Financial and Logistics Assistant, Landscape Restoration
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The successful candidate will be responsible for financial and administrative coordination of Landscape Restoration projects, including responsibility to monitor and facilitate all financial tracking and donor reporting aspects. S/he will also be responsible for providing logistical and administrative support to the team, including assistance in the organization of events.
This position will report directly to the Manager, Landscape Restoration Knowledge, Tools and Capacity with an additional line to the Senior Finance Manager in the IUCN Washington DC Office on financial reporting matters.
Responsibilities include:
• Maintain, monitor, and reviewproject budget and expendituresin consultation with the project manager and IUCN’s finance department staff in Washington DC and Headquarters.
• Draft, process and monitor all contracts by following IUCN’s internal control system.
• Process all payment requests for sub-grants, research, and professional service agreements and other expenditure claims by making sure the required approvals, supporting documents and charge codes are provided to the IUCN Washington DC finance office for processing of payment and record on timely manner.
• Prepare and submit the monthly credit card expenditure claim reports of the project staff to IUCN Washington DC finance office in a timely manner.
• Ensure compliance with donor contractual terms and conditions for reporting requirements, including tracking cost-share requirements, maintaining all receipts for expenses, and other requirements as determined by the donor.
• Track travel and credit card expense reports for members of the project teams and work closely with IUCN’s finance department to ensure expenses are recorded properly.
• Comply with all internal IUCN financial reporting, budgeting and contract processes, and deadlines.
• Prepare additional budgets and spreadsheets as requested/needed.
• Help plan and facilitate meetings and events, including logistical arrangements.
• Provide support on travel arrangements.
• Carry out other financial, logistical and administrative duties for the project as needed.
Salary:
Salary range from USD 40,759 to USD 50,949 per year, commensurate with experience, education level, and position responsibilities. IUCN offers a comprehensive benefits package.
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• Undergraduate degree, preferably in accounting, business, public administration, or a related field • 2-3 years of professional experience in an office environment • Fluency in written and spoken English is essential. Proficiency in a second language is a plus • Strong interest in program/project administration and coordination • Experience with, or demonstrated aptitude for, financial management • Understanding of basic non-profit accounting principles and experience in developing, monitoring, and reporting on budgets • Experience with managing grants, sub-grants, and contracts • Strong analytical capabilities and a high level of organization and attention to detail • Ability to work with people from diverse cultures • Demonstrated capacity to work well under pressure and successfully manage multiple deadlines and competing demands • Proficient with MS Excel, MS Word • Previous experience with financial software (Concur and Cognos8) highly desirable • Excellent oral and written English language skills • Ability to work both independently and as part of a larger team |
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
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