The objective of the TWENDE project is to reduce the cost of climate change induced drought on Kenya’s national economy by increasing resilience of the livestock and other land use sectors in restored and effectively governed rangeland ecosystems. The project will contribute to improved adaptation to climate change of Kenya’s national policy of “Ending Drought Emergencies”, as outlined in “Kenya Vision 2030. The Project addresses the overarching climate change challenges through three components, and their relevant outputs and activities:
Component 1: Climate change adapted planning for drought resilience. The National Drought Management Authority (“NDMA”) will act as the Executing Entity for this Component;
Component 2: Restoration of rangeland landscapes for ecosystem based adaptation. The Government of Kenya (“GoK”), acting through the Ministry of Agriculture and Irrigation (“MoAI”), will act as the Executing Entity for this Component;
Component 3: Climate change resilient ecosystem management for investments. Conservation International (“CI”) will act as the Executing Entity for this Component.

The project will strengthen climate change adaptation in Kenya’s arid and semi-arid lands (ASALs). The project will be implemented in 2 landscapes encompassing 11 counties, which have devolved powers under Kenya’s new constitution. The project will benefit 620,000 people in 104,000 households and will protect or restore 500,000 hectares of rangelands in a landscape of 2.5 million hectares. The target landscapes are dry season grazing areas: critical resource zones that provide refuge during periods of drought.

The Project Administrator (PA) will work under direct supervision of the Chief of Party to provide administrative support to project management for effective achievement of results and contribute to the delivery of operational priorities of the TWENDE project within the Project Management Unit (PMU) at the national level. The incumbent is expected to exercise full compliance with IUCN/GCF programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

SPECIFIC DUTIES:

• Develop, organize and maintain a system of project correspondence and communication;
• Manage the Chief of Party’s schedule;
• Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project; This includes drafting minutes of Project Steering committee and other project related meetings
• Support the establishment and maintenance of an efficient records system. This includes maintaining donor and other contractual records. Ensure inclusion of relevant information in the IUCN Project Portal.
• Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
• Establish and maintain a proper inventory of all contracts issued in the project with relevant disbursement timelines, and ensure entry into the IUCN Project Portal;
• Initiate and prepare disbursements in accordance with activities and budgets of approved contracts;
• Provide logistical support to programme activities (trainings, meetings, conferences and workshops) making sure that all aspects and details of such events are covered. This includes coordination of all aspects of travel, accommodation and conferencing facilities and potentially preparing relevant background documentation and publicity materials for the event. Arrange for procurement of equipment, supplies and services as required in accordance with the project work plan;
• Manage clearance processes for Purchase Orders (POs) and all contractual arrangements for works and services (including consultant contracts and sub-contracting institutions). This includes preparation of clearance documents, obtaining approval in accordance to Internal Control System (ICS) procedures;