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Driver/Office Support Assistant - TWENDE Project

Vacancy #:   5213
Unit:   ESARO -Drylands Resilience Programme(DRP)
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Eastern and Southern Africa Regional Office, Nairobi, Kenya
  Nairobi with regular field visits
Reporting to:   Project Administrator - TWENDE
Work percentage:   100%
Grade:   A1
Expected start date:   01 January 2020
Type of contract:   Fixed-term (35 months)
Closing date:   05 December 2019

IUCN is an Accredited Entity of the Green Climate Fund (GCF) and works closely with the GCF secretariat, governments, civil society, private sector and partner organizations to identify, design and implement projects that meet the GCF’s ambitious standards. After three years of detailed design and development, the GCF board formally approved IUCN’s “Towards Ending Drought Emergencies: Ecosystem Based Adaptation in Kenya’s Arid and Semi-Arid Rangelands” (TWENDE) project in January 2019.

The objective of the TWENDE project is to reduce the cost of climate change induced drought on Kenya’s national economy by increasing resilience of the livestock and other land use sectors in restored and effectively governed rangeland ecosystems. The project will contribute to improved adaptation to climate change of Kenya’s national policy of “Ending Drought Emergencies”, as outlined in “Kenya Vision 2030. The Project addresses the overarching climate change challenges through three components, and their relevant outputs and activities:
Component 1: Climate change adapted planning for drought resilience. The National Drought Management Authority (“NDMA”) will act as the Executing Entity for this Component;
Component 2: Restoration of rangeland landscapes for ecosystem based adaptation. The Government of Kenya (“GoK”), acting through the Ministry of Agriculture and Irrigation (“MoAI”), will act as the Executing Entity for this Component;
Component 3: Climate change resilient ecosystem management for investments. Conservation International (“CI”) will act as the Executing Entity for this Component.

The project will strengthen climate change adaptation in Kenya’s arid and semi-arid lands (ASALs). The project will be implemented in 2 landscapes encompassing 11 counties, which have devolved powers under Kenya’s new constitution. The project will benefit 620,000 people in 104,000 households and will protect or restore 500,000 hectares of rangelands in a landscape of 2.5 million hectares. The target landscapes are dry season grazing areas: critical resource zones that provide refuge during periods of drought.

The Project Driver will provide general administrative support and provide reliable and safe driving services to the TWENDE Project Management Unit (PMU), act as a backup for the project administrator in the office, perform occasional handyman jobs inside the Office while ensuring high quality and accuracy of work, highest standards of discretion and integrity and a high sense of responsibility.

More specifically, the roles and responsibilities of the The Project Driver will include:
i) Transport and logistic support
•Provide driving services for Chief of Party, staff at the Project Management Unit (PMU) and others involved with TWENDE project as instructed by line manager
•Follow up planning and scheduling using Outlook Calendar and register transportation request
•Deliver payment transfers to the bank and/or the suppliers, conduct cash purchases for PMU office expenditure
•Distribute mail as needed, both incoming and outgoing

ii)Vehicle maintenance management
•Keep records as required and maintain a clear daily record of work done and/or vehicle movement
•Ensure the safety of the vehicle and accessories at all times during the time of use
•Maintenance of accurate vehicle service schedules
•Facilitate routine maintenance of office vehicle, including proper and regular completion of vehicle maintenance records.
•Keep track of timely car insurance renewals
•Ensure compliance with applicable traffic laws, regulations, and/or IUCN rules, standards and guidelines on vehicle usage

iii)Act as back up for the project administrator in the office
•Assist in planning and participation in field work
•Assist in the office operations including photocopying and deliveries
•Act as a backup for the project administrator on need basis by answering the phone and taking care of visitors registration, incl. maintaining a register of incoming visitors

Undertake any other duties as assigned from time to time by the line manger
  • Education
•At least Kenya Certificate of Secondary Education
•Possession of a valid Driver’s license
•Mechanical certificate is required
•Defensive driving skills required

• Work Experience
•At least 3 years of continuous driving experience in a reputable and busy organization; training in Defensive Driving is an added advantage
•Exceptional knowledge of urban and rural road network and driving conditions.
•Good communication skills both oral and written English.
•Excellent interpersonal skills and experience working in a multi-stakeholder project environment.
•Clean driving record, with no violation of traffic law or major accidents

Key Personal Attributes
•High personal integrity and confidentiality
•Ability to consistently meet scheduled deadlines
•Ability to work long hours and in difficult terrain

• Core Competencies
•Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
•Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
•Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
•Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

• Functional Competencies
•Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability
•Strong problem analysis and solving skills
•Available to travel if required

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.