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HR Officer

Vacancy #:   5596
Unit:   TRAFFIC International
Organisation:   TRAFFIC International (TRAFFIC)
Location:   TRAFFIC International, Cambridge, United Kingdom of Great Britain and Northern Ireland
Reporting to:   Head – Global Human Resources
Work percentage:   100%
Grade:   P1
Expected start date:   01 April 2021
Type of contract:   Fixed-term (12 months with possibility of renewal)
Closing date:   24 March 2021
BACKGROUND
TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.

TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.

The salary for this position is £35,000 p.a.
JOB DESCRIPTION
CHARACTERISTIC DUTIES

Working across two international conservation organisation, TRAFFIC and IUCN in the UK, the HR Officer will be responsibility for all day to day HR activities managing recruitment, remuneration, staff development and HR policy. They will also provide support as needed to the Head – Global Human Resources and participate in HR projects.


SPECIFIC DUTIES FOR TRAFFIC


1. HR Information Management

• Ensure all UK HR policies, procedures, forms and template documents are kept up to do date and are compliant with relevant employment legislation.
• Support the Head – Global HR with HR management information reporting and statistics generation.
• Support the annual staff satisfaction survey process.
• Manage the annual appraisal and performance management cycle.

2. Contract Management

• Responsible for ensuring legal compliance on contracts and administration for various types of employment (permanent, fixed term etc), covering UK staff.
• Responsible for issuing consultancies, volunteer and student placement contracts.
• Ensure contract terms and staff handbook/HR policies are updated periodically with reference to legal changes and in consultation with management and the Head – Global HR.
• Responsible for the exiting process for staff, ensuring that all procedures have been completed.

3. Compensation and Benefits

• Advise UK staff with regards to compensation and benefits entitlements.
• Monitor and process queries regarding leave, sickness and holiday requests.
• Lead on the monthly payroll process and liaising with the payroll bureau
• Responsible for ensuring compliance with the pension regulator and contribution process.
• Take day to day responsibility for all queries relating to payroll, pension and benefits.

4. Staff Recruitment

• Manage the full recruitment process from evaluating the terms of reference, vacancy announcement, scheduling interviews to job offer for all positions based in the UK up to TP2 grade.
• Support the Head – Global HR on overseas recruitments as required.
• Provide support to managers on candidate selection and interview structure and act as HR representative on interview panels as necessary.
• Provide support to Head – Global HR on immigration procedures and ensuring that processes are compliant with sponsor management responsibilities.

5. Staff Development

• Run induction program for new staff in conjunction with the HR Administrator and Office Manager
• Support Head - Global HR with developing and implementing training initiatives for staff in the UK and overseas.
• Assist with implementation of talent retention strategies for UK staff including progression management and succession planning.


6. General HR Matters

• Be first point of contact and provide advice and support for managers in relation to performance issues and other HR operational issues in the UK.
• Provide support in disciplinary and grievance procedures.
• Provide support for UK staff if they have any personal or confidential issues.
• Be the key contact for any occupational health concerns and ensure ergonomic assessments are conducted where necessary.
REQUIREMENTS
  • Experience of working in a generalist HR role in the Charity/not for profit sector.
• Chartered Institute of Professional Development (CIPD) or equivalent certification would be desirable
• Up to date knowledge of UK employment laws and immigration processes and a willingness to continue building understanding of legislation.
• Strong experience of running recruitment processes from advert to appointment.
• Experience of supporting payroll and employee benefit schemes.
• Ability to write concisely and accurately when created/updating templates, policies and procedures is essential.
• Confident in providing fair, clear and concise HR advice and being approachable, friendly and open minded about different cultures and ways of working .
• Ability to work to tight deadlines, use own initiative and multi-task
• A good team player. Able to work with people of all levels across TRAFFIC or IUCN
• Proficient in Office applications (Word, Excel, Powerpoint etc.)
• Must have strong written and spoken English, additional languages may be beneficial.

Must be eligible to live and work in the UK.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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