Finance Assistant-Mozambique Office
PLEASE NOTE THIS IS AN URGENT RECRUITMENT. APPLICATIONS WILL BE REVIEWED AND SHORT LISTING WILL BE DONE ON A ROLLING BASIS AND IF THE IDEAL CANDIDATE IS IDENTIFIED BEFORE THE DEADLINE DATES, IUCN RESERVES THE RIGHT TO CLOSE THE RECRUITMENT PROCESS.
The IUCN Eastern and Southern Africa Regional Office (ESARO) operates in twenty-four countries in the Horn of Africa, East Africa, Southern Africa and the Western Indian Ocean. The ESARO region is extremely rich in biodiversity with high number of endemic species and the largest remaining populations of iconic wildlife left on the continent. ESARO’s Programme focuses on biodiversity conservation through a diverse portfolio of projects and programmatic initiatives ranging from activities at the level of individual protected areas to shaping regional policy on biodiversity conservation. ESARO defines and delivers on its programmatic priorities in collaboration with IUCN members, commissions and other strategic partners. In Mozambique, IUCN began its activities in 1993 and established the country office in 1998. Since then, IUCN´s country representation in Mozambique has been developing various projects and activities in partnership with other institutions and donors agencies. The focus of the IUCN programme implemented out of the Mozambique office has, to date, largely been at local and national level engaging in a broad range of areas primarily related to the equitable and sustainable use of natural resources.
The Finance Assistant will work with colleagues in the Finance Unit to ensure the smooth operations of the IUCN Mozambique Office, its programmes and projects and assist the IUCN ESARO Finance team in achieving the highest standards in accounting and financial reporting of activities in Mozambique.
More specifically, the roles and responsibilities of the Finance Assistant are as follows:
Daily recording of accounting data into the accounting system for all transactions that are encompassed within the country and inter-company transactions.
In conjunction with senior Finance Officer ensure high quality of financial data entered in the NAV system by checking compliance with the following financial management principles and IUCN requirements:
Accurate and easy access filing of accounting documents.
Confirm accurate account coding of documents supporting expense requests and claims
Assist to check and process expense requests and claims, with follow-up to ensure timely liquidation
Assist in sending monthly staff account balance to all staff
In liaison with Senior Finance Officer, update Income and expenditure projections through monitoring of country office cost centre and project performance trends.
Support the monitoring of the overall liquidity situation of the Mozambique office with a view to maintain appropriate liquidity levels, and ensure that the cash and bank accounts are managed in an effective manner.
Assist in preparing monthly Bank Reconciliations, and co-ordinate cash flow planning ensuring availability of cash to meet maturing obligations.
Prepare donor invoices for all projects in a timely manner to avoid overdue grant income.
Liaise with the Senior Finance Officer to organise project specific audits, carry out internal reviews of cost centre/projects, and arrange for the smooth conduct of internal and external audits in the country office, including the timely provision of required information.
Implementing partners financial reporting and audits
Set up and maintain a tracking table for projects reporting deadlines, sending reminders to grantees
Review periodic interim and final financial grant project reports, support the grantees in correcting the reported data for processing in NAV
Make sure the financial reports are supported by appropriate supporting documents
Follow up with the grantees on the auditors’ queries
Check the supporting documentation uploaded by the grantees and assist the grantees in resolving any queries
Assist to develop capacity of non-finance staff on IUCN & relevant donor financial management guidelines, policies and procedures as may be required.
Carry out other duties as may be reasonably assigned by the Senior Finance Officer from time to time.
University degree or diploma in accounting, finance, or Part CIS, ACCA, CIMA;
High proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Work Experience;
Minimum of three years working experience in a similar role in the NGO/development sector;
Experience of working with Enterprise Resource Planning software will be an advantage. Exposure to/ familiarity with Microsoft Dynamic NAV ERP system will be a distinct advantage;
A good understanding of accounting principles and experience in developing, monitoring, and reporting on budgets
• Language Requirements:
Fluency in written and spoken English and Portuguese is essential
• Functional competencies;
Highly motivated and results-oriented individual
Ability to work independently and as part of a larger team
Excellent interpersonal skills and a strong team player with proven communication and diplomacy with the ability to work effectively with multicultural and multidisciplinary teams
Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure to meet tight deadlines;
Commitment to continuous learning and proactive and mature attitude towards self-development;
Strong analytical capabilities and a high level of monitoring and attention to detail
Able to travel when required
• Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organisation’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.