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Finance and administration Officer

Vacancy #:   3920
Unit:   ORMACC - Forest Governance and Economy Unit
Organization:   International Union for Conservation of Nature (IUCN)
Location:   El Salvador - San Salvador, San Salvador, El Salvador
Reporting to:   Deputy Chief of Party
Work percentage:   100%
Grade:   P1
Expected start date:   01 February 2019
Type of contract:   Fixed-term
Closing date:   10 December 2018
BACKGROUND
The IUCN’s Regional Office for Mexico, Central America and the Caribbean is seeking Finance and administration Officer for an USAID-funded five year project entitled “Regional Coastal Biodiversity Project” for $14 million.

The Regional Coastal Biodiversity Project will focus on three binational areas of the Central American Northern (Guatemala, Honduras, El Salvador)—Miskito Coast (Nicaragua-Honduras), Motagua River (Honduras-Guatemala), and Paz River (El Salvador-Guatemala)—to pilot coastal-marine biodiversity conservation strategies which can then be scaled up to the national and regional levels. The project will strive to use biodiversity conservation as a means to enhance regional economic integration – with strong emphasis on investments, leverage funding and synergies with the private sector-, security, stability, and governance

The USAID’s Regional Coastal Biodiversity Project will contribute to conserving biodiversity in coastal-marine ecosystems and their associated upland ecosystems in Central America in order to provide human wellbeing benefits for current and future generations. The overarching program objective will be achieved through four cross-cutting strategies: better science, climate-smart biocommerce, improved governance mechanisms, and adaptation-based mitigation to global climate change. The project will reduce threats to mangroves and other coastal wetlands, seagrass beds, and coral reefs by reducing: overexploitation of fisheries (Result 1), habitat change primarily focused on mangrove conversion (Result 2) and land-based pollution (Result 3), and global climate change (Result 4).

The program will be run from San Salvador and will have the support from IUCN national offices in Guatemala and Honduras, as well as from IUCN and GOAL regional offices (San Jose, Costa Rica and Tegucigalpa respectively). The project will have field operating offices in Puerto Barrios (Guatemala), Puerto Lempira (Honduras) and San Francisco Menendez (El Salvador).

The members of the RCBP consortium include International Union for Conservation of Nature (IUCN, prime recipient), GOAL, Coastal Resources Center of University of Rhode Island (CRC/URI), Institute of Natural Resources, Environment and Sustainable Development of the University of the Autonomous Regions of the Nicaraguan Caribbean Coast (IREMADES/URACCAN, Nicaragua), Agency for the Development of the Mosquitia (MOPAWI, Honduras), Regional Environmental Documentation and Interpretation Center (CREDIA, Honduras), Defenders of Nature Foundation (FDN, Guatemala), Wildlife Rescue and Conservation Association (ARCAS, Guatemala), and Salvadoran Ecological Unit (UNES, El Salvador).
JOB DESCRIPTION
The position will be responsible for the overall financial, accounting and administrative management of the project, the implementation of administrative measures, accounting-financial security, manuals of procedures, use of online registration and control tools. He/she will be responsible for the application of the IUCN and USAID administrative-financial and policy manuals as appropriate; the formulation and follow up, in coordination with the partners and members of the Project Team and the National Offices in Guatemala and Honduras and the IUCN Regional, of annual budgets, periodic financial, narrative and statistical reports. He/she will be based in El Salvador where the project office is located As Finance administrative position, the candidate should respond funtunctionally to the Regional Hub of Finance-administration.

Specifically, the Finance and Administration Officer will have responsibilities which include, but are not limited to the following:

PROJECT RESPONSABILITIES
•Finance and accounting, administration, including maintaining project financial and accounting records;
•Preparing forecasts of expenditures and cash flow needs and keeping them up-to-date
•Ensuring procurement processes of goods and services, review of quotes, and preparation of purchase orders according to USAID and IUCN policies;
•Preparation and review of agreements (implementing partners and consultancies), ensuring effective tracking and financial oversight of these contracts.
•Overview of the small grant financial implementation and monitoring in coordination with IUCN´s Regional and National offices.
•Maintenance of master agreement files
•Coordinate and monitoring of security procedures by staff.
•Reviewing and maintaining timesheet and payroll records timely according to IUCN policies.
•Ensuring proper application of IUCN personnel policies to ensure compliance with local law as well as USAID procedures.
•Assistance with due diligence assessments.
•Assisting and training project managers in the preparation of budgets for individual grants and contracts, and training to implementing partners as needed.
•Developing of project annual budgets , and submitting monthly, quarterly and annual financial reports in compliance with the USAID and IUCN requirements, including both narrative and statistical reports; set-up in central finance systems.
•Preparation of committed and requested financial reports, in accordance with the specific donor requirements.
•Overseeing the use of office equipment (including IT and communications equipment), office supplies, and other goods and services needed and used.

GENERAL RESPONSABILITIES

•Deadlines compliance
•To inform and advise, as needed to the Hub of Finance any issue regarding finances and/or internal control weakness.
•She/he will be working in close coordination with IUCN Regional Financial and administrative Hub and National offices in Guatemala and Honduras.
•Monitoring, follow up and training to Consortium partners and local implementing partners of the Project will be needed.
•She/he will be the financial and administrative focal point for local grantees on award administration and financial issues
•Assists Country Offices in response and preparation of audits. S/he is responsible for tracking the resolution of action items detailed in audit response
REQUIREMENTS
  • University degree in Finance, Administration, Accounting, audit or comparable field.

• Minimum of five (5) years of experience in similar positions, preferably with USAID

• Ability to work under pressure and to deal tactfully with sensitive political issues.

• Problem solving, creativity, collaboration and willingness to innovate.

• Fluent in written and spoken Spanish and English (both verbal and written communication skills).

• Good skills in word processing, spreadsheet and computer skills, and ability to learn and manage institutional financial and administrative on –line tools.

• Willingness to travel frequently to project sites and countries (Honduras, Guatemala, Nicaragua, El Salvador)

• El Salvador citizenship or permanent resident.

• Integrity and rectitude.

• Great communication skills with all levels in the organization.

• Great teamwork skills and the ability to work with muticultural and multidisciplinary teams.

• Assertive communication
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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