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Secretary, Regional Programme Directorate
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2. Organise travel arrangements, itineraries and notifications (including travel bookings, tickets, cash advances, travel approval forms, local pick-ups and transport, visa, accommodation requirements); as well as travel advance reconciliations/reimbursements;
3. Deal with and record telephone calls, email messages, visitors and queries on the programme/project of IUCN with appropriate actions and responses particularly in the absence of the Line Manager;
4. Develop and maintain a computerized mailing list, as well as an information database on the programmes’ principal contact and email addresses, telephone and fax numbers;
5. Provide logistical support in organising training events, workshops and meetings and in preparing the reports;
6. Provide overall assistance on programme/project coordination and development to the RPD and RPSU;
7. Be informed about the movements of and keep in touch with the RPD and RPSU staff members;
8. Screen and handle official visitors and consultants for the Programme/projects of RPD and RPSU;
9. Maintain and support the organisational filing and data management systems, in hard copy as well as computerized form as appropriate;
10. Ensure that admin/ finance/ personnel forms are available and used as and when required;
11. Maintain the 'corporate' identity of IUCN by ensuring that all letters, memos, faxes, proposals and reports of the programme and project adhere to the IUCN style;
12. Regular liaison with office administration and the other Asia Regional Office secretaries;
13. Assist in the preparation of programme documents including searching for and compiling information (e.g. from internet searches and Knowledge Network, etc), or helping with the layout and publication of Programme and Project reports;
14. Interact and liaise with other parts of IUCN’s global and regional secretariat, its members and commissions, and with programme networks, as required. This includes assisting with communications and with the distribution of information to various internal and external networks;
15. Provide secretarial support to other parts of the office in times of particular stress;
16. Explore new ideas for the better management of secretarial duties and enhance own capacity;
17. Carry out any other relevant tasks as required by, and mutually agreed with, your line manager.
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• A degree in administration or any other relevant field or secretarial certification from a recognized vocational school • At least one year of experience in secretarial or administration duties, preferably in a similar organisation. • Demonstrated ability to multi task as part of a multicultural team; • Fluency in Thai and proficiency in written and spoken English • Excellent computer skills in the use of MS Office software (MS Word, MS Excel) and email |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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