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Finance and Administration Officer

Vacancy #:   5210
Unit:   ECARO - Corporate Services
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Regional Office for Eastern Europe and Central Asia, Belgrade, Serbia
Reporting to:   Director, IUCN Eastern Europe and Central Asia Regional Office
Work percentage:   100%
Grade:   P1
Expected start date:   01 February 2020
Type of contract:   Fixed-term (24 months with possibility of renewal)
Closing date:   15 December 2019
BACKGROUND
IUCN Regional Office for Eastern Europe and Central Asia (ECARO) is seeking to recruit an experienced and enthusiastic candidate to join the IUCN ECARO team as Finance and Administration Officer. The successful candidate will work under the supervision of the IUCN ECARO Director and the Regional Finance and Administration Manager and support the implementation of the ADAPT: Nature-based Solutions (NbS) for Resilient Societies in the Western Balkans project.
ADAPT is a project funded by the Swedish International Development Cooperation Agency that aims to increase ecosystem and community resilience to climate change and environmental degradation in the Western Balkans. The project brings together Western Balkan economies to develop strategies to strengthen knowledge and awareness of nature-based disaster risk reduction solutions as well as capacities to implement such solutions; to enhance the integration of NbS and equitable climate-smart planning into relevant policies; and to increase the implementation of NbS solutions for disaster risk reduction, including through selected pilot sites. The primary task of the Finance and Administration Officer will be to ensure efficient finance management and project administration.
Other tasks will include the oversight of the management of the financial resources of ECARO. The Finance and Administration Officer is expected to ensure a high level of financial control, compliance with IUCN financial policies and procedures, and prudence in the use of financial resources.
JOB DESCRIPTION
MAJOR RESPONSIBLITIES

• Support the overall management of the financial resources of the IUCN Regional Office for Eastern Europe and Central Asia;
• Support project financial management;
• Assist in the preparation, monitoring, and review of the annual office budget;
• Ensure that office financial management is fully in compliance with IUCN policies and rules and donor requirements.


SPECIFIC DUTIES

• Provide support on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations;
• Review and authorise contracts for consultants and suppliers, and advice the Director on any foreseen risks;
• Advise implementing partner organizations in accounting and reporting and other financial processes to ensure compliance with donor funding requirements.
• Maintain project financial information in IUCN systems;
• Undertaking regular forward planning of the office income and expenditure in line with normal IUCN budgeting procedures and advice the Director on a regular basis on status and/or potential financial risks;
• Examine with due attention and on a regular basis supporting documents justifying expenditures by service providers or other partners and consultants;
• Liaising with donors concerning definition of project budgets, eligibility of expenditures and financial reporting;
• Prepare in due time financial statements using formats provided for by donors and according to existing laws and regulations;
• Ensure regular monitoring of project expenditures by donor funds, and advice project manager on the progress of expenditures and risks of untimely delivery according to existing contracts.

SALARY

The gross annual salary for this position is 28.800 EUR subject to deductions for social security contributions and health insurance, and before tax.
REQUIREMENTS
  • Bachelor degree (or higher) in a subject related to finance management or economics;

• Minimum of 5 years of experience in a field related to financial management;

• Proven work experience in project management, with responsibility for a wide range of financial accounting functions;

• Good knowledge of standard accounting practices;

• Ability to analyse data and communicate financial information to stakeholders;

• Experience with computerised accounting systems – familiarity with Microsoft Dynamics Navigator is an advantage;

• Professional approach to work, organised and attentive to detail;

• Excellent command of English; knowledge of other languages spoken in the region would be an asset;

• Excellent organizational and planning skills;

• Team-oriented attitude and ability to work independently.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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