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Finance Assistant, Financial Services

Vacancy #:   5328
Unit:   ESARO - Finance
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to:   Senior Finance Officer - Financial Services
Work percentage:   100%
Grade:   A3
Expected start date:   01 May 2020
Type of contract:   Fixed-term (24 months)
Closing date:   27 March 2020
BACKGROUND
THIS IS A LOCALLY RECRUITED POSITION.

PLEASE NOTE THIS IS AN URGENT RECRUITMENT. APPLICATIONS WILL BE REVIEWED AND SHORT LISTING WILL BE DONE ON A ROLLING BASIS AND IF THE IDEAL CANDIDATE IS IDENTIFIED BEFORE THE DEADLINE DATES, IUCN RESERVES THE RIGHT TO CLOSE THE RECRUITMENT PROCESS.

Background;

The Finance Assistant, Financial Services is a financial administration role in terms of ensuring total compliance with IUCN policies. The overall objective of this position is to provide effective support to the ESARO Finance department in an effective, transparent and legally appropriate manner in conformity with IUCN -ESARO policies and best practice and standards.
JOB DESCRIPTION
MAJOR RESPONSIBILITIES:

To ensure Finance procedures are followed in payments and accounting documents are well filed;

SPECIFIC DUTIES:

Handle petty cash disbursement and prepare documents for replenishment.
Receiving and validating petty cash accountabilities
Receipting, banking and ensuring a regular monitoring of bank balances updating your supervisor on the same.
Arrange for cash withdrawals on the basis of duly approved requisitions and travel advances
Preparation of payments by ensuring all the supporting documents are attached and uploading payments in banking system in readiness for release by designated signatories.
Assist with data capture into the accounting system
Maintain finance registry by ensuring that all accounting documents are filed according to the established standards
Maintain asset register for the regional office.
Upload purchase requisitions in the administration portal as may be requested.
Preparation of PAYE returns on a monthly basis through itax system
Submission of all statutory deductions and payroll deductions on time
Account Analysis of the Kenya Ledger schedules per the NAV checklist
Manage Wasaa Trust General ledger
Assist the external auditors in the annual external audit for Wasaa Trust.

Any other duties;
Undertake any other duties as may be assigned from time to time.
REQUIREMENTS
  • Education;
An Accounting degree. Progress towards attaining professional accounting qualifications.


• Work Experience;
At least 1 year relevant work experience with a recognized organisation especially international development agencies


• Language Proficiency;
Good verbal and written communication skills in English
Working knowledge of Kiswahili and another AU/IUCN/Regional language would be an added advantage.


• Functional competencies;
Computer proficiency in Microsoft Office Suite
Able to work in dynamic environment
Excellent communication and Interpersonal skills


• Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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