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Corporate coordination officer

Vacancy #:   5798
Unit:   Director General's Office
Organisation:   International Union for Conservation of Nature (IUCN)
Location:   Headquarters, Gland, Switzerland
Reporting to:   Deputy Director General, Corporate Services
Work percentage:   100%
Grade:   P1
Expected start date:   01 December 2021
Type of contract:   Max-term (36 months with possibility of renewal)
Closing date:   14 November 2021
BACKGROUND
The IUCN Executive Board comprises of the Director General, three Deputy Director Generals each in charge of the Regions & Outposted Offices, Thematic Programs, and Corporate Services as well as the Chief Financial Officer.

Corporate Services include Human Resources Management Group, Union Development Group, Global Communications, Strategic Partnerships, Program Performance Monitoring and Evaluation, Legal Advice, Internal Oversight and Global Information Systems.

This position will provide professional and administrative support to the Deputy Director General (DDG) overseeing the Corporate Services of IUCN (50%) and will provide pooled support (50%) to other Executive Board members.
JOB DESCRIPTION
Key responsibilities

- Support the DDG in organizing the Corporate Leadership Coordination meetings, take notes and support the follow-up and tracking of points discussed as well as agreed next steps.
- Conduct industry benchmark research on corporate services, latest trends and efficiency measures etc requested by the DDG.
- Provide support in developing templates and systems for efficient organization and management of corporate services, tracking progress and meeting deadlines.
- Draft internal and external communications related to corporate services when required.
- Support DDG in collecting and analysing corporate data and corporate reports, in collaboration with the Corporate Directors.
- Prepare presentation slides or documents related to integrated corporate service functions.
- Consistently keep track of overviews and updates of all IUCN latest Corporate policies, guidelines and procedures and support the DDG in keeping abreast through debriefs and summary analysis.
- Provide support to DDG in preparing and organizing workshops and retreats.
- Support with research and analysis related to DDG’s vision and targets on key corporate strategies in order to follow the latest trends and cutting-edge approaches at the same time tailor-made to IUCN.
- Conduct research and provide briefs on specific topics as requested by DDG.
- Provide other organizational, research, or business administrative support requested by the Special Adviser to the Director General as part of the pooled service to the Executive Board.
- Closely collaborate with the Special Adviser to the Director General and other members of the Director General’s Office (DGO) on workflows and provide additional support when requested.

The above job description contains the main duties and responsibilities for this position. However, staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them but which are not part of their regular job description. Where any task becomes a regular part of an employee's responsibilities, the job description will be changed in consultation with the employee and the Human Resources Management Group.

Reporting line
The Corporate coordination officer will report to the Deputy Director General, Corporate Services and closely collaborate with other members of the DGO through having a second reporting line to the Special Adviser to DG.
REQUIREMENTS
  • Education:
- Bachelor’s degree in a relevant discipline (Business Administration, Economics, Social sciences etc.), ideally with an MBA.


• Experience:
- 3+ years of experience in management support, business strategy development, project management in an international organization, consulting firm or a private company.
- Knowledge and practical experience of corporate functions.


• Skills:
- Strong analytical and strategic thinking skills.
- Computer literacy, proficiency in the use of MS Office, Microsoft Dynamics, and other data/statistic related programs.
- Excellent English written and oral communication skills.
- Dynamic self-starter and fast learner. Able to perform under pressure with high level of accuracy and speed.
- Ability to effectively establish and maintain working relationships with peers, senior leadership and all levels of a multicultural global organization, with a trustworthy and professional image. Must be a team player.
- Experience in supporting organizational change effort is a plus.
- Ability to pay attention to details and accuracy of information at all levels.
- Highly organized and structured.
- Ability to think out of the box, solution and result oriented.
- Ability to prioritize, be flexible, and comfortable with multi-tasking.
- Fluency in written and spoken English, knowledge of French or Spanish is desirable.
- Highest level of integrity and honesty, and commitment to the values and mission of IUCN.
- The ability to provide agile support and at the same time to be a self-starter.
SALARY
The minimum gross annual salary for this position is CHF 86'330, subject to deductions for social security contributions and second-pillar pension, and before tax. While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/


About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

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