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Temporary Finance Assistant

Vacancy #:   5172
Unit:   ESARO - South Africa Corporate Services
Organization:   International Union for Conservation of Nature (IUCN)
Location:   South Africa Country Office, Pretoria, South Africa
Reporting to:   Finance and Administration Manager
Work percentage:   100%
Grade:   A2
Expected start date:   01 November 2019
Type of contract:   Fixed-term (6 months)
Closing date:   18 October 2019
BACKGROUND
JOB DESCRIPTION
DUE TO THE URGENCY TO FILL THIS ROLE, SHORTLISTING WILL BE DONE ON A ROLLING BASIS AND IF THE IDEAL CANDIDATE IS IDENTIFIED BEFORE THE CLOSING DATE, IUCN RESERVES THE RIGHT TO CLOSE THE RECRUITMENT

Main Duties:

More specifically, the roles and responsibilities of the Finance Assistant are as follows:

Administer and reconcile petty cash
Check travel advances, travel claims and other settlement of advances and process journals in the system
Bank reconciliations
Ensure that all payments requests are processed accurately and timeously;
Enter data into the accounting system
Assist with month end, year end preparation and Audit Preparation.
Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory) in the office are well organized, maintained and updated.
Ensure all assets are appropriately covered insurance.
Ensure that all procurement process are in accordance to the Internal Control System
Carry out any other financial and or administrative duties as assigned by the Finance and Administration Officer.
Perform other duties as may be assigned from time to time.
REQUIREMENTS
  • Education

National Diploma in a in Finance, Accounting, Business Administration or other related fields
High proficient in Microsoft Office applications (Word, Excel, PowerPoint).
Valid code 8 driver’s license;


• Work Experience

Minimum of two years working experience in a similar role in the NGO/development sector;
Experience of working with Enterprise Resource Planning software will be an advantage.
Exposure to/ familiarity with Microsoft Dynamic NAV ERP system will be a distinct advantage;
A good understanding of accounting principles;


• Language Proficiency

Fluency in written and spoken English is essential


• Competencies

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.


• Functional competencies

Highly motivated and results-oriented individual and able to work independently;
Excellent interpersonal skills and a strong team player with proven communication and diplomacy with the ability to work effectively with multicultural and multidisciplinary teams
Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure to meet tight deadlines;
Commitment to continuous learning and proactive and mature attitude towards self-development;
Able to travel when required
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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