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Kiwa Initiative Component A Grants Administrator

Vacancy #:   5362
Unit:   Oceania Programme Coordination Unit
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Oceania Regional Office, Suva, Fiji
Reporting to:   Regional Programme Coordinator
Work percentage:   100%
Grade:   P1
Expected start date:   31 July 2020
Type of contract:   Fixed-term (24 months with possibility of renewal)
Closing date:   31 May 2020
BACKGROUND
The Grants Administrator will undertake day-to-day administration of the Kiwa Initiative granting processes and procedures and ensuring that they are delivered in a timely, effective and accurate manner according to the project decription of action and Operation Manual.
JOB DESCRIPTION
SPECIFIC DUTIES:

Grants Administration

•Take responsibility for implementing all processes and procedures as outlined in the Operation Manual (OM) required at regional level for grants management and ensuring that they are delivered in a timely, effective and accurate manner.
•Work with the KI CA to identify key regional and national networks and organizations and develop and maintain contact lists and liaison.
•Work with the KI CA to establish and provide communication and administration support to the Regional grants review team that provides advice to IUCN ORO on project selection.
•Work with the KI CA Coordinator to solicit, review and evaluate proposals
•Provide advice on due diligence assessments and screening of applicants.
•Liaise with applicants on the outcomes of their proposal submissions.
•Provide administrative and technical support to grantees to provide timely and quality technical and financial reports to IUCN as outlined in their grant contracts
•As necessary, provide direct technical support for capacity building, particularly of local-level civil society organizations and mentor applicants and grantees through aspects of grant management, from the initial proposal design and submission process, to assisting with project monitoring and evaluation.
•Convene meetings and workshops to enable information sharing, capacity building and exchange between grantees and other stakeholders.
•Monitor grantees project performance through communication with grantees and through site visits where appropriate.
•Work closely with IUCN ORO Financial Team to review each grantee’s project fincial report in line with the overall regional level project budget and expenditure authorizations in accordance with IUCN’s financial management systems and procedures.

Technical Support
•Develop a thorough understanding of the Kiwa Initiative Component A mechanism,
•In line with the guidance contained in the Description of the Action for the Kiwa Initiative Component A, assist in the development of an Operations Manual for very small, small, and medium grants
•Work with the KI CA Coordinator to develop regionally tailored approaches for an effective communication program to promote and explain the grant mechanism opportunity to stakeholders across the Pacific
•Provide regular technical advice to the KI CA Coordinator and assist in work planning and the preparation of reports.
•Contribute to project publicity, promotion, updates and knowledge products suitably branded and attributed
•Support the the KI CA Coordinator as required through engagement on regional network groups, task forces and committees; representing IUCN and Kiwa Initiative Component A at relevant fora, meetings and workshops at all levels; contribution to IUCN ORO programme planning forums, advisory committees and, project reviews.

Communication
•Produce quarterly newsletters to tell the stories from the field of programme highlight from grantees, IUCN coordination and stories from our partnes.
•Contribute to information sharing, lessons learning and documentation of project and programme experiences
•Perform other duties as may be assigned
REQUIREMENTS
  • University Degree in Natural Resource Management, Ecology, or a relevant field. An Advanced University Degree in a relevant field highly advantageous.

• At least 6 years’ experience in biodiversity conservation and/or protected areas management, ideally involving terrestrial, freshwater and marine ecosystems, at national and/or regional levels in the Oceania region.

• Experience in communicating and collaborating with management agencies, academic institutions and local, national and regional stakeholders to achieve agreed collective outcomes.

• Proven experience in project administration.

• Demonstrated experience in capacity building and working as a facilitator or trainer in a multi-cultural setting.

• Sound English (verbal/written) with excellent communication and presentation skills.

• Proficient in using office applications (MS Word/Excel/PowerPoint) and other web-based management systems

• The position requires regular travel to ACP countries and OCTs in the region and to international meetings and events at a minimum of three missions per year (on average)
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


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Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

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