and year-end closing process according to established checklists
3. Audit support
• Assist with preparing documentation for auditors for interim and final audit transaction testing and assist with providing analysis
4. Other tasks
• Ensure that all documents related to financial transaction are routinely and methodically filed
QUALIFICATIONS
This position requires a strong background in Finance and accounting with:
• A degree in accounting and financial management, or other appropriate experience and qualifications.
• Minimum of 4 to 5 years of experience in accounting and daily book keeping and treasury management in international organizations or NGOs with a project portfolio
• Very Good knowledge and expertise of financial activities such as payments and records keeping and financial management.
• Excellent Technical competence in using computer and MS Office applications (mainly MS Excel and MS Word) and e-banking applications
• Excellent written and verbal communication skills in English and Arabic
• Service orientated and ability to work effectively with others across the organization
| <empty> |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN