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Programme Manager, Rwanda Country Office
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BACKGROUND
JOB DESCRIPTION
MAJOR RESPONSIBILITIES:-
The Programme Manager will be responsible for the delivery of the Rwanda programme including overall planning, implementation and reporting. He/she will ensure that the programme is gender responsive and integrates gender in all action areas and necessary inputs for implementing actions are delivered in a timely manner.
SPECIFIC DUTIES:-
As a member of the Country Leadership Team, contribute to:-
Leadership of IUCN- Rwanda Country Office
Support the development of an organisational culture that reflects IUCN’s approach to programming which requires accountability and high performance of Technical Advisors and Programme Officers, encourages a team culture within a matrix management structure that ensures the technical quality of programming, and promotes at all time IUCN’s theory of change.
Develop with the Technical Coordinators quarterly plan for ongoing technical support to all thematic sectors across all programmes.
Participate in the development of the country strategy and its implementation, monitoring progress through bi annual reviews.
Ensure strong performance management for Program implementation team
Help establish, maintain, and improve active and regular working relationships with: host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs
To work closely with ESARO Regional Office teams and ensure that communications channels between the Rwanda Country Office and the regional office are open, efficient and that reporting deadlines are met as required
Oversight and Programme Management;-
Provide leadership and ensure efficient and cost effective, implementation, coordination, and monitoring of IUCN’s programme in Rwanda and the delivery of the expected results which contribute to the achievement of the IUCN Eastern and Southern Region component of the IUCN Intersessional Programme; including the establishment of programme, financial, and administrative reporting schedules as required by relevant agreements and partners, and ensuring that these reporting schedules are adhered to;
Provide overall technical and managerial oversight and leadership for programme.
Manage projects cycles (planning, implementation, monitoring, reporting) ·
Hire and manage subcontracts and consultants
Oversight of programme results and measures in accordance with the approved log frames and time schedules
Ensure efficient management of financial resources, including the review and approval of program budgets and monitoring expenditures.
Oversee field operations, project administration, logistics and procurement.
Oversee the delivery and monitoring of sub-grants.
Supervise program monitoring, evaluation, and reporting and ensure quality control and timeliness of all deliverables as required by the grant and donors.
Ensure full compliance with all IUCN, Plan, and other fiduciary regulations.
Ensure the development of good quality strategic, inter-sessional and annual plans, including the development and regular monitoring of programme and project work plans;
Ensure strong links between communications/knowledge management and programme coordination and delivery
Ensure that regular support and inputs are provided to IUCN staff through regular on-going performance management with a view to building up a diverse and integrated team of IUCN personnel in the country which is viewed and views itself as a component of a wider country and regional team;
Perform other duties as may be assigned from time to time.
Programme Development and partnership building;-
Develop and maintain excellent working relationships with strategic partners. This includes, donors, government agencies, partners & other stakeholders;
Provide leadership and technical expertise in programme development & support the resource mobilization efforts for the IUCN programme in Rwanda;
Provide leadership in programme development aligned with the ‘One Programme’ approach and take responsibility for ensuring that funding for the programme is secured, and ensure that associated programme and project documentation is produced for fund-raising purposes. This will include supervision of country specific project development activities and contribution to the development of integrated inter-country, regional and transboundary projects where and when appropriate;
Staff Management, Mentorship, and Development – Program implementation teams;-
Ensure that all staff understand and are able to perform their roles effectively
Manage Program implementation team; define expectations, provide leadership and evaluate direct reports regularly
Ensure the recruitment and training of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
Incorporate staff development strategies and Performance Management Systems into team building process.
Manage the performance of all staff in the Program implementation work area through:
Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
Coaching, mentoring and other developmental opportunities;
Recognition and rewards for outstanding performance;
Documentation of performance that is less than satisfactory, with appropriate performance improvements/ workplans
Perform any other duty as may be assigned from time to time by the country representative
The Programme Manager will be responsible for the delivery of the Rwanda programme including overall planning, implementation and reporting. He/she will ensure that the programme is gender responsive and integrates gender in all action areas and necessary inputs for implementing actions are delivered in a timely manner.
SPECIFIC DUTIES:-
As a member of the Country Leadership Team, contribute to:-
Leadership of IUCN- Rwanda Country Office
Support the development of an organisational culture that reflects IUCN’s approach to programming which requires accountability and high performance of Technical Advisors and Programme Officers, encourages a team culture within a matrix management structure that ensures the technical quality of programming, and promotes at all time IUCN’s theory of change.
Develop with the Technical Coordinators quarterly plan for ongoing technical support to all thematic sectors across all programmes.
Participate in the development of the country strategy and its implementation, monitoring progress through bi annual reviews.
Ensure strong performance management for Program implementation team
Help establish, maintain, and improve active and regular working relationships with: host government authorities, donors, partner agencies including major institutional donors, and local and international NGOs
To work closely with ESARO Regional Office teams and ensure that communications channels between the Rwanda Country Office and the regional office are open, efficient and that reporting deadlines are met as required
Oversight and Programme Management;-
Provide leadership and ensure efficient and cost effective, implementation, coordination, and monitoring of IUCN’s programme in Rwanda and the delivery of the expected results which contribute to the achievement of the IUCN Eastern and Southern Region component of the IUCN Intersessional Programme; including the establishment of programme, financial, and administrative reporting schedules as required by relevant agreements and partners, and ensuring that these reporting schedules are adhered to;
Provide overall technical and managerial oversight and leadership for programme.
Manage projects cycles (planning, implementation, monitoring, reporting) ·
Hire and manage subcontracts and consultants
Oversight of programme results and measures in accordance with the approved log frames and time schedules
Ensure efficient management of financial resources, including the review and approval of program budgets and monitoring expenditures.
Oversee field operations, project administration, logistics and procurement.
Oversee the delivery and monitoring of sub-grants.
Supervise program monitoring, evaluation, and reporting and ensure quality control and timeliness of all deliverables as required by the grant and donors.
Ensure full compliance with all IUCN, Plan, and other fiduciary regulations.
Ensure the development of good quality strategic, inter-sessional and annual plans, including the development and regular monitoring of programme and project work plans;
Ensure strong links between communications/knowledge management and programme coordination and delivery
Ensure that regular support and inputs are provided to IUCN staff through regular on-going performance management with a view to building up a diverse and integrated team of IUCN personnel in the country which is viewed and views itself as a component of a wider country and regional team;
Perform other duties as may be assigned from time to time.
Programme Development and partnership building;-
Develop and maintain excellent working relationships with strategic partners. This includes, donors, government agencies, partners & other stakeholders;
Provide leadership and technical expertise in programme development & support the resource mobilization efforts for the IUCN programme in Rwanda;
Provide leadership in programme development aligned with the ‘One Programme’ approach and take responsibility for ensuring that funding for the programme is secured, and ensure that associated programme and project documentation is produced for fund-raising purposes. This will include supervision of country specific project development activities and contribution to the development of integrated inter-country, regional and transboundary projects where and when appropriate;
Staff Management, Mentorship, and Development – Program implementation teams;-
Ensure that all staff understand and are able to perform their roles effectively
Manage Program implementation team; define expectations, provide leadership and evaluate direct reports regularly
Ensure the recruitment and training of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
Incorporate staff development strategies and Performance Management Systems into team building process.
Manage the performance of all staff in the Program implementation work area through:
Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
Coaching, mentoring and other developmental opportunities;
Recognition and rewards for outstanding performance;
Documentation of performance that is less than satisfactory, with appropriate performance improvements/ workplans
Perform any other duty as may be assigned from time to time by the country representative
REQUIREMENTS
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• Education;- At least a Master’s degree (Preferably a PhD) in Natural Resource Management, biodiversity conservation, development studies or an interrelated disciplines • Work Experience;- At least 10 years’ work experience in a relevant field/s Diverse skills and experience in programme/project development and management encompassing budgets, financial management, contracts management, fund mobilization, donor relations, knowledge management, M&E, project design, risk analysis and mitigation, stakeholder reporting, quality assurance, technical advice and oversight and managing performance of programme staff; Previous experience working in the ASALs in the African region. Significant experience managing large-scale, multi-year globally funded programs, with a strong track record of successfully managing environment and/or development projects including previously serving as Programme Manager in Rwanda or in the African Region Demonstrated knowledge of project management, including project cycle requirements in a results-based management context Demonstrated knowledge of gender and proficiency in managing development projects that mainstream gender. Demonstrated ability to implement projects with rigorous timelines and deliverables and to track program quality through donor-approved monitoring and evaluation systems. Experience collaborating with diverse stakeholders, such as local NGOs, government officials, donor representatives, and local and international staff. • Language Proficiency;- Excellent command of English and strong verbal and written communication skills Sound command of the French Language both written and spoken • Functional competencies;- Ability to work under pressure, as part of a team or independently, and meet deadlines consistently. Ability to respond to requests on short notice and simultaneously plan and execute several activities. Proven experience hiring, training, and supervising teams of international and local staff. Proven leadership, interpersonal, and cross-cultural skills, with the ability to build and motivate diverse teams. Proficiency in Microsoft Office suite, including Word, Excel, and Outlook. • Core Competencies;- Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team. Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds. Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner. Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach. |
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: https://www.iucn.org/involved/jobs/
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
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