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Finance Officer - Programme

Vacancy #:   5393
Unit:   ESARO - Finance
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Eastern and Southern Africa Regional Office, Nairobi, Kenya
Reporting to:   Senior Finance Officer, Programme
Work percentage:   100%
Grade:   P1
Expected start date:   01 September 2020
Type of contract:   Fixed-term (24 months)
Closing date:   31 July 2020
BACKGROUND
POSITION IS OPEN TO KENYAN NATIONALS OR THOSE WITH THE RIGHT TO WORK IN KENYA ON LOCAL TERMS AND CONDITIONS OF EMPLOYMENT.

Background;

The Finance Officer-Programme will be the Regional focal point for GEF/GCF Programmes working together with the programmes team and supporting in funding proposal budget development. In addition, the incumbent will be the focal point of the TWENDE GCF project in Kenya and will be responsible for all aspects of the financial management and reporting with regards to this project and other projects as assigned.
JOB DESCRIPTION
Specific Duties

The finance officer with perform the following specific duties:

Projects financial management and reporting;

Updating project expenditure into the NAV financial system ensuring they are properly and accurately coded and captured into the correct budget lines.
Assign new signed projects award numbers on award vision and ensure the project is converted into a C-project on the project portal.
Maintain project and donor database information and files in both hard and soft copies.
Support in updating the project portal ensuring project budgets are well captured on the portal.
Provides direct, proactive, hands-on budget and reports management support by providing monthly analyzed budget information / expenditure report to the Project Managers.
Ensure compliance of all donor requirements, as per signed agreements, when reviewing expenses and preparing financial reports.
Commission project specific audits as per donor reporting requirements and ensure completion on a timely basis and submission as per contract deadlines to donors.
Ensure compliance by continually staying up to date on changes in donor and IUCN regulations, and ensuring documentation and communication of all relevant regulations to unit members and program unit e.g. Program and Project Managers.
Periodically review the donor receivables and follow up on project income to ensure IUCN receives project income as per funds requests on a timely basis.
Update the TMS with the staff time budget allocations on projects and ensure that staff time cost recovery is up to date and as per budget.
On a quarterly basis prepare the projects in deficit analysis report and ensure project balances are well justified, follow up on income receipt and allocations from donors and other allocations from internal IUCN offices and ensure closed projects are properly closed in the award.

Sub grants/Partners contractual/Financial Management Accountabilities

Participate in the Due Diligence process of partner’s selection for all sections relating to financial management and reporting.
Carry out periodic sub-grantee/partner monitoring and financial reviews and provide appropriate follow up actions to ensure timely IP reporting in line with contractual obligations and entered in Nav.
Under the guidance of the Senior finance officer, carry out financial management training for sub-grantee and support them to maintain proper books of accounts.
Act as a resource to IPs on grant compliance issues related to donor requirements.
Reconcile IP records on a quarterly basis and ensure that IUCN and partners records are reconciled.
Monitor settlement of disbursements to the IPs to ensure timeliness in disbursements to IPS.

Budget and Proposal Development

Focal point in GCF project budget development working with the programme team and supporting in the proposal development process.
Support in the proposal development processes through development of budgets of new projects funded by different donors eg EU, GEF USAID, BMU IKI among others ensuring adequate costs are included based on IUCN’s budgeting guidelines as required
Support reviews that ensure proposal budgets/budget amendments are in line with donor regulations.
Recommend or facilitate opportunities to help build staff and partner capacity in budget formulation and management.
Support in annual IUCN budgeting process and development.

Others;

Support in review and sign off process of donor contracts and consultancy contracts ensuring that IUCN contract and procurement compliance regulations are adhered to.
Maintain an updated memorandum register of fixed assets acquired by the various projects in order to track the acquisition, movement and disposal of such project fixed assets in line with donor agreements.
Assist the Senior Finance Officer in preparing and reviewing the project status report when called upon.
Support in annual IUCN audits.
Carry out any other duties that may be assigned by supervisors from time to time.
REQUIREMENTS
  • Education;
First degree in Accounting, Finance or related field.
Relevant professional qualification in accounting – CPA, ACCA level II, CIMA preferred


• Work Experience;
At least 8 years’ relevant work experience in similar capacity with a recognized regional or international development agency
Hands on experience in project proposal development and implementation particular GEF, GCF, EU, USAID, BMU IKI, KFW among others.
Working Knowledge of use of ERP-Navision


• Language Proficiency;
Good verbal and written communication skills in English Working knowledge of Kiswahili and another AU/IUCN/Regional language would be an added advantage.


• Functional Competencies;
Proficiency in Microsoft Office Suite. Proficiency in advanced excel is an advantage
Maintains High personal integrity and confidentiality
Result oriented person with attention to detail and accuracy
Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands Excellent relationship management and communication skills with the ability to work in a dynamic team environment
A confident and positive attitude with excellent cultural awareness and sensitivity
Willingness to travel
A self-starter who requires minimum supervision.


• Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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