The Secretariat provides technical and policy advice to the Contracting Parties to the Convention in the implementation of the Strategic Plan 2016-2024. The Insular Caribbean is one of the most vulnerable regions in the world with respect to exposure to the effects of climate change and to natural hazards. To support Contracting Parties to improve the conservation and wise use of Caribbean wetlands the project “Wise Use of Caribbean Wetlands for Climate Change Mitigation and Conservation of their Ecosystem Services” will be implemented to strengthen Caribbean countries’ resilience and adaptability to climate change. The project involves the assessment of ecosystem services and the vulnerability of Ramsar Sites to climate change and their subsequent monitoring and capacity building of all major stakeholders on the values of coastal wetlands.
Under the supervision of the project coordinator, the Administrative Assistant will provide administrative assistance in general project implementation.
Scope of responsibilities
1) Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken.
2) Make travel arrangements and related tasks to be cleared by the Ramsar Secretariat on Wetlands.
3) Assist in preparing evaluation reports, annual project reports, and update projects files.
4) Prepare minutes of project meetings.
5) Assist in logistic preparation of national and international workshops according to the events schedule of the project.
6) Liaise with project counterparts on day-to-day implementation of project activities.
7) Observe project administrative procedures in order to facilitate project implementation and ensure delivery of high quality outcomes.
8) Ability to work independently and to maintain flexibility in working hours
9) Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner.
10) Demonstrated ability to coordinate tasks to meet deadlines
11) Demonstrated ability to develop and maintain effective work relationships with counterparts.
12) Communication – Ability to write in a clear and concise manner and to communicate effectively orally.
13) Perform other duties as determined by the supervisor
• •University degree in public administration, administration, business administration or other related area.
• •At least 5 years of administrative assistance experience, of which preferably; experience in providing assistance in project coordination and implementation.
• •Experience having undertaken a similar project/consultation is also desirable.
• •Excellent interpersonal skills and strong ability to work efficiently, and proactively as part of a small team, with respect for and sensitivity to multi-cultural and multi-stakeholder approaches
• •Problem solving, creativity, initiative and innovation.
• •Ability for interpersonal relationships and team work.
• •Facility to perform tasks in an organized manner and in adherence to internal policies and procedures.
• •Fluency in written and spoken English and Spanish
• •Computer literacy (Microsoft Office, Lotus Notes, Internet) is essential
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
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