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Administrative Associate

Vacancy #:   5308
Unit:   Maldives Project Office
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Maldives Project Office, Malé, Maldives
Reporting to:   Chief Technical Officer
Work percentage:   100%
Grade:   A3
Expected start date:   16 April 2020
Type of contract:   Fixed-term (17 months with possibility of renewal)
Closing date:   02 April 2020
BACKGROUND
This is a local recruitment. Only Maldivian nationals, individuals with residence status or the appropriate employment visa for Maldives are eligible to apply. The remuneration and benefits package for this position is established with reference to the local labour market and in line with the IUCN conditions of service for Maldives.

As an atoll nation that is 99% ocean, the Republic of Maldives is rich in marine biodiversity. It contains about 4,500 km2 of coral reefs, which is about 3% of the world’s total coral reef area, with over 250 recorded species of coral, over 1,100 species of fish, 5 species of marine turtle and at least 20 species of marine mammals.

Since 2013, International Union for the Conservation of Nature (IUCN) has been working closely with the Government of Maldives on Project Regenerate, a USAID-funded project on coral reefs and climate change. This project aims to build resilience to climate change of coral reefs and reefs-dependent people.

The Administrative Associate will provide all support required for the operation and functioning of the IUCN Maldives Project office under the guidance of the Chief Technical Officer and assigned line manager to ensure smooth operation of the office to achieve the goals of IUCN and donor funded projects.
JOB DESCRIPTION
The Administrative Associate will be responsible for the following:

• Conduct market research for products and services required for the procurement of, including but not limited to, all office supplies and equipment, and travel logistics.
• Create and maintain an effective record keeping and filing system for IUCN Financial and Project related material accessible 24hrs both electronically and physically
• Ensure compliance with local immigration laws and regulations for all official travel and facilitate the required entry permissions to the Maldives.
• Provide timely support including but not limited to administrative, logistics and communications to IUCN staff, Partner Agencies, Consultants and Donor agencies undertaking expeditions, field work and other business travels to ensure their security and safety.
• Create and maintain office inventory of all properties and assets.
• Ensure that all office valuables are secured, and both equipment, furniture and premises are maintained in good working condition.
• Assist in implementation of security protocols.
• Ensure that all service arrangements for cleaning, maintenance and repairs are coordinated with the owners of the office premises and upkeep is always maintained for IUCN Maldives Project Office.
• Collate, obtain and ensure that all payments are made to all office utility bills, project invoices and contractual payments are made on time.
• Organize and arrange all international and domestic travel, including air and surface travel, accommodation, catering and logistics for events and business travel in compliance with IUCN global, regional, local, procurement and travel policies as required.
• Ensure all high-level events and meetings are coordinated with and meet the protocols of the Government of Maldives.
• Provide services on need basis for general office errands, logistics and secretarial assistance as required.
• Provide administrative support to other IUCN staff and project activities as required.
• Undertake any other specific tasks as assigned by the head of the office or line manager.
REQUIREMENTS
  • Candidates should have a graduate degree in business or similar relevant field preferred;

• Bachelor’s degree in Business Administration, Human Resources, Public Administration, Commerce, Economics, or a relevant field. An Advanced University Degree in a relevant field of study a distinct advantage;

• Minimum 4 years of combined experience in administrative and general services, human resources and financial management;

• Highly organized and with excellent communication skills; fluent in verbal and written English;

• Proficient in the use of office application (MS Word, Excel, PowerPoint), including web-based systems.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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