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Human Resources
Management System

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HR & Protocol Assistant

Vacancy #:   5454
Unit:   ELC - Corporate Support
Organization:   International Union for Conservation of Nature (IUCN)
Location:   Environmental Law Centre, Bonn, Germany
Reporting to:   Director, Environmental Law Centre
Work percentage:   50%
Grade:   A3
Expected start date:   15 November 2020
Type of contract:   Fixed-term (14 months)
Closing date:   20 October 2020
IUCN is the world’s largest global environmental network - a democratic membership organization with over 1,000 governmental and non-governmental members, and almost 11,000 volunteer scientists in more than 160 countries. IUCN’s work is supported by around 1,000 professional staff in 45 offices and hundreds of partners in public, NGO and the corporate sector around the world. Its headquarters are in Gland, Switzerland.
IUCN supports scientific research, manages field projects, and brings together governments, NGOs, the UN and companies to develop policies, laws, and best practices.
Through the support of the Federal Government of Germany, IUCN established it office in Bonn back in 1970. In 2017, the German Government granted IUCN an intergovernmental status in Germany. Nowadays, the IUCN office in Bonn hosts among others the Environmental Law Programme and other global programmes of the organization.
Under the overall supervision of the Director of the IUCN Environmental Law Centre, the Human Resources and Administrative Assistant (HRA) will coordinate the human resources tasks for the IUCN Office in Germany, assist the Director of the ELC with the practical implementation of the Intergovernmental status in Germany, and perform specific administrative duties relating to the management of the ELC.

Human Resources
• Prepare IUCN Germany Payroll on a monthly basis.
• Register new staff with the German Social System.
• Handle Immigration processes in Germany for IUCN Staff, if applicable.
• Handle visa application for IUCN Staff in Germany.
• Prepare employment contracts for IUCN staff in Germany.
• Handle the administration of medical security and medical insurance.
• Prepare IUCN internal taxation certificates.
• Manage staff data in the IUCN Human Resources Management System (HRMS).
• Any other related duties as required.

Office Administration
• Coordinate the facility management of the IUCN Office in Germany
• Assist ELC Finance Manager in preparing and handling bank transfers.
• Assist ELC Finance Manager in organizing project documentation, if required.
• Assist the ELC Finance Manager in calculating and implementing the IUCN internal overhead charging system.
• Oversee and keep office insurances up to date.
• Perform any other related duties as required.
  • Studies in human resources, administration or related fields

• Working experience in Germany and minimum 5 years of pratical experience in areas relevant to the position

• Proven experience in working in an international and intercultural environment

• Very good knowledge of german Social System and German labour law

• Strong writing and communication skills in English and German

• Proficiency in French and Spanish an advantage

• IMPORTANT NOTICE : all candidates must be based in germany at the moment of applying for this position. The position can be considered to be increased to 75% or 100 % in the future.0 %

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.