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MAINTENANCE NOTICE
Due to maintenance work, our HR Management System might be inaccessible on
Saturday, 20 April 2024, from 6:00 to 10:00 CEST (UTC+02:00)
Due to maintenance work, our HR Management System might be inaccessible on
Saturday, 20 April 2024, from 6:00 to 10:00 CEST (UTC+02:00)
Evaluations and Operations Officer
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BACKGROUND
IUCN is the Advisory Body for natural World Heritage sites under the UNESCO World Heritage Convention and has a specific role to play in monitoring and conserving these sites. IUCN is also, as an independent union, engaged directly in supporting the conservation of World Heritage Sites, as these areas are places of globally significant importance for the conservation of nature.
JOB DESCRIPTION
1. Evaluation of World Heritage nominations (80%)
Be responsible for the technical evaluation work of the IUCN World Heritage Programme in relation to World Heritage nominations, to ensure standards and meet deadlines as specified by the World Heritage Convention Operational Guidelines, including the following processes:
• Liaise closely with the Nomination Team of the UNESCO World Heritage Centre on all matters related to nominations.
• Provide IUCN support to the annual nominations completeness check carried out by the UNESCO World Heritage Centre
• Coordinate field missions to evaluate World Heritage nominations, including working directly with the focal points of nominating States Parties on mission agendas, budgets and logistics.
• Coordinate and contract field evaluators and provide appropriate supervision of their work prior to and following missions.
• Coordinate the desktop peer review process for World Heritage nominations, including through IUCN networks, especially Commissions such as WCPA and SSC, and external organizations such as International union of Geological Scientists (IUGS) and International Association of Geomorphologists (IAG).
• Act as the Executive Officer of the IUCN World Heritage Panel, as defined in the Panel’s Terms of Reference, and in this role ensure the efficient organization and delivery of Panel outputs, including at its annual meeting in November-December each year, and any subsequent follow up meetings.
• Prepare drafts of evaluation reports following the recommendations of the WH Panel.
• Coordinate the translation, production and layout of the IUCN Evaluation Report in English and French and manage its dispatch in line with UNESCO deadlines.
• Ensure appropriate coordination with ICOMOS where appropriate, such as on mixed sites.
• Contribute to ongoing processes to improve working methods related to IUCN evaluation processes.
• Supervise, as appropriate, short-term support staff and/or trainees within the Programme.
2 Coordinate upstream support to States Parties on nominations (10%)
Coordinate IUCN responses to requests for upstream support from States Parties on nominations, including the following tasks:
• Liaise closely with the Nomination Team of the UNESCO World Heritage Centre on all matters related to upstream support.
• Monitor and coordinate IUCN responses to requests for upstream support, both through formal UNESCO channels and informal IUCN channels.
• Prepare regular reports and updates on IUCN responses to upstream support requests for transmission to UNESCO.
• Provide administrative support to the conduct of Advisory Missions related to upstream support.
3. Programme and Cost Centre Operations (5%)
Provide support to the implementation of the World Heritage Programme’s Operations, including the following tasks:
• Establish effective systems and oversee the administration of the WHP HQ unit (staff based in Gland and Cambridge) including all administrative procedures needed for the effective running of the unit in relation to IUCN procedures, including documentation, staff records including timesheets, staff meetings and routine office management procedures.
• Coordinate logistical organization and attendance of World Heritage Programme staff and delegations at bilateral, regional and international meetings (including the World Heritage Committee and related meetings).
• Support administrative support to the Director of the WH Programme in processing travel authorizations and expense claims.
4. Budgeting and financial management (5%)
Working in collaboration with the Global Programme Operations Unit (GPOU) provide support to the Director of the Programme, and project managers in the Programme in respect of financial planning, budgeting and financial procedures, including the following tasks:
• Support the day-to-day financial administration of the cost centre, including monitoring income and expenditure against budget for all cost-centre managed projects to support effective and timely delivery of project outputs and reporting by project managers.
• Provide advice and support for internal IUCN approval processes for donor contracts, as well as entering them in the IUCN budgeting systems.
• Work with project managers to support update of IUCN Project Portal with cost centre information, work plan and budget.
• Support the process of reporting and negotiating with UNESCO on biennial contracts.
• Support the process of budget preparation, mid-year budget reviews as well as reporting to donors.
• Maintain effective liaison with GPOU, in respect of corporate financial management, reporting and auditing procedures.
• Support the provision of accurate information and timely support for internal and external oversight and audit functions as required.
Be responsible for the technical evaluation work of the IUCN World Heritage Programme in relation to World Heritage nominations, to ensure standards and meet deadlines as specified by the World Heritage Convention Operational Guidelines, including the following processes:
• Liaise closely with the Nomination Team of the UNESCO World Heritage Centre on all matters related to nominations.
• Provide IUCN support to the annual nominations completeness check carried out by the UNESCO World Heritage Centre
• Coordinate field missions to evaluate World Heritage nominations, including working directly with the focal points of nominating States Parties on mission agendas, budgets and logistics.
• Coordinate and contract field evaluators and provide appropriate supervision of their work prior to and following missions.
• Coordinate the desktop peer review process for World Heritage nominations, including through IUCN networks, especially Commissions such as WCPA and SSC, and external organizations such as International union of Geological Scientists (IUGS) and International Association of Geomorphologists (IAG).
• Act as the Executive Officer of the IUCN World Heritage Panel, as defined in the Panel’s Terms of Reference, and in this role ensure the efficient organization and delivery of Panel outputs, including at its annual meeting in November-December each year, and any subsequent follow up meetings.
• Prepare drafts of evaluation reports following the recommendations of the WH Panel.
• Coordinate the translation, production and layout of the IUCN Evaluation Report in English and French and manage its dispatch in line with UNESCO deadlines.
• Ensure appropriate coordination with ICOMOS where appropriate, such as on mixed sites.
• Contribute to ongoing processes to improve working methods related to IUCN evaluation processes.
• Supervise, as appropriate, short-term support staff and/or trainees within the Programme.
2 Coordinate upstream support to States Parties on nominations (10%)
Coordinate IUCN responses to requests for upstream support from States Parties on nominations, including the following tasks:
• Liaise closely with the Nomination Team of the UNESCO World Heritage Centre on all matters related to upstream support.
• Monitor and coordinate IUCN responses to requests for upstream support, both through formal UNESCO channels and informal IUCN channels.
• Prepare regular reports and updates on IUCN responses to upstream support requests for transmission to UNESCO.
• Provide administrative support to the conduct of Advisory Missions related to upstream support.
3. Programme and Cost Centre Operations (5%)
Provide support to the implementation of the World Heritage Programme’s Operations, including the following tasks:
• Establish effective systems and oversee the administration of the WHP HQ unit (staff based in Gland and Cambridge) including all administrative procedures needed for the effective running of the unit in relation to IUCN procedures, including documentation, staff records including timesheets, staff meetings and routine office management procedures.
• Coordinate logistical organization and attendance of World Heritage Programme staff and delegations at bilateral, regional and international meetings (including the World Heritage Committee and related meetings).
• Support administrative support to the Director of the WH Programme in processing travel authorizations and expense claims.
4. Budgeting and financial management (5%)
Working in collaboration with the Global Programme Operations Unit (GPOU) provide support to the Director of the Programme, and project managers in the Programme in respect of financial planning, budgeting and financial procedures, including the following tasks:
• Support the day-to-day financial administration of the cost centre, including monitoring income and expenditure against budget for all cost-centre managed projects to support effective and timely delivery of project outputs and reporting by project managers.
• Provide advice and support for internal IUCN approval processes for donor contracts, as well as entering them in the IUCN budgeting systems.
• Work with project managers to support update of IUCN Project Portal with cost centre information, work plan and budget.
• Support the process of reporting and negotiating with UNESCO on biennial contracts.
• Support the process of budget preparation, mid-year budget reviews as well as reporting to donors.
• Maintain effective liaison with GPOU, in respect of corporate financial management, reporting and auditing procedures.
• Support the provision of accurate information and timely support for internal and external oversight and audit functions as required.
REQUIREMENTS
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• Required: A degree in environmental management and/or natural resources conservation and management or other relevant fields, and ideally a masters level qualification in a subject relevant to the position; • Required: At least 5 years’ relevant work experience in a relevant field; • Required: Experience and understanding of the World Heritage Convention. An understanding of other relevant international conservation instruments would be highly beneficial; • Required: Exceptional organizational skills and attention to detail. An ability to coordinate and manage others to deliver financial and technical project reports, contract deliverables, effective supervision of consultants, liaison with relevant stakeholders, etc.); • Required: Experience and skills in financial administration and management; • Required: Ability to work independently and deliver quality products within agreed tight deadlines; • Required: Excellent written and spoken English and a very high standard of written and spoken French are both desired requirements, as these are the working languages of the WH Convention; skills in Spanish (the third official language of IUCN) and/or another official language of UNESCO (Russian, Chinese, Arabic) are highly desirable; • Required: A strong aptitude and ability to communicate both informally and formally. (Well-developed presentation, interpersonal and networking skills); • Required: Ability to prepare high quality written communications (correspondence, briefs etc.); • Required: Willingness to travel and work non-traditional hours as required; • Desired: Experience working in a cross-cultural and multi-disciplinary environment; |
SALARY
The gross annual salary for this position is between CHF 86'330 and CHF 107'913, subject to deductions for social security contributions and second-pillar pension, and before tax. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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