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Programme Assistant, Conservation Action

Vacancy #:   3943
Unit:   Global Species & Key Biodiversity Areas Programme
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Headquarters, Gland, Switzerland
Reporting to:   Head, Species Conservation Action - Global Species Programme
Work percentage:   100%
Grade:   A3
Expected start date:   15 February 2019
Type of contract:   Max-term (24 months)
Closing date:   20 January 2019
The Programme Assistant, Conservation Action is part of the Species Conservation Action (SCA) Unit within the IUCN Global Species Programme. The SCA Unit facilitates species conservation action through the provision of resources, and advice based on the IUCN Red List of Threatened Species and other knowledge products such as Key Biodiversity Areas. The SCA Unit engages closely with the IUCN Species Survival Commission (SSC) in all aspects of the work.
The SCA Unit has established grant making initiatives such as Save Our Species (SOS), a Programme to improve the conservation status of globally threatened species, and a dedicated initiative focusing on tiger habitats. These initiatives support species conservation action on the ground by providing grants for conservation of threatened species globally. SOS activities and investments are guided by species conservation priorities identified through the IUCN Red List of Threatened Species and IUCN SSC Species Conservation Plans. By strategically focusing on species conservation priorities identified by the SSC and by providing rapid action funding that can be mobilised quickly during crises, IUCN provides critically-needed resources where and when they matter most.
These grant making initiatives are executed through IUCN, with a secretariat in the IUCN Global Species Programme. The Head of Species Conservation Action oversees the management of grant making initiatives.
The Programme Assistant, Conservation Action, will play a key role in supporting the daily management of the SCA initiatives, in particular the overall smooth running of the SOS Secretariat. The position requires good communication as well as excellent organisation to ensure that the projects are implemented and managed according to best practices.
The Programme Assistant will liaise with the rest of the Conservation Action team, in particular with the Species Conservation Grants Coordinator, and other relevant staff at IUCN Headquarters as well as with grantees.
1. Support Coordinators of grant making initiatives with project tracking and facilitate provision of regular updates on status of project and sub-project budgets. The position will initially focus on supporting SOS and may evolve to cover the Integrated Tiger Habitat Conservation Programme and possible new initiatives;
2. Conduct third party screening of potential grantees;
3. Monitor project and sub-project budgets to keep track of resource utilisation rates in collaboration with the Global Programme Operations Unit (GPOU);
4. Liaise with GPOU to ensure timely and efficient processing of routine payments, grant and consultant contracts, expense claims, audits and financial reports;
5. Support procurement of goods and services for the team ensuring compliance with relevant policies and procedures;
6. Enter information and ensure the maintenance of the different project databases; liaise with grantees as and when necessary; run analytic extracts as requested;
7. Support all phases of the different calls for proposals launched under the re-granting initiatives (including preparation of documents and templates, support during applications’ process, filing of applications, review of applications, complete applicants risk assessments, ensure efficient and timely sign-off of grant agreements);
8. Liaise with external reviewers and technical advisors during the review process of applications;
9. Provide clerical services and organise meetings and travel for the team members when required;
10. Carry out other tasks as reasonably required by the Head of Species Conservation Action and the Species Conservation Grants Coordinator.
  • Eligibility to live and work in Switzerland (L, B, C, Ci, G Permit or Swiss citizen);

• First University degree in business administration or commercial/secretarial diploma;

• Minimum 3 years’ work experience with progressively increasing responsibilities;

• Sound administrative/coordination skills, including contract administration, logistical coordination and event preparation, travel planning and management of agendas;

• Track record of working as a team member as well as independently, demonstrating application of initiative in problem solving and trouble-shooting, creativity and flexibility;

• Excellent interpersonal and communication skills;

• Ability to work in a multilingual and multicultural setting;

• Personal diplomacy and discretion;

• Thorough knowledge of modern office procedures and proven ability to work in MS Windows environment (Word, Excel, PowerPoint and Microsoft Outlook);

• Ability to cope with varied workload and flexible working hours, and to work on her/his own initiative and independently;

• Previous experience with an international NGO/multi-lateral or inter-governmental agency is an advantage;

• Personal interest in nature conservation;

• Fluency in written and spoken English and French.
The gross annual salary for this position is in the range from CHF 73'019 to CHF 91'274, subject to deductions for social security contributions and second-pillar pension, and before tax.

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.