Project Administration Officer (EC Funded Projects)
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The gross annual salary available for this position in Cambridge, UK is GBP £24,500 - £28,500 p.a.
SUMMARY OF SPECIFIC DUTIES:
• Creating and maintaining files for the Project within the filing system at TRAFFIC International (both hard and soft copies)
• Co-ordinating with the Project Coordinator, Project Manager and Finance Staff on day-to-day project administration including scheduling project meetings, writing minutes and agendas and circulating reference materials for preparation of meetings
• Assisting the Project Staff with administrative duties such as logistics and travel
• Liaising with the Administrator and Contract Manager at the European Commission in Brussels on progress of the project and ensuring that all contract terms are met
• Advising the Project team on the terms of the donor contract and annexes including the EC Practical Guide to Funding
• Draft, review and finalise any necessary project funding agreements or sub-contracts, including those for consultants, and ensuring the timely transfer of funds to contractees
• Advising the Project Team on the management of project finances, maintaining project cashflow tools, and monitoring of exchange rate fluctuations.
• Working with Project staff to ensure the timely preparation and submission of project financial reports and supporting documentation.
• Liaising with the Project Auditors and arranging necessary project audits.
• Preparing and reviewing of supporting documentation for external audit.
• Advising project team of rules concerning procurement under EC regulations and ensuring that these requirements are met.
• Compiling, reviewing, and editing of project technical progress reports and annual workplans and overseeing timely submission to the EC.
• Provision of information on the project as and when required from the TRAFFIC network.
• Administration of projects contracted by TRAFFIC International which are related to/linked to the EC project named above.
• have relevant and proven experience in financial management, project administration and contracting of projects funded by the European Commission • be educated to a university-degree level in a relevant discipline • have written and oral fluency in English with fluency in Spanish desirable • be able to demonstrate sound financial skills • have strong skills using MS Office software, especially Excel and Access • have excellent interpersonal skills and have strong organizational ability • be a good team player but also willing to work on own initiative • experience of working abroad (especially South America) would be an advantage • experience working in the not-for-profit sector would be an advantage • be eligible to work in the UK |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
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