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Project Manager - Time Management System
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This position is also responsible for day-to-day project management activities according to project charter.
Time Management System
IUCN is selecting a Time Management System for managing recording of staff time and charging of time to funding sources
Main goals:
• Simplify the recording of time worked
• Integrate the recording of time with the charging of time to sources of funding via ERP (Microsoft Dynamics NAV)
• Improve time management and reduce duplication of tasks
• Enable Staff Resources planning (in 2nd phase)
The implementation will cover all IUCN offices (approx. 50) and employees (approx. 1,000), with progressive rollout starting in Gland, Switzerland in 3Q2018 and to be completed globally by the end of the year.
IUCN is selecting a Time Management System for managing recording of staff time and charging of time to funding sources.
Main goals:
• Simplify the recording of time worked;
• Integrate the recording of time with the charging of time to sources of funding via ERP (Microsoft Dynamics NAV);
• Improve time management and reduce duplication of tasks;
• Enable Staff Resources planning (in 2nd phase).
The implementation will cover all IUCN offices (approx. 50) and employees (approx. 1,000), with progressive rollout starting in Gland, Switzerland in 3Q2018 and to be completed globally by the end of 2019.
SPECIFIC DUTIES AND RESPONSIBILITIES
• Manage the day to day activities, working closely with the project owner and project team;
• Plan activities and resources;
• Control time management project to ensure timely delivery of all deliverables within budget restrictions and according to quality specifications;
• Organise regular project management meetings and share information with stakeholders;
• Analyse business and technical requirements;
• Responsible for system design and configuration, including design of integration with HRMS, ERP and other systems;
• Manage relationship with vendors and consultants and ensure timely delivery and quality according to specifications and within budget;
• Track and raise any issues or risks to the project owner and project team;
• Propose solutions and mitigation plans to address identified issues and risks;
• Design effective training including assessment of retention and plan for the training delivery;
• Create a reference end-user manual and process documentation, including roles and responsibilities;
• Work closely with project team to ensure adequate end-user testing scripts are designed covering all aspects and including integration, security and privacy;
• Coordinate execution of end-user testing and provide gap and risk analysis;
• Collaborate with other IS teams to ensure smooth integration with other systems and inclusion in the service management tool;
• During the roll-out lead the support, specifically incident and problem management;
• Provide regular (weekly or as scheduled) progress updates to project team and project owner.
Project Portal 3.0 – October/December 2019 (5%), January/February 2020 (90%), March/December 2020 (100%)
SPECIFIC DUTIES AND RESPONSIBILITIES
• Manage the day to day activities for the Portal 3.0 project, working closely with the project owners and project teams;
• Plan activities and resources;
• Control the Portal 3.0 project to ensure timely delivery of all deliverables within budget restrictions and according to quality specifications;
• Organise regular project management meetings and share information with stakeholders;
• Analyse business and technical requirements;
• Responsible for system design and configuration of the enhancements to the Project Portal contained in the Portal 3.0 project charter, including integration;
• Responsible for system design and configuration of the Open Portal, including design of integration between the Project Portal and the Open Portal;
• Manage relationship with vendors and consultants and ensure timely delivery and quality according to specifications and within budget;
• Track and raise any issues or risks to the project owners and project team.
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• Strong project management skills specifically for technical solutions implementations, certification is a plus (PMI, Prince2 or other), • Minimum 5 years’ experience in implementing systems projects, preferably with experience in the implementation of time management or project management systems, • Experience in implementing time management solutions (resource management, incl. planning). Experience with organisations of comparable size and nature to IUCN is a plus, • Experience of working in ITIL environments (in the areas of incident, problem and change management), • Knowledge of integration with ERP systems, • Strong business process analysis skills, including designing the change of business processes, • Experience in coordinating and communicating with multiple parties across multiple IS disciplines including project owners and third party vendors, • Fluent written and spoken English is required, knowledge of French or Spanish language is a plus, • University degree or equivalent experience in Computer field • Available to travel if required |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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