TRAFFIC, the wildlife trade monitoring network, works to ensure that trade in wild animals and plants is not a threat to the conservation of nature. TRAFFIC actively monitors and investigates wildlife trade and provides information to diverse audiences worldwide as a basis for effective conservation policies and programmes. The organization was founded in 1976 and has grown into an international network, with 25 offices worldwide, organized in eight regional programmes. TRAFFIC is a joint programme of WWF, the conservation organization and IUCN, the International Union for Conservation of Nature. TRAFFIC International, based in Cambridge, is the headquarters for the global TRAFFIC network. In 2011, TRAFFIC International signed a contract with the European Commission (Regional Programmes Latin America and Caribbean) to implement the three year project “ Supporting the implementation of the EU FLEGT Action Plan in South America: catalysing initiatives to control and verify the origin of timber in trade and support related improvements in forest governance.”

The gross annual salary available for this position in Cambridge, UK is GBP £24,500 - £28,500 p.a.

This position is responsible for ensuring the consistent and efficient administration of the EC funded project named above (and related projects) for which TRAFFIC International has financial and reporting responsibilities. The Project Administration Officer will work closely with the administrator at the European Commission, the Project Coordinator based in South America as well as the overall Project Manager and finance staff based at TRAFFIC International in the UK. The Project Administration Officer is the key contact point for contractual and reporting issues for the project.

SUMMARY OF SPECIFIC DUTIES:

• Creating and maintaining files for the Project within the filing system at TRAFFIC International (both hard and soft copies)
• Co-ordinating with the Project Coordinator, Project Manager and Finance Staff on day-to-day project administration including scheduling project meetings, writing minutes and agendas and circulating reference materials for preparation of meetings

• Assisting the Project Staff with administrative duties such as logistics and travel
• Liaising with the Administrator and Contract Manager at the European Commission in Brussels on progress of the project and ensuring that all contract terms are met
• Advising the Project team on the terms of the donor contract and annexes including the EC Practical Guide to Funding
• Draft, review and finalise any necessary project funding agreements or sub-contracts, including those for consultants, and ensuring the timely transfer of funds to contractees
• Advising the Project Team on the management of project finances, maintaining project cashflow tools, and monitoring of exchange rate fluctuations.
• Working with Project staff to ensure the timely preparation and submission of project financial reports and supporting documentation.
• Liaising with the Project Auditors and arranging necessary project audits.
• Preparing and reviewing of supporting documentation for external audit.
• Advising project team of rules concerning procurement under EC regulations and ensuring that these requirements are met.
• Compiling, reviewing, and editing of project technical progress reports and annual workplans and overseeing timely submission to the EC.
• Provision of information on the project as and when required from the TRAFFIC network.
• Administration of projects contracted by TRAFFIC International which are related to/linked to the EC project named above.