Country Office Karachi is managing the implementation of different projects and programmes of IUCN Pakistan and also houses secretariat for IUCN Pakistan and ARO Sub-Office.
This is a local recruitment. Only Pakistan nationals are eligible to apply. The remuneration and benefits package for this position is established in line with the IUCN Conditions of Service for Pakistan.

MAJOR RESPONSIBILITIES:
The primary role of this position is to facilitate and assist Administration Unit at the Country Office in admin-related work, and be responsible for reception services while comfortably handling the PABX system.

SPECIFIC DUTIES:

• Attend the reception counter, provide information to visitors as required and deal with
them in a professional manner; extend hospitality to staff;
• When requested, make appointments for the CR, RD and other officials;
• Keep attendance register updated.
• Make attendance analysis every month for the preceding month and share with HR on monthly basis.
• Attend telephone exchange (PABX) and receive messages if staff are not available/not on the seat;
• Make official local, nationwide and international (NWD & ISD) calls for the Country Office staff/Asia Regional Office Staff as and when required;
• Ensure that messages are effectively recorded correctly and communicated effectively to the staff if they are not available;
• Keep an updated record of all calls being made and ensure that these calls are properly charged to the respective projects/units; proper reporting/ statements/ monitoring, etc.;
• Maintain and expand the existing database of routine contact numbers of other offices, donors, members & partners;
• Keep an updated digital telephone index and revise it as and when required;
• As and when required, you will also provide staff with effective support in order to facilitate them in using IT services as an effective tool in their work.

Any other duties that may be assigned from time to time by the Supervisor(s).