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Senior Finance Associate

Vacancy #:   5117
Unit:   Bangladesh Country Office
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Bangladesh Country Office, Dhaka, Bangladesh
Reporting to:   Senior Finance Officer
Work percentage:   100%
Grade:   A3
Expected start date:   17 September 2019
Type of contract:   Fixed-term (24 months with possibility of renewal)
Closing date:   14 July 2019
BACKGROUND
This is a local recruitment. Only Bangladeshi nationals are eligible to apply. The recruitment and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Bangladesh.
IUCN, International Union for Conservation of Nature, helps the world find pragmatic solutions to our most pressing environment and development challenges. IUCN’s work focuses on valuing and conserving nature, ensuring effective and equitable governance of its use, and deploying nature-based solutions to global challenges in climate, food and development. IUCN supports scientific research, manages field projects all over the world, and brings governments, NGOs, the UN and companies together to develop policy, laws and best practice. The Government of Bangladesh joined IUCN as a State Member in 1972. IUCN started its operation in Bangladesh as a “liaison office” in 1989 and a fully operation Country Office was established in Bangladesh in 1992.
Under the general guidance of the Country Representative and the direct supervision of the Senior Finance Officer, the Senior Finance Associate will be responsible for supporting and assisting the Accounts and Finance Unit.
JOB DESCRIPTION
MAJOR RESPONSIBILITIES:

Under the general guidance of the Country Representative and the direct supervision of the Senior Finance Officer, the Senior Finance Associate will be responsible for supporting and assisting the Accounts and Finance Unit with regard to the following tasks;


Book-keeping and General Accounting:

1. Scrutinize bills, vouchers in accordance with financial policy of the organization for payment processing
2. Preparation of payment for staff, suppliers, PNGO’s, vendors etc. and make sure that all the supporting documents are affix with vouchers and no duplicate payment is made.
3. Petty cash payment and reconciliation on a regular basis as per IUCN policy and procedures.
4. Data entry in ERP on a daily basis and make sure that the data entering in system are error free.
5. Preparation of advance adjustment with necessary vouchers including intercompany transactions
6. Preparation and dispatch of Debit/Credit Notes to ARO/HQ
7. Maintain files for vouchers and other finance documents
8. Stamp PAID all invoice during payment

Payroll Accounting:

1. Preparation of staff payroll on a monthly basis and maintain a separate spreadsheet for festival allowance including overtime checking
2. Maintain employees’ provident fund spreadsheet on a monthly basis including PF accounting, deduction, contribution, disbursements, statement issuance etc.
3. Preparation of prescribed tax forms and deposited into Govt. treasury on monthly basis
4. Preparation of annual statement of salary certificate for each staff for tax purposes

Treasury:

1. Preparation of cheques or electronic bank transfer for payments
2. Collection of cheque book and bank statement from bank on a regular basis and maintain in safe custody
3. Preparation of bank account reconciliation on a monthly basis.
4. Make sure that all the bank related correspondences are kept in a separate file chronologically

Project Reporting and Budgeting:

1. Assist Senior Finance Officer (F&A) in financial matters particularly in preparation of budget, financial reports as per organizational requirement.
2. Assist Senior Finance Officer in extracting Jet Reports from ERP for preparation of project reports

Others:

1. Ensure that Income Tax and VAT is deducted from bills, where applicable, as per the government rules before making payments from the vendor invoices. Tax and VAT shall be deposited to the Govt. treasury as per the prescribed form on a regular basis.
2. Assist auditors during the courses of audit by providing necessary information and supporting documents
3. Update fixed asset schedule on a regular basis and reconcile with administration with FA schedule and new assets are tagged as required
4. Field visit as and when required
5. Any other specific areas of responsibilities shall be assigned from time to time by the line manager
REQUIREMENTS
  • Master’s Degree in Accounting and/or MBA (major in Finance/Accounting) from reputed university. CMA/CA (Partly qualified) completed will be given preference

• Minimum 5 to 7 years of work experiences in related field in an International/ National NGOs

• Sound knowledge on Tax and VAT application

• Practical knowledge and skills in computer accounting software especially ERP

• Computer literacy is mandatory, Proficiency in MS Word, MS Excel, Power Point etc.

• Pro-active, self-starter and result oriented

• Excellent interpersonal and communication skills

• Professional, Honest, Dedicated, Energetic, Smart, Team builder, Polite in manner with positive personality

• Strong analytical and problem solving skills

• Excellent language skills (oral and written) in English and Bangla
SALARY
The gross annual salary for this position is in the range from BDT 644'880 to BDT 806'100.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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